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Administrative Procedure 6240, Attachment 7
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HOOVER HIGH SCHOOL
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FUNDRAISING REQUEST FORM
Account#
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The ASB Council is required to approve any fundraising activity. You must have this form approved prior to your fundraiser. Once approved, you are required to deposit any funds raised to the Finance Office daily. NOTE: Copy of Club Minutes approving Fund Raising Event must be attached.
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Today’s Date:
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Student Making Request:
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Club Name:
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Name Certificated Faculty Club Advisor:
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Description of Fundraiser:
School Time:
After School Hours: **see below note
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Purpose of Income:
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Proposed Date(s) of Sale:
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Facility Needed (if any):
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Note: Submit this form at least two weeks prior to the date of event. ** After school hours: Policies, procedures and regulations governing ASB requires after school and out school fundraising deposits to be made next business day after event.
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Student Signature Rep.
Certificated Faculty Advisor
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(For ASB Use Only)
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Date Received:
Fundraiser Approved
Fundraiser Not Approved
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Fundraising Activity:
Approved Sale Date(s):
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Signature of ASB Commissioner of Clubs/Fundraising
ASB Advisor
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Principal or Designee Signature:
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Date
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Financial Office for Verification of Legality and Regulations:
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Date Received:
Approved
Not Approved
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Financial Office Signature:
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Reason:
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REVENUE POTENTIAL ANALYSIS FORMAdministrative Procedure 6240, Attachment 8
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Date:
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Organization:
Account #:
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Type of Activity:
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Description of Items Sold:
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1. Number of items received per invoice
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2. Number of items damaged and/or returned to vendor
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3. Number of items given away and properly documented
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4. Number of items not sold
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5. Number of items sold (subtract lines 2,3,4 from line 1)
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6. Selling price per item
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7. Projected Sales= Multiply (line 5) x (line 6)
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8. Actual Sales= Total Amount deposited to club account
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9. Difference = (subtract line 8 from line 7)
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Explanation of the Difference:
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Prepared by:
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(Club Advisor or Club Officer)
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MEETING MINUTESAdministrative Procedure 6240, Attachment 9
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School Name:
HOOVER HIGH SCHOOL
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Club Name:
Account #:
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Zoom Meeting Date:
Meeting Time:
Location:
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Kind of Meeting (circle one):
Regular
Special
Other:
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The meeting was called to order by:
Title:
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Roll Call by:
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Meeting Attendees: (attach separate list)
Quorum (50% + 1 member):YesNo
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# of Members Present:
# of Members Absent:
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Presiding Officer:
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Communication and Reports:
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Motion to Approve above Proposed Fund Raising & Estimated Budget.
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Motion by:
Second by:
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Votes:In FavorAgainst
Abstentions
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Submitted by/Club Signatures:
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Secretary
Advisor
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Attendance List:
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1.
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2.
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3.
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4.
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5.
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6.
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