Budget Proposal Form
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2020-21 Budget Proposal Form
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THIS WORKBOOK CONTAINS THREE (3) TABS/SHEETS
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PLEASE READ THIS PAGE CAREFULLY BEFORE PROCEEDING FURTHER
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Complete your proposal on the "2020-21 Budget Proposal Form" tab.
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If you have any questions about the contents of this page or subsequent form,
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please contact the Chair of Finance: Aaron D'Souza
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E-mail: AARON.DSOUZA@USGBARUCH.COM
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BUDGET PROPOSAL PROCESS:
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1. Clubs/Organizations must be REGISTERED with the Office of Student Life.
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2. Propose a budget by filling out the subsequent form and submitting this file via the Finance Committee's email: Finance@USGBARUCH.COM
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3. The TREASURER, PRESIDENT and VICE PRESIDENT of this current academic year must schedule and attend a meeting
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with the Finance Committee. A budget meeting will NOT be held without these individuals present.
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4. Important documents to submit with the Budget Proposal
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- An attendance sheet of EACH event they have held this year (i.e.: GIM)
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- Invoices/Contracts/Receipts for ALL Contractual requests
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5. Once prepared by the Finance Committee, the budget will be discussed at an upcoming USG Senate meeting on a
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Tuesday at 5:30pm in the USG Conference Room.
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Club/Organization representation is HIGHLY encouraged.
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6. Once passed by the USG Senate, these budgets must be presented to the Board of Directors of Baruch College
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for secondary approval.
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7. Following changes and/or approvals made at the Board of Directors meeting, budgets for the 2019-20 year
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will be posted.
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BUDGET REGULATIONS
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• The cap for new budgets is $500, and $10,000 for continuing budgets.
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No single budget program can constitute more than 65% of the total proposed amount.
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ALL clubs/organizations are required to have General Interest Meeting and a Co-Sponsorship programs; funds
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may NOT be moved out of the Co-sponsorship program.
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• Use the REFRESHMENTS line for food and drinks/catering.
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• Use the SUPPLIES line for one-time use items (e.g., plates, napkins, plasticware, decorations, office supplies, paper-
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products, posters, subscriptions, newspaper ads and computer software).
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• Use the CONTRACTUAL line for any expenditures that include the signing of a contract (e.g., guest speakers,
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performers, bands, DJs, honoraria, food servers, lighting/sound technicians, security, and bus rentals).
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• Use the EQUIPMENT line for any tangible item that will be reused by the club/organization in the future
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(e.g., banners, texts, etc.).
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• Use the MISCELLANEOUS line for expenditures that do not qualify for any of the other lines (e.g., speaker gifts,
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prizes, rentals, etc.).
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•Off-Campus Programs fall under MISCELLANEOUS for training programs, conferences, conventions, and the like.
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Total amount allocated by the Finance Committee $ 1,000.00 Max. amount for Off-Campus Programs: $3,000*
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Total amount allocated by the Appeals Committee $ 2,000.00 Max. amount per person: $200*
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Total amount allocated for Off-Campus Programs $ 3,000.00 *Includes multiple programs, if any
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