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Proposed draft agenda of IMC 1-day meeting at ESIP
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Monday, July 15, 2018, 8:30 am - 5:30 pm
Breakout topics:
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Engagement
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StartTopicDurationCollaboration
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8:30Open the meeting, agenda, logistics, introductions0:30
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9:00Working Group Updates (NCO/EDI Reports, updates, Q/A) Databits Editor here, or during action items, or both?0:45
(se) but we have 11 groups/topics listed - that is only 4 minutes per update - does that seem doable? it may balance out with some longer and some shorter but marshalling the time could be tricky
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9:45Break0:30
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10:15Introduction to Breakout Group Topics0:15
(smr) I think we should switch the break and intro to breakout topics. (rfb) works for me. I revised schedule a bit more. I think this schedule is good.
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10:30Breakout Session 11:30
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12:00Lunch1:00
(se) but we have to go find lunch, that is tight to find food, eat, and get back
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13:00Breakout 1 Group Discussion0:30
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13:30NSF (Peter in-person, Jenn Burns and maybe others on phone)0:30
(rfb) If Peter is the only one attending, we could move to later afternoon. Will wait until next week to see if I hear from any other POs.
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14:00Breakout Session 21:30
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15:30Group Photo0:15
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15:45Break0:30
(rfb) I know I said group photo should be before break, but wondering if 3:45 is too late for break and if we should switch photo and break?
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16:15Breakout 2 Group Discussion0:30
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16:45Assign action items from breakout sessions. NSF Debrief. Databits Editor(s).0:30
(se) databits morning and afternoon?
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17:1530-s speed-talk of ESIP Sessions & social events led by IMC/EDI folks. Announce any newly scheduled ad hoc meetings during ESIP. Remind about dinner. 0:15
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17:30Adjourn by 5:30 PM at the latest
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19:00Dinner at The Forum (815 Pacific Ave A, Tacoma, WA 98402). Event space is reserved. justin@eatattheforum.com
(se) - am worried about WG updates and lunch, those seem tight, I think we might want to steal some time from the breakout groups to bolster those; 60-75 minutes for breakouts should be good. will not mess with the schedule, though, pending others thoughts
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(se) - just thinking: same composition for both breakouts or should we reconfigure? (smr) easiest to remain the same
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Another Option:
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StartTopicDuration
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8:30Open the meeting, agenda, logistics, introductions30
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9:00Working Group Updates (NCO/EDI Reports, WG updates, Q/A, Databits Editor)45
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9:45Introduction to Breakout Group Topics15
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10:00Break30
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10:30Breakout Session 190
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12:00Lunch1
(smr) break is later than above
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1:00Breakout 1 Group Report Out and Discussion30
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1:30NSF (Peter live, Jenn Burns and maybe others on phone)30
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2:00Group Photo15
(rfb) I think we should combine group photo with break, and I agree break should be later (see changes above). We will be able to find someone to take photo.
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2:15Breakout Session 290
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3:45Break30
(smr) We could have a mimi-break for a photo and then go back to breakout groups then the real break after that
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4:15Breakout 2 Group Report Out and Discussion30
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4:45Assign action items. 45
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Announce any newly scheduled ad hoc meetings during ESIP. Remind about dinner. 30-s speed-talk of ESIP Sessions being done by IMC and EDI people
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5:30Adjourn by 5:30 PM at the latest
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7:00Dinner at The Forum. Event space is reserved. justin@eatattheforum.com
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