Camp Evaluation Template
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ItemOfficial Answer from Prospective Camp or Objective DataPRO: Subjective positive observations and explainations
CON: Subjective negative observations and explainationsNotes that might mitigate or alter evaluationFollow-up needed or received from camp
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To help evaluate a camp, please let us know before visiting a site, and use the "File" -> "Download as >" menu above to retrieve this spreadsheet in some format suitable for your use. After adding data to your personal copy, please mail the spreadsheet to campquesttexas.org. Thank you!
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Camp Name
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Address
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Camp Website (URL)
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Contact Person (Name/number/hours)
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Location (General description, x miles some direction from y major city)
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Directions (Details for finding the camp if needed, roads, landmarks, etc)
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Parents' first impression (what is a likely general response after first driving on-site and finding check-ins and the cabins)
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Setting and bordering (neighborhood, woods, industrial, water)
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Appearance and decor
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Cost (per camper, per cabin, fees, rentals, extras)
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Deposit (static or relative cost to reserve the camp and lock-in the preferred dates, and when is it due)
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Discounts for non-profits, payment scheduling?
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Minimum/maximum numbers (campers and counselors, we expect 60-80 campers and use a 1-to-6 camper/counselor ratio plus other volunteers)
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Camp layout (general impressions)
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Hosted camp? (managed facility that supports a full summer camp? if not, what type)
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Nearest Hostpital (miles or time)
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Nearest 24hr store (Walmart or similar)
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On-site staff? (number, roles, etc)
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Staff screening? (background checks, certifications)
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Lifeguard (we provide, they provide, fees)
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Nurse (we provide, they provide, fees)
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Medical facility (on-site?, features, supplies)
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Kitchen & diet (special diets [vegetarian, vegan, celiac], cleaning/helping policies
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Can we have a food director from CQTx review, recommend, with with, or even work in the kitchen on food plans, menus or preparation?
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Inspections (camp in general or individual pieces, ACA, Health Dept, etc)
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Lighting at night (safety vs. astronomy, but flashlights are required camper equipment)
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Experience (existing abilities of the facility at hosting camps)
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Cabins (numbers, layout, etc)
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Facilities to support splitting genders?
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Facilities to support splitting ages?
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Trails (do they exist, convenience, require guide, dangers)
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Night hikes?
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Educational Activities (existing provided by the facility)
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Science experiments/equipment? [For example, www.jolt-texoma.org/courses.html is available this year]
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Swimming (lake vs. pool, fees, requirements)
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Campfire (exist?, clearing/seating how many around it, fees, burn bans)
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Outdoor meeting areas (do they exist, how many and where, seating numbers and layout)
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A/V equipment (availibity, fees, type)
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Ropes Course (high ropes, low ropes, rock climb, age/size limits, extra fees for added staff)
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Extra Activities (anything not explicitly mentioned above or specific to this camp)
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Other facilities and equipment (laundry, basketball/volleyball courts, pool tables)
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Area we can reserve for counselors? [Day use, planning sessions, debriefings, sanity break]
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Dance or performance area/stage?
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Internet (reminder: campers do not have any electronics during camp, this is for rare use as needed)
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Alcohol/smoking policies?
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Dates available (bookable dates for CQ, check-in is Sunday, checkout Saturday, and plan for at least a day of counselor orientation)
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Compatible with CQ Philosophy
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Planning Visit (available for counselors and organizers as a group prior to the week of camp to familiarize and work towards laying out the programming if needed)
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