CORAL Field Notes

	A	B	C	D
1	Field Name	Value	UMA Value Change	UMA Definition/Use

2	New Resource
3	Name	open text	N/A	Use title in 245 field from ALEPH. Use aliases for local variations.
4	Description	open text	N/A	Potentially a public field to feed collection description; DBLocator description?
5	Provider	open text	N/A	from Organizations list; "The organization or service that supplies electronic access to the electronic content" DLF ERMI
6	URL	open text	N/A	for accessing content; comes from 856 in the holdings record
7	Alt URL	open text	N/A
8	Format	Electronic	N/A
9		Print+Electronic	N/A
10	Acquisition Type		Access Fee	Use for access, service or content fee paid annually on a one-time purchase.
11			Credit Card
12			Deposit Account	e.g. OCLC, EBL DDA
13		Free		use if no payment expected from us, but other organization pays?
14			Free with Print
15			Gift	Use if library is receiving funding as gift to pay
16			Membership
17			Multi-year renewal, payment only	use for non-terminal year of multi-year agreement
18			No Payment Expected	use if vendor is "gifting" this to us
19			Payment on Master Record	Add Alias: Master Title with title of Resource master record, or fill in "Parent" field?
20		Paid	Purchase	Order record, one time payment
21			Renewal	Ongoing subscription
22			Standing Order	No workflow as releases are erratic, but complete acquisitions details upon payment
23		Trial
24	Resource Type		database	ALEPH order material type, with some exceptions
25			ebook
26			ebook package
27			ejournal
28			ejournal package
29			image
30			streaming file
31			tool
32	Notes	open text
33
34	Product
35	Name	inherited from new resource	N/A
36	Description	inherited from new resource	N/A
37	URL	inherited from new resource	N/A
38	alt URL	inherited from new resource	N/A
39	Parent	open text	N/A	Use for children of a package
40	ISSN/ISBN	open text	N/A	add e-ISSN for journals?
41	Format	Electronic - inherited from new resource
42		Print+electronic - inherited from new resource
43	Type			See Resource Type under New Product
44	Archived	check box	N/A	No longer available but want to retain record
45	Organizations
46	Role	dropdown inherited from organizations	N/A	Add roles for vendor, publisher, platform in addition to provider added upon record creation.
47	Organization	dropdown inherited from organizations
48	Aliases
49	Alias Type	Dropdown types - abbrev., alt. name, name change, UUIC	N/A	Add alternate names, aka, in open text field, e.g. Ad$pender = alter. name AdSpender.
50	Subject	Dropdown - terms added by admin		Match Website collection subjects
51	Additional Notes
52	Note Type	Access details		Note other campuses or consortia included in license. Notes on available titles/lists if records apply to multiple resources and are stored in License record. Add these in the Access tab
53			Access problem	Add these in the Access tab
54		Acquisition details		Add these in the Acquisitions tab
55			Branding	Use on organization record?
56			Cataloging details	Add these in the Cataloging tab
57			EDS HLM	Add note in Access tab if we need to activate in EDS Holdings Mgmt
58		General
59		Initial note
60		Licensing details		Add these in Licensing areas
61			Package review	Add to Access tab
62		Product details		Add these in Product tab
63
64	Notes	open text	N/A
65
66	Acquisitions
67	Acquisitions Information/Order
68	Acquisition Type			See Acquisition Types under "New Resource"
69	Order Number	open text	N/A	use ALEPH order number corresponding to type
70	System Number	open text	N/A	ALEPH Bib #
71	Sub Start	text/calendar	N/A	For continuing resources/subscriptions only. Enter CURRENT subscription start
72	Current Sub End	text/calendar	N/A	For continuing resources/subscriptions only. Enter CURRENT subscription end
73	Enable Alert	check box	N/A	check this box if resource is a continuing payment/subscription for which we have a workflow
74	Purchasing Site(s)
75			Other campus Dept	select if another campus dept contributes ??
76			Other UMass campus	select if selected other UMass campus pays, ie. UMass Medical Center
77			UMA Libraries	select if we are entirely responsible or partially with one of the above
78			UMass System	select if resource is purchased on system level
79			Add Five Colleges?
80	Cost History			New with version 1.3
81	Year	open text		enter fiscal year of payment
82	Sub Start	open/calendar		start of cost line subscription
83	Sub End	open/calendar		end of cost line subscription
84	Fund	open text	N/A	use Budget from ALEPH e.g. Electronic Resources, One-time Serials , Selector XX, etc. No longer need to add year with version 1.3
85	Payment	open text	N/A	$ amount for which UM-Amherst is responsible. Add note if total amount of invoice is different, shared.
86	Currency	dropdown	N/A
87	Type	One time		use for purchase record, including those purchases that have ongoing access/content fee
88		Ongoing		use for subscription
89			One time with ongoing access/content fee	use for ongoing access/content record of resource that has been purchased
90	Cost details	dropdown		how do we want to use this? Christine will add options, e.g. total amount paid, shared cost
91			shared payment	For resources that we share cost with other department or campus
92			11ths formula	For Five Colleges resources
93			pro-rated	For payment for partial year or that includes a credit
94	Note	open text		add details if payment is odd
95	Invoice	open text		Add invoice #
96	Purchasing Site(s)
97	check box	Main Library	UMA Libraries	use for organization purchasing resource, the one making payment to the vendor.
98			Other Campus Department	add Acquisitions Details note
99			Other UMass Campus	add Acquisitions Details note
100			UMass System