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Social Events - General
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AdvertiseI usually put a flyer in the announcement board about upcoming events. Sometimes, I put up a big poster the day before / day of event. Swim team will send reminder emails. Let them know if you have specific wording you want to use for reminder emails.
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Organize volunteersSend emails before event. Assign shifts, if you like. Ask them to get a sub or have them contact voluntee coordinator if they tell you that they cannot make it. You may want to email all social event volunteers at beginning of the season to give them their assignments so they can mark them on their calendars. Assignments are posted on team website.
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Shop - buy food and suppliesSee previous shopping lists. This is a separate task /assigment shop day prior for the breakfast
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Set-upBBQ has the most set-up.
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Pancake breakfast requires prep of Blackstone grill, check propane level, operation of grill
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Serve eventDecide what you think is best to miminize lines at ice cream social, BBQ, pancake breakfast, etc.
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Determine and specify roles for the event day or any prep prior to the event
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Clean-upTaking out the trash is the last thing to remember. Lifeguards have the keys to the trash bins. Sometimes they help with this.
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