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Useful FeedbacksFromReflectionRelative LinksCompletion
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Type: Project Output || Decision Making || Teamwork || Stakeholder Engagement || ReflectionRecorder: Siyuan HeTracker: Yuhao Zhai
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Can focus more on the difference between the output of this semester and the output of the last semester.SelfOptimize the android app.
0818Meeting: However, this semester our task is web end and database, so this task will not be completed this semester.
TODO:
1. Fix some bugs
2. Improve the interface		DoneProcessing/Done/ NA
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More efforts should be made to app development. We can choose a time to fix bugs.Self
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The interface of the Android application can be further improved.Shadow
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Deliverables are listed on the statements of work and are valuable in terms of clients’ requirements. If user manual documentation could be added, it would increase the user-friendliness and product integrity for customers to use in the marketplace.ShadowFile and Links.
TODO:
1. Update links
2. Could add a user manual document
3. Could create a new google drive for this semester
(put the files into the archive, because this is one project, should not divid it into two parts.)
4. Add a work plan to the time schedule on the landing page		Done
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After checking the workload on GitHub, I think our shadow team contributed significantly and delivered valuable products to their client last semester. Hope this semester they can keep on it! It would be better if they could create a new google drive to record this semester’s documents. They can focus on new risks and new reflections and review the previous document via link.Shadow
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They are a continuing team and already have a great structure in all of the repos and landing pages and also done great app demo already. There are some very minor issue in file immigration and redirecting and think they could fix them easily.Shadow
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More time should be put into development process and a brief outcome should be set up every week.SelfDevelopment.
TODO:
1. Set brief outcome every week
2. More specific details		Done
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When designing the output tasks, we need more specific details about the task.Self
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Our output in this phase is mainly the revision of the work plan and the prep. For actionable suggestions, I propose the following points: First, show more details on the Landing Page, such as the Work Plan or Time Schedule. If the Gantt chart is only put into Github for this semester, it will make it more difficult for visitors to find information. Second, since we just learned that we need to get permission to do the survey, then we need to discuss a set of precautions to prevent the situation where we can’t get clearance or the clearance is given out too slowly.SelfSurvey clearances.
TODO:
1. Set meetings
2. Take ethical considerations		Done
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The team has made an effort to update their documentation from last semester and understand the new work that needs to be delivered. However, the SOW was still a work in progress during the audit, there were minor items in there that hadn’t been updated yet. The alignment with the client’s expectation and delivery milestones are not clear. These can be further elaborated and synced up with the client. // // // // Quality issues, and items like “Link to one drive may be broken.” (unless it’s an ongoing problem) don’t need to be documented as risks. Quality issues should part of your testing strategy and well catered for in each sprint. // // // // Ethical considerations need to be taken and clearances obtained before sending out any public surveys. These need to be documented and tracked as part of the project. // //TutorWrite down agreement
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I think we have done a good job in this aspect. Last semester, we had a good output, and a beautiful app. In this semester, I also sorted out the needs of customers and readjusted the plan.SelfWell done!NA
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As a continuation project, it can be seen that the output of the group in the last semester is in line with the needs of the client. This semester, customers have added different needs, and there is no related output for the time being, but there are certain plans.Self
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They have done great progress last semesterShadow
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get a move on! for the first time, all the pieces and resources are available and in placeClient
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Useful FeedbacksFromReflectionRelative Links
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Type: Project Output || Decision Making || Teamwork || Stakeholder Engagement || ReflectionRecorder:Xinyue HuTracker: Yuhao Zhai
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Question: I think our record of decisions is not timely enough.
Many decisions are not presented in writing, resulting in many omissions.		Self
TODO:
1.The decision log will be updated once the decision
has made.
2.The checker is responsible for reminding the recorder.
3. Yuhao should write down the meeting minutes, decision logs as soon as possible.
DecisionLogLinkDone
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First, I would like the recorder to take a screenshot to inform the WeChat group after each new record is generated, so that not only can we guarantee a smooth flow of information within the group, but it may also help to communicate with the stakeholders. Second, record the following entries in the decision record: stakeholders (meaning the people or groups affected by the decision), group members who need to implement or are responsible for the decision.Self
TODO:
1.Notice the group members once the decision record is done.
2.Get in touch with the related stakeholders and the
groupmembers and record them.
DecisionLogLinkDone
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Some of the decision log items weren’t clear, for example the reasoning for “Collect user information through questionnaires”. Critical decisions need to be captured in a detailed manner, that help anyone looking at the register understand the reasons for the project’s trajectory.Tutor
TODO:
1. We should record our decision by the following principles:
When, How, Why, Where, Who
2. Three aspects should be taken into acount while making
decisions including time,cost,efficiency
3. The "the process and analysis" will record
DecisionLogLinkDone
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The Nutrition team uses decision log files to record any important decisions and the reasons for them, providing a very straightforward way to view them. The decision log file could be better to include more evaluation and implementing content to offer more information. For example, further options and outcomes can be added for better control.Shadow
TODO:
1. Evaluation and implementing content will be added to
decision log and we'll make sure every decision we've made
is testable and tracable.
2. Further options and the possible outcomes will be
considered to add into the decision log.
DecisionLogLinkDone
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Useful FeedbacksFromReflectionRelative Links
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Type: Project Output || Decision Making || Teamwork || Stakeholder Engagement || ReflectionRecorder: Tianqi TangTracker: Shuyi Chen
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It is good that we are doing our part this term, but we need to pay attention to quality and efficiency in accomplishing our own tasksSelfKeywords: quality; efficiency;
Quality: maybe punishment if there are problems on quality or not on time?
Efficiency: I think we are already very well in this part compared with the last semester, maybe could improve with the time gone?
0818Meeting: Quality is the most important.		Done
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Our group has weekly group meetings, assigning tasks and presenting everyone’s individual results from the last week. However, in terms of the efficiency of conducting meetings and discussions, I think there is still room for improvement.Self
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The team is working coherently together to achieve project outcomes through frequent zoom meetings. Separate meetings for people with different responsibilities may be more efficient.Self
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Great teamwork mechanism. It will be better if every document can be updated instantly.SelfTODO: Checker push.
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Everyone in our team should be actively involved in this project, for example, sharing valuable ideas and giving suggestions to each other. More importantly, The division of labour should be more rational, and the appearance of taking responsibility over everything should be avoided. Tasks should be assigned as evenly as possible.SelfDiscuss: 1. evenly tasks for everyone 2. everyone takes care of their own parts
0818Meeting: 2		NA
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I enjoy working with everyone, and everyone is very motivated. But as the project progresses, we have more and more files, and if we don’t tell the others where the new files are, these files might get overlooked (e.g. Work Plan, I only have the link, but can’t find which folder it’s in). I want everyone to be able to tell the other members when a new document is generated: What is it? What folder is it in?SelfNA
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There’s a visible cohesion within the team, which is good. The team seems to know their roles well and seem to be functioning well. I couldn’t find a team charter, but having one might be good to maintain expectations and set the right expectations for new members.TutorTODO:
We need a team charter.		Done
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There is a lot of work completed by our shadow team. After checking the file named with the checking ring, it would be better if they could use something like Kanban, eg Trello, to assign and monitor the task completion status. Besides, Most of the work has been completed by Yuhao by checking the check ring, it would be better if the other group members could take responsibility for completing the task.Shadow
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It would be better to have a logbook or visual chart to show how each team member is engaged in each stage. Weekly Newsletter content is overlapped with team meeting minutes in terms of decisions, it might be improved to show different level understanding in those two files per week.Shadow
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being more proactive with setting up meetings, moving schedules forward, etcClientmore reports to ric by emails or whatsup?
TODO: Communicate with Ric		Done
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Everyone has speciafic role to play ShadowWell done!NA
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We have a really good teamwork atmosphere.Self
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They work very closely together and communicate a lot with each other. Good!Shadow
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They have very detailed meeting arrangements and logs, which is quite impressive.And also set up Azure DevOps for sprint management…Sounds very interesting tools! Shadow
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Useful FeedbacksFromReflectionRelative Links
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Type: Project Output || Decision Making || Teamwork || Stakeholder Engagement || ReflectionRecorder: Hengtong WuTracker: Shuyi Chen
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In this respect, we have done a very good job, and the stakeholders are timely communication and coordinationSelfWell done!NA
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In addition to meetings with clients, our team also meets with nutritionists invited by clients to better understand client needs. We couldn’t expect to have a meeting recently due to a client’s vacation, but I’m sure it will be back on track laterSelf
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Great stakeholder engagement. Regular meetings are hold successfully and normally.
Self
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Our client is quite good. We hope to meet face to face.Self
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The team positively communicates with the client in the form of face-to-face meetings, emails, and WhatsApp. Face-to-face meetings with nutrition can also be arranged if possible.SelfFace to face meeting with nutritionist if possible.
0818Meeting: The nutritionist is not in Canberra.		NA
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Sometimes, I think we can make reasonable requests to our client and the co-operated nutritionist, such as asking for a sample diet report, etc.Self
TODO：
Request useful material from client and nutritionist if possible
Done
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We’ve been better at scheduling meetings with our stakeholders this semester and communicating with them more closely, awesome! But for now, because of some force majeure, I don’t think we are communicating often enough. The way I can think of is to use agile development and do multiple iterations. Start with a plan based on current communication results and execute it. New requirements generated during the communication process should be scheduled for the next cycle instead of extending the current cycle.SelfUse agile development and do multiple iterations.NA
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be more pro-active with stakeholders. ask questions, make demands, make clear the information/support required to complete tasksClientBe more proactive in asking customers for helpNA
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The team could do better in performing requirement elicitation in managing the expectations of key stakeholders, which could provide them with a more advanced view in setting details for goals. In addition, stakeholder analysis can be expanded to include management reasons and add to statements of work. The statements of work on the landing page can be signed and updated.ShadowTODO:
Improve managing the expectations of key stakeholders include management reasons in stakeholder analysis sign and update the SoW		Done
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By checking the PPT of our shadow team, they held the meeting with their client on campus. I think the stakeholder engagement is really good. Btw, it would be better if they could record and transfer the decision made at the meeting to the decision log.ShadowTODO:
Record the decision made at the meeting in the decision log		Done
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Have a clear user group and reasonable stakeholder analysis.Shadowclear user groupNA
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They seems having good communication with their client. I have also see some meeting logs with other stakeholders, maybe from the last semester, could have them archived or somehow organised.ShadowTODO:
Archived old meeting minutes 		Done
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The frequency of communication and engagement with the client is not very clear. The meeting minutes in the link on the landing page only showed meetings after Aug 8th. Took a while to track down the minutes before the 8th of August through the “check ring” link. It might help to archive the old communication and make sure the new comms are clear and displayed for traceability.TutorRegularly scheduled meetings and archived old communication record
0818Meeting: yes, they can be found through Landing Page		NA
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Useful FeedbacksFromReflectionRelative Links
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Type: Project Output || Decision Making || Teamwork || Stakeholder Engagement || ReflectionRecorder: Shiyun ZhuTracker: Shuyi Chen
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While audit feedback is one of the things to reflect on. There needs to be reflection done on a regular basis that shows the team’s growth and increased understanding and maturity over the course of the semester. Some documentation for reflection can be maintained even before an audit, and can show items of thought through after regular tutorials as well. For example, how you had to change your mode for thinking from last semester, and re-write new specifications to align with the web development process. The feedback and reflection document in the link is from last semester.TutorTODO:
Tutor recommended time for Reflection updates.
Before Audit.
After Regular tutorial;
Note: Update what is mentioned in the Example in "Feedbackc& Reflection".		Feedbackc& ReflectionDone
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I think we have some problems where we don’t keep decisions and reviews up to date.This problem needs to be corrected and solved in time SelfTODO:
1. timely updating of forms such as various reflections, decision logs, and risk records, with a recommended cycle of once a week.
2. The corresponding checker should check the update.		Done
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Every group member is willing to hear suggestions from others/outside. We need to record and update the reflection instantly.Self
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It can be better if we set a deadline for improving each reflection.Self
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We gathered a lot of suggestions from tutors, client, and other stakeholders and discussed them in the meeting. I think these feedbacks and reflections should be recorded in the “05_Feedback” folder on GoogleDrive in a timely manner, which is why we created this folder last semester. If it is difficult for one person to record completely, the person in charge can be allowed to find 1-2 partners depending on the workload of each person.Self
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Better to keep the feedback and reflection log file updated so that expectation management can be reviewed and tracked by team members for all work done before Audit one. Also, if the team could show how expectation is managed by which team member, stakeholders would benefit from tracking what actions have been done for project progress.Shadow
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It would be better if they could update the reflection sheet regularly, maybe once a week. The latest reflection info was logged on 17/05 of last semester.Shadow
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On the reflection of the content is less, you can add some more log and so on.Shadow
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They have a great reflection list from the last semester, could also add some entities for this semester.(Well I also understand that is just the beginning and maybe will be more content after the audit week.)Shadow
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The team is planning to have a meeting with the school managers to get clearance for surveys.SelfPerson in charge： Yuhao
Details: before next Monday 0822		Done
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Yes, our group can absorb feedback very well. For example, last semester we used devops to record the progress of the project. After the previous tutor made suggestions for improvement, we made improvements in this area this semester.SelfAccording to “Meeting Minutes 0802” : d. Use newsletter to track the tasks. Maybe change after Audit 1.0802_MeetingMinutessNA
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When we meet with nutritionists, we need to prepare more questions for them. And everyone needs to think about it.SelfThis can reduce the workload of managers and prevent mistakes.NA
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Weekly newsletter is a great ideaShadowWell done!NA
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xClientIf the customer does not write feedback, we will ask the customer for feedbacksNA
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