Recoupment_Statement_Review_Checklist.xlsx

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1	Recoupment Statement Review Checklist
2	Use this checklist when reviewing a royalty statement, recoupment schedule, or contract language tied to an advance, approved expenses, and an unrecouped balance. It is designed for artists, songwriters, producers, managers, attorneys, accountants, catalog administrators, and rights teams who need to verify how income is being applied before additional royalties are paid.
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6	Statement Summary
7	Statement Period		Deal / Project		Rights Holder
8	Opening Balance		New Recoupable Charges		Closing Balance
9	Total Income Reported		Royalty Share Applied		Amount Payable
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12	Review Area	What to Confirm	Status	Statement / Contract Reference	Notes / Follow-Up	Owner
13	Opening unrecouped balance	Confirm the statement shows the balance carried forward from the prior period.
14	New income for the period	Check that all reported income sources are listed, including streaming, downloads, sync, publishing, YouTube, or other applicable revenue.
15	Deductions before royalty share	Review platform fees, distribution fees, reserves, taxes, commissions, collection fees, or other deductions taken before the royalty share is calculated.
16	Creator’s royalty share	Confirm the royalty rate and royalty base used to calculate the creator’s share.
17	New recoupable expenses	Identify any new advances, recording costs, video costs, marketing spend, remix fees, tour support, legal fees, or administrative charges added this period.
18	Expense approvals	Check whether newly added expenses were approved if the contract requires approval.
19	Amount applied to recoupment	Confirm how much of the creator’s royalty share was used to reduce the unrecouped balance.
20	Closing unrecouped balance	Verify the ending balance after new income, deductions, charges, and recoupment are applied.
21	Amount payable	Check whether any royalties are payable after the recoupment balance, reserves, thresholds, and payment schedule are applied.
22	Cross-collateralized balances	Confirm whether income from one project, territory, period, or revenue stream is being used to recover costs from another.
23	Post-recoupment charges	Check whether the contract allows new expenses to be added after the account has already recouped.
24	Audit and dispute rights	Review the audit window, notice requirements, record access, and underpayment remedies if the statement cannot be verified.
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