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Check your Child Count Reports in ADVISER, anyone highlighted in red has an error that needs to be fixed to the 10/1 date. Remember all settings and disabilities need to be correct as of 10/1
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NDE Help Site:https://help.education.ne.gov/Part B Data Managerjamie.l.chambers@nebraska.gov
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Common questions in SRS:https://nebraska.jitbit.com/helpdesk/KB/Category/117062-srsSign up for: Part B Office Hours
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CollectionError #Error NameError LevelError DescriptionError DomainAdditional Contact Person(s)Additional Contact(s) EmailSolution(s)
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Child Count276Special Education Invalid Start DateCRITICALThe Special Education Start Date is less than the Student's Birthdate. Either the Special Education Start date or the birthdate of the student was entered wrong.SPEDPart B Data Managerjamie.l.chambers@nebraska.govFix the SPED Start Date or the Birthdate that was entered wrong. Please refer to: https://help.education.ne.gov/knowledge-base/276-special-education-invalid-begin-date/
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Year End280Special Education End Date MissingCRITICALAn Reason Exited for Special Education was provided, but there was no End Date. An End Date will need to be provided or the Reason Exited removed.SPEDIndicator 1&2 Lead(s)jordyn.brummund@nebraska.gov darsha.pelland@nebraska.gov abbey.cron@nebraska.govProvide an End Date or remove the reason exited. Please refer to: https://help.education.ne.gov/knowledge-base/280-special-education-end-date-missing/
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Year End281Special Education Reason Exited MissingCRITICALAn End Date for Special Education was provided, but there was no Reason Exited. An Reason Exited will need to be provided or the End Date removed.SPEDIndicator 1&2 Lead(s)jordyn.brummund@nebraska.gov darsha.pelland@nebraska.gov abbey.cron@nebraska.govProvide a reason exited or remove the end date
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Year End283Special Education Reason Exited Not ValidCRITICALThe Special Education Reason Exited given is not an appropriate code for a student who is in a Part C (age birth to three) Primary Setting. Please correct either the Exit Reason or the Primary Setting on the Special Education record to a code that is appropriate for the student.SPEDPart C Data Managercole.johnson@nebraska.govCorrect either the Exit Reason or the Primary Setting on the SPED record
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Year End284Special Education Reason Exited Not ValidCRITICALThe Special Education Reason Exited given is not an appropriate code for a student who is in a Part B (age three and over) Primary Setting. Please correct either the Exit Reason or the Primary Setting on the Special Education record to a code that is appropriate for the student.SPEDPart C Data Managercole.johnson@nebraska.govPlease correct either the Exit Reason or the Primary Setting on the Special Education record to a code that is appropriate for the student.
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Year End285Special Education Student Age 22 Years Or OlderERRORThere is no Reason Exited or End Date reported for this student. By the end of the school year, the student will be 22 years old and should be exited from the Special Education Program.SPEDIndicator 1&2 Lead(s)jordyn.brummund@nebraska.gov darsha.pelland@nebraska.gov abbey.cron@nebraska.gov The student will be 22 years old and should be exited from the Special Education Program
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Child Count286Special Education Setting Code Invalid for Part B at Beginning of School YearCRITICALStudent is age 3 as of October 1st or ages 4-5 and should have a Setting Code valid for a student who is Part B Ages 3-5. Students age 5 who are in Kindergarten may have any Part B setting.SPEDIndicator 5&6 Lead(s)tara.korshoj@nebraska.gov darsha.pelland@nebraska.gov kristine.ray@nebraska.gov ginny.howard@nebraska.govSetting code needs to be age appropriate for the student
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Year End326Matching School Enrollment Record Needed for Student Exiting SPED With Reason Exited "Deceased"CRITICALStudent has exited Special Education with Reason Exited "deceased." A School Enrollment record will need to be reported for this student with the Exit Code 206: Deceased.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Update the School Enrollment record to report this student
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Year End328Matching School Enrollment Record Needed for Student Exiting SPED With Reason Exited "Graduated With Regular High School Diploma"CRITICALStudent has exited Special Education with an Reason Exited of "Graduated with Regular High School Diploma". A School Enrollment record will need to be reported for this student with the appropriate Exit Code.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Update the School Enrollment record to report this student
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Year End330Matching School Enrollment Record Needed for Student Exiting SPED With Reason Exited "Graduated With A Certificate Of Completion"CRITICALStudent has exited Special Education with Reason Exited "Graduated with a Certificate of Completion." A School Enrollment record will need to be reported for this student with the appropriate Exit Code.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Update the School Enrollment record to report this student
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Year End332Matching School Enrollment Record, Exit Code 201, 213, 214, 215, 216 or 217 Needed for Student Exiting SPED With Reason Exited "Transferred To Another School District"CRITICALStudent has exited Special Education with Reason Exited "Transferred To Another School District." A School Enrollment record will need to be reported for this student with the Exit Code 201: Transfer out (prior to 2021-2022); Exit Code 213: Transfer Out to a Nebraska Public School; 214: Transfer Out to a Special Purpose School; 215: Transfer Out to a Nebraska Nonpublic School; 216: Transfer Out to an Exempt (Home) School; 217: Transfer out to Another State/Country.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Update the School Enrollment record to report this student because there is a mismatch between systems
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Year End334Matching School Enrollment Record, Exit Code 201 or Exit Code 217 Needed for Student Exiting SPED With Reason Exited "Moved Out Of State"CRITICALStudent has exited Special Education with Reason Exited "Moved Out Of State." A School Enrollment record will need to be reported for this student with the Exit Code 201: Transfer Out (prior to 2021-2022) or Exit Code 217: Transfer Out to Another State or County.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Update the School Enrollment record to report this student
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Year End338Matching School Enrollment Record, Exit Code 202, 205 or 209 Needed For Student Exiting SPED With Reason Exited "Dropped Out"CRITICALStudent has exited Special Education with Reason Exited "Dropped Out." A School Enrollment record will need to be reported for this student with the Exit Code 202(Drop Out); Code 205: (Eligible to Return); or Code 209: Withdrawal from Mandatory Attendance.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Update the School Enrollment record to report this student
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Year End413Special Education Student Exiting With School Enrollment Record "Transfer Out" Needs Valid Special Education Exit RecordCRITICALSpecial Education Student has exited with a School Enrollment record with transfer out records of (201 prior to 2021-2022), 213, 214, 215, 216, 217. A Special Education record will need to be reported for this student with an Reason Exited of 1 "Transferred to another school district" or 16 "Moved out of state" or 11 "Moved, known to be continuing." Possible corrective actions: 1) Report a Special Education Record record with valid exit code; 2) Report a valid School Enrollment record for the situation.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Update the SPED record to report the reason exited
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Year End415Special Education Student Exiting With School Enrollment Record "Completer: Diploma" Needs Valid Special Education Exit RecordCRITICALSpecial Education Student has exited with a School Enrollment Record of 210 or 211 "Completer: Diploma" code. A Special Education Record will need to be reported for this student with an Reason Exited of 3 "Graduated With A Regular High School Diploma."SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Update the SPED record to report the reason exited
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Year End419Special Education Student Exiting With School Enrollment Record "Dropped Out" Needs Valid Special Education Exit RecordCRITICALSpecial Education Student has exited with a School Enrollment record with a 202 "Dropped Out" code. A Special Education record will need to be reported for this student with an Reason Exited of 7 "Dropped Out." Possible corrective action: 1) Report a Special Education record with valid exit code; 2) Report a valid School Enrollment record for the situation.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Update the SPED record to report the reason exited
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Year End421Special Education Student Exiting With School Enrollment Record "Deceased" Needs Valid Special Education Exit RecordCRITICALSpecial Education Student has exited with a School Enrollment record with a 206 "Deceased" code. A Special Education record will need to be reported for this student with an Reason Exited of 6 "Deceased." Possible corrective action: 1) Report a Special Education record with valid exit code; 2) Report a valid School Enrollment record for the situation.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Update the SPED record to report the reason exited
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Year End445School Enrollment Record Exit Code 208 Needed for Student Exiting SPED With Reason Exited "Maximum Age"CRITICALStudent has exited Special Education with Reason Exited "Reached Maximum Age." A School Enrollment record will need to be reported for this student with the Exit Code 208 "Maximum Age."SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Update the School Enrollment record to report this student
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Year End452Special Education Student Exiting With a School Enrollment Record "Maximum Age" Code Needs Valid Special Education RecordCRITICALSpecial Education Student has exited with a School Enrollment record with a 208 "Maximum Age" code. A Special Education record will need to be reported for this student with an Reason Exited of 5 "Reached Maximum Age" or 18 "Student is 22 years or older." Possible corrective action: 1) Report a Special Education record with a valid exit code; 2) Report a valid School Enrollment record for the situation.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Update the SPED record to report the reason exited
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Child Count459Special Education Placement Type/Setting Code InvalidERRORIf Placement Type equals “2”, “3”, or “4” (Nonpublic Placement), then for students age 6 to 21 the Educational Setting must equal “5” (Separate School), “7” (Residential Facility), or “14” (Private School or Exempt (Home) School). For students age 3 to 5, all Settings apply except “8” (Home). The student's age is figured as of their SPED exit date (if available), or as of the last day of school (if the student is not confirmed to be receiving services during the summer), or otherwise as of today's date.SPEDIndicator 5&6 Lead(s)tara.korshoj@nebraska.gov darsha.pelland@nebraska.gov kristine.ray@nebraska.gov ginny.howard@nebraska.govCheck ADVISER Data Guidance for Who Reports What and reporting Systems Involved Youth ADVISER Data Elements Correct either the Placement Type or the Setting Code, whichever was entered incorrectly. Check ADVISER Data Guidance for Who Reports What and reporting Systems Invovled Youth.
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Child Count468Special Education Setting Code Invalid for Part BERRORStudent is age 2 or less and should have a Setting Code valid for a student who is Part C. The student's age is figured as of their SPED exit date (if available), or as of the last day of school (if the student is not confirmed to be receiving services during the summer), or otherwise as of today's date.SPEDPart C Data Managercole.johnson@nebraska.govCorrect setting code or age, whichever was entered incorrectly
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Child Count470Special Education Setting Code Invalid for Ages 6-21 Part BCRITICALStudent is age 6 to 21 and should have a Setting Code valid for a student who is "ages six to twenty-one (Part B)." The student's age is figured as of their SPED exit date (if available), or as of the last day of school (if the student is not confirmed to be receiving services during the summer), or otherwise as of today's date.SPEDIndicator 5 Lead(s)tara.korshoj@nebraska.gov, darsha.pelland@nebraska.govCorrect setting code or age, whichever was entered incorrectly
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Child Count499Age is out of range for "Developmental Delay" DisabilityERROROnly children ages 8 and under may be reported with a developmental delay disability. Age is calculated as of today or age on the date the student exited SPED.SPEDIndicator 5&6 Lead(s)tara.korshoj@nebraska.gov darsha.pelland@nebraska.gov kristine.ray@nebraska.gov ginny.howard@nebraska.govCorrect age or Disability whichever is entered incorrectly. Error MUST be corrected prior to Federal Reporting.
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Prior Year Error546Special Education Student Without A Special Education Exit Date Who Do Not Appear In Following School YearCRITICALA student with a Special Education Program record in the previous year, that not been exited from Special Education in the previous year, does not have a Special Education Program record reported in the current year. Either report a Special Education Program record for the current year OR exit the student from Special Education with a Special Education Program Exit Date.SPEDPart B Data Managerjamie.l.chambers@nebraska.govThe student needs a SPED Record for the current year. If the student has been exited from the enrollment record, a new record must be created (dated 7/1 - re-exited BEFORE school starts) in order to properly exit the student from Special Education.
Please review the following article for additional helpful information: https://help.education.ne.gov/knowledge-base/546-special-education-student-without-a-special-education-exit-date-who-do-not-appear-in-following-school-year/
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Year End711Special Education Course Listed for Student That Does Not Have a Special Education Program RecordERRORIn a Student Section Enrollment record, a Special Education course code (starting with "19") was listed for a student that does not have a Special Education or 504 Designation record.SPEDPart B Data Managerjamie.l.chambers@nebraska.govCorrect Enrollment record or add SPED record for the student. If the student is going through the evaluation process, remove the course code for the student until the evaluation process is complete.
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Child Count/Year End719Invalid Service Reported for Student Special Education Program RecordCRITICALA Special Education Program record was reported for a student with a Service code not appropriate for Special Education. Please update the Special Education record to remove the invalid Service code and to replace it with a valid code (for example: 2 - Physical Therapy) if necessary.SPEDPart B Data Managerjamie.l.chambers@nebraska.govupdate the Special Education record to remove the invalid Service code and to replace it with a valid code
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Child Count/Year End721Special Education Student Reported Without Primary DisabilityERRORA special education program was reported for a student that has no disability code attached to it. Please correct this in your SPED data system.SPEDPart B Data Managerjamie.l.chambers@nebraska.govadd disability code in your SPED Data system
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Child Count725Special Education Setting is MissingCRITICALThe special education setting field in a SPED program record cannot be blank. Please correct this in your SPED data system.SPEDIndicator 5&6 Lead(s)tara.korshoj@nebraska.gov darsha.pelland@nebraska.gov kristine.ray@nebraska.gov ginny.howard@nebraska.govAdd SPED education setting in your SPED Data System
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Child Count726Multiple Special Education Records Reported for a StudentCRITICALA student has more than one active special education record reported within your district. Please report only a single Active SPED program record for the student, begin date as the effective date for the SPED record in the current school year. If a new record is needed due to changes in the students circumstances (such as placement type) a new record with the most recent begin date can be submitted but previous record needs an end dateSPEDIndicator 5&6 Lead(s)tara.korshoj@nebraska.gov darsha.pelland@nebraska.gov kristine.ray@nebraska.gov ginny.howard@nebraska.govRemove duplicate SPED record for student
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Child Count728Invalid Special Education Setting Code for IDEA Part C ParticipantCRITICALInvalid special education setting code reported for a student that is an IDEA Part C Participant. Please correct either the student's Level of Program Participation code or the Special Education Setting code. IDEA Part C is for birth to age 3 children.SPEDPart C Data Managercole.johnson@nebraska.govCorrect either the student's Level of Program Participation code or the Special Education Setting code. IDEA Part C is for birth to age 3 children.
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Child Count729Invalid Special Education Setting Code for IDEA Part B ParticipantCRITICALInvalid special education setting code reported for a student that is an IDEA Part B Participant. Please correct either the student's Level of Program Participation code or the Special Education Setting code. IDEA Part B is for children over age 3.SPEDIndicator 5&6 Lead(s)tara.korshoj@nebraska.gov darsha.pelland@nebraska.gov kristine.ray@nebraska.gov ginny.howard@nebraska.govcorrect either the student's Level of Program Participation code or the Special Education Setting code. IDEA Part C is for birth to age 3 children.
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Year End732Special Education Student Exiting With School Enrollment Record "Not Enrolled, Eligible to Return" Needs Valid Special Education Exit Record.CRITICALSpecial Education Student has exited with a School Enrollment record with a 205 "Not Enrolled, Eligible to Return" code. A Special Education record will need to be reported for this student with an Reason Exited of (Part B) SPED07– Dropped Out OR (Part C) SPED09 – Withdrawn by Parent, SPED17 – Attempts to contact parents unsuccessful or SPED12-14 (Part C). Possible corrective actions: 1) Report a Special Education Record with valid exit code; 2) Report a valid School Enrollment record for the situation.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		A Special Education record will need to be reported for this student with an Reason Exited of (Part B) SPED07– Dropped Out OR (Part C) SPED09 – Withdrawn by Parent, SPED17 – Attempts to contact parents unsuccessful or SPED12-14 (Part C).
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Year End750Special Education Student With SPED99 Reason Exited Code Missing a Following Special Education Program RecordCRITICALA Special Education program record reported with a Reason Exited code of SPED99 (Change in SPED Record Only, Not an Exit) needs a following Special Education Program Record entry within the district. Please submit the missing Special Education program record or correct the exit reason on the existing record.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		submit the missing Special Education program record or correct the exit reason on the existing record
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Year End765Special Education Program End Date Cannot be Prior to Begin DateERRORThe Special Education Program End Date cannot be a date prior to the program’s Begin Date.SPEDPart B Data Managerjamie.l.chambers@nebraska.govCorrect the SPED End Date or the SPED Begin date, whichever was entered incorrectly
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Child Count780Special Education Setting Code Invalid for Students That Are In Grades Kindergarten - 12CRITICALStudent is in Grades KG - 12 and should have a Setting Code valid for a student who is "ages six to twenty-one (Part B)."SPEDIndicator 5&6 Lead(s)tara.korshoj@nebraska.gov darsha.pelland@nebraska.gov kristine.ray@nebraska.gov ginny.howard@nebraska.govCorrect the setting code or the student's age, whichever was entered incorrectly
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Child Count/Year End796Special Education Program Code MissingCRITICALA Special Education Program Code has not been reported for a Special Education student. A Program code of 05-IDEA Part B or 06-IDEA Part C needs to be added to the student Special Education record.SPEDPart B or C Data Managerjamie.l.chambers@nebraska.gov cole.johnson@nebraska.govAdd an appropriate program code for the student. Part C (Birth-3 years old) or Part B (3 years - 21 years)
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Year End798Warning Student is Age 3 with a Program Code of Part C and No Part C Transition Delay ReasonWarningFederal OSEP reporting requires a reason why a Part C student has not transitioned into Part B once they have reached their 3rd birthday. Please add a Part C Transition Delay Reason to the student's SPED record. This data will be used for ILCD indicators.SPEDIndicator 12 Lead(s)kristine.ray@nebraska.gov, ginny.howard@nebraska.govAdd a code to indicate the reason the student did not have an IEP in place by their 3rd birthday. In Nebraska, students can remain on an IFSP until Aug. 31st of their 3rd birthday.
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Child Count/Year End799More Than One Primary Disability Listed for Special Education ProgramERRORSpecial Education program records with multiple disabilities can only have one disability marked as the primary. Review the Order of Disability field in the Special Education program listed to set the primary disability's order as 1, all other disabilities should have a value of 2 or greater.SPEDPart B or C Data Managerjamie.l.chambers@nebraska.gov cole.johnson@nebraska.govReview the Order of Disability field in the Special Education program listed to set the primary disability's order as 1, all other disabilities should have a value of 2 or greater.
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Year End807Special Education Student Exiting With School Enrollment Record "Withdrawal From Mandatory Attendance" Needs Valid Special Education Exit RecordCRITICALSpecial Education Student has exited with a School Enrollment Record of 209 "Withdrawal From Mandatory Attendance" code. A Special Education Record will need to be reported for this student with an Reason Exited of SPED07.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		A Special Education Record will need to be reported for this student with an Reason Exited of SPED07
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Year End811Student With an Exit Withdraw Type of 212 "Completer No Diploma" Without a Special Education Program RecordCRITICALStudent With an Exit Withdraw Type of 212 "Completer No Diploma" is not reported with a special education program record. Either the student's exit was reported incorrectly, or the student must be reported with a special education program.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Either the student's exit was reported incorrectly, or the student must be reported with a special education program.
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Child Count813Special Education Part C Program is Invalid for Children Age 4 or olderCRITICALChildren who are age 4 or older after 8/31 should not be reported with a Special Education Part C Program at any point in this school year. Please correct the Special Education Program to ensure it reflects the appropriate services and setting for the child's age, or verify the student's birth date is correct in the ADVISER Person ID system.SPEDIndicator 6 Lead(s)kristine.ray@nebraska.gov, ginny.howard@nebraska.govUpdate the program code or age for the child
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Child Count814Special Education Part C Program is Invalid for children age 3CRITICALChildren who are reported with a Special Education Part C program but who will be age 3 as of 8/31 should be transitioned to a Special Education Part B Program on 9/1. Please ensure the Special Education Program that is in effect as of 9/1 reflects the appropriate services and setting for the child’s age, or verify the student’s birth date is correct in the ADVISER Person ID system.SPEDIndicator 6 Lead(s)kristine.ray@nebraska.gov, ginny.howard@nebraska.govUpdate the program code or age for the child
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Year End817Student With Special Education Exit Reason SPED05 "Reached Maximum Age" Is Younger Than the Maximum Age at Year EndERRORA student who will still be age 21 as the end of the school year (6/30) has a Special Education program reported with an Exit Reason of SPED05 "Reached Maximum Age". Students who are 21 years old are still considered to be school age. Please correct the special education program for the student if incorrect, or verify the student's birth date is correct in the ADVISER Person ID system.SPEDIndicator 1&2 Lead(s)abbey.cron@nebraska.gov
jordyn.brummund@nebraska.gov
darsha.pelland@nebraska.gov		Check the age of the student and consider if this is the appropriate exit to use, contact the Indicator Leads if you need to talk through the situation