| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | DVCC Cross Country Booster Club - DRAFT Proposed Budget 2026-2027 | *Updated 8-25-26 | |||||||||||||
2 | |||||||||||||||
3 | Draft 2025 | Actual Budget for Year 2025-2026 | Draft 2026 | ||||||||||||
4 | Proposed Budget 2025 | Notes on 2026 Projections | |||||||||||||
5 | Starting Balance 7/1/2025 | $ 40,136.21 | $ 40,136.21 | $ 21,325.59 | Starting Cash* Balance 6/30/2026 (CD money not included here) | ||||||||||
6 | |||||||||||||||
7 | Revenues | Projected Revenue | |||||||||||||
8 | Booster Dues Paid | $ 6,300.00 | $ 7,350.00 | $ 6,750.00 | 50 athletes @150 at 90% participation ($7500 is 100%) | 7350/7950 was 92% in 2025 (lots of follow-up) | |||||||||
9 | Sponsorships | $ 1,000.00 | $ 500.00 | $ - | Family Sponsors (sole sports did not donate in 2025) | *2024 Spooner donated $250, sole sports 250 boys/250 girl | spooner 0 and sole sports 0 2025 | ||||||||
10 | Calendar Fundraiser (part of cash donations can divide if like) | $ 1,890.00 | $ 1,890.00 | $ 1,890.00 | Calender Fundraiser July & August 2025 | *Zeffy for 2026 (easier to collect and track, will be parents only as a booster fundraiser) 0% taken by platform | |||||||||
11 | Other Fundraisers (Chipotle, Goodwill, Blanket Fundraising) | $ 500.00 | $ 858.66 | $ 700.00 | 2 restaurant and 2 other in 2025 | 2025 chipotle best at $522, cafe ZUpa only $83 | |||||||||
12 | Blanket Fundraiser | $ 350.00 | $ 164.00 | $ 200.00 | Blanket Fundraiser Sales 164 in 2025 (4/28 check - cashed?) | ||||||||||
13 | Cash Donations | $ - | $ 1,607.00 | $ 1,000.00 | |||||||||||
14 | Frys Community Benefits | $ 265.00 | $ 512.26 | $ 500.00 | Frys based on 2 clubs (114/quarter) (jen added april**) | ||||||||||
15 | Woodbridge Trip Collections from Athletes (in/out) to Bkstore | $ 6,125.00 | $ 6,370.00 | N/A - Bookstore | Collected for Woodbridge Trip to go to student funds in/out | ||||||||||
16 | Woodbridge Prepay T-Shirt (in/out) | $ 750.00 | $ 800.00 | $ 800.00 | Collected to pre order Woodbridge shirts | ||||||||||
17 | Woodbrindge Travel/Supplies donations | $ 100.00 | $ 170.00 | $ 150.00 | Money donated by parents to pay for snacks/drinks/supplies for trip | ||||||||||
18 | Banquet Payments (in/out) | $ 1,650.00 | $ 2,875.00 | $ 2,800.00 | Based on last year (in/out) | ||||||||||
19 | Swag Kickback | $ 350.00 | $ 456.79 | ||||||||||||
20 | Sale of Inventory | $ - | $ 20.00 | $ 350.00 | 355.14 swag spirit store fundraiser 8/4 commission | ||||||||||
21 | Interest Income (new maturity date of 8/26) | $ 500.00 | $ 270.71 | $ 500.00 | $20K to CD and make interest - August add $270ish and Dec | (new maturity date of August 2026 (next January 2027, June 2027) | |||||||||
22 | Other Revenue | $ - | $ 841.74 | $ - | Accidental Deposit + reimbursement Chipotle, Cottonwood, AZ | ||||||||||
23 | |||||||||||||||
24 | Total Revenues | $ 19,780.00 | $ 24,686.16 | $ 15,640.00 | There was reduntant revenue from transfers between clubs 2024 so less rev in 2025 | ||||||||||
25 | |||||||||||||||
26 | Expenses | ||||||||||||||
27 | Banquet- Athlete Gifts | $ (2,600.00) | $ (2,103.05) | $ (2,000.00) | Athlete Gifts and Coaches Gifts (1 item for each athlete and coach) 53+8x$35 = 2135 and 16 seniors + 3 captains x$10 = 190, 25x8 = 200 coach = 2525 | *51+5 at $35 (may only be 50) | 500 under budget due to parents purchasing and not reimbursing (keep higher) | ||||||||
28 | Banquet- banquet supplies | $ (100.00) | $ (155.50) | $ (150.00) | Same as last year (girls was included in other sum | ||||||||||
29 | Banquet- Deposit to Venue | $ (1,000.00) | $ (1,000.00) | $ (1,000.00) | Same as last year | ||||||||||
30 | Banquet- Remaining Payment to Venue | $ (4,500.00) | $ (3,150.36) | $ (3,200.00) | Same as last year (in/out w/fees) *if cost is same | **being told it may be $5/more pp then 2025 ($375 more) | |||||||||
31 | Trophies abd awards | $ (110.00) | $ (139.99) | $ (455.00) | Trophies plus 10% increase prices went up, and 20 award tshirts (15x20=300), coaches said 1 more award coming back | 20 t-shirt (end of season award @15) *add back for 2026 and forward | |||||||||
32 | |||||||||||||||
33 | Team Equipment | $ (750.00) | $ (630.69) | $ (250.00) | poles ($250) anything else 2026? no | ||||||||||
34 | Team Apparel | $ (715.00) | $ (664.40) | $ (722.00) | 51 athleetes 6 coaches x $13 DVCC Team Shirt (740) | (*request for Woodbridge crewneck and extra season shirt - couldn't do with half of meet fees and student fund expenses after intiall meeting of discussion of no fees) | |||||||||
35 | Team Uniforms | $ (350.00) | $ (349.12) | $ - | Shorts for girls team (2025) do we need anything for 2026? (no) | ||||||||||
36 | T-Shirts -Tukee Tanks for NXR | n/a | n/a | N/A (in and out) | |||||||||||
37 | Team meals | n/a | $ (770.24) | $ (1,000.00) | Do donations for meals - Bradshaw Mt ($750 Chipotle), Tenative 10/28 (Sandwiches/chips/drinks Sam's Club $250) | **COULD CUT to $500 if did sandwiches from Sams and not Chipotle | |||||||||
38 | Team State Celebration (*keep each season in case) | $ (840.00) | State champ shirts for team and coaches (56 x15) | ||||||||||||
39 | |||||||||||||||
40 | (Note - per 8/1/26 coach request is pay 1/2 meet fees & full NXR) | $ (1,820.00) | meet fees from boosters | ||||||||||||
41 | Meet Fee 1- Chandler Invite | $ (325.00) | $ (325.00) | $ (162.50) | Chandler 8/29/26 Checked - $325 for m/f combo 2026 | **Meet fees (except out of season like NXR) can't be paid by boosters per admin/district policy | |||||||||
42 | Meet Fee 2- Desert Twighlight | $ (500.00) | $ (537.00) | $ (275.00) | Twilight 9/25/26 Checked - $550 for m/f combo 2026 (paid by card 40 proccess fee) | ||||||||||
43 | Meet Fee 3 - Boulder Creek | $ (250.00) | $ (250.00) | $ (150.00) | Boulder Creek 9/5/26 - $300 m/f combo 2026 | ||||||||||
44 | Meet Fee 4 - Equinox | $ (450.00) | $ (450.00) | $ (150.00) | Bradshaw Mt 10/10/26 - $300 m/f combo 2026 | ||||||||||
45 | Meet Fee 5 - Juan Reyes | $ (250.00) | $ (250.00) | $ (150.00) | *lions Invite 9/12/26 - $300 m/f como 2026 | ||||||||||
46 | Meet Fee 6 - NXR | $ (460.00) | $ (595.00) | $ (595.00) | Check - $595 for m/f bulk entry 2025 - paid by visa** (waiting for 2026) *Coaches want this in full not half) | ||||||||||
47 | Meet Fee - Woodbridge | $ (700.00) | $ (700.00) | N/A part of student $ | Check for $700 - next year as part of budget covered by athlete trip fees, keep that portion, unless coaches will pay meet fee from student fund | IN 2026 this should be covered by student funds and not paid again by boosters | |||||||||
48 | 2025 Additional Meet Fee 7 - (did total fees for actual) | $ (275.00) | $ (275.00) | $ (187.50) | East Valley Invite 10/21/2026 $375 and a $15 card fee | ||||||||||
49 | 2026 Addtional Meet Fee 8 | $ (150.00) | 10/28/26 possible fresh/JV TBD (fee? guesstimate) | ||||||||||||
50 | -$1,225 | **Divided by 2 is $613 to boys & $613 to girls - Paid to gifts and donations school account (write "general" and nothing specific on the donation** | |||||||||||||
51 | |||||||||||||||
52 | Desert Twilight Race DTX Hotel Rooms 2025 | $ (700.00) | $ (694.68) | N/A | Booster can't pay for lodgin per district - must go through school for liability purposes or boosters is liable per 8/17/26 TB meeting updates | **right now 8/12/26 - Jen J called and no rooms available | |||||||||
53 | Woodbridge Race -CA Trip-donation, pizzas, coach meals, bus tip | $ (1,000.00) | $ (930.02) | $ (1,800.00) | Subs/chips $300 Woodbridge, dinner, lunch, dinner, v dinner, snacks | Boosters provide food and driver tip | |||||||||
54 | Woodbridge shirt purchase | $ (750.00) | $ (800.00) | $ (800.00) | Money prepaid for shirts (In/out) *Expenses matches Revenue | ||||||||||
55 | Woodbridge Trip Collections from Athletes (in/out) to Bkstore | $ (6,125.00) | $ (6,370.00) | N/A Bookstore | Money paid to student fund from athletes (split between 2 checks) | Actual is total travel for now** might include twilight hotel | |||||||||
56 | |||||||||||||||
57 | Senior Banners | $ (880.00) | $ (981.90) | $ (660.00) | 12 seniors x 55 each (12 as of 8/13/26) | PRINTING IN GENERAL 2025 on financials | |||||||||
58 | Sponsors DVCC Banner (Post Net) | $ (150.00) | $ (130.92) | $ (50.00) | 1 Banner and 4 Stickers (100, 10/sticker) | Banner still good from 2025, just stickers? | |||||||||
59 | $ - | $ - | |||||||||||||
60 | |||||||||||||||
61 | ADMIN | $ (125.00) | $ (132.32) | $ (50.00) | New checks $93 2025, Misc 25 and postage | ||||||||||
62 | Thunderboard Dues | $ (200.00) | $ (180.00) | $ (180.00) | TB fees (should be similar to last year) | 180 in 2025 - paid in Oct/Nov | |||||||||
63 | Public Facing Website Fee | $ (210.00) | $ (155.88) | $ (175.00) | Website - Check sent to Ron in April | ||||||||||
64 | Postage | $ - | |||||||||||||
65 | Return T&F Fee | n/a | $ (505.00) | n/a | N/A (any misdirected fund revenue will match expenses in refund) | ||||||||||
66 | Boulder Running Clinics | $ (600.00) | $ (600.00) | 2 Coaches will attend the clinic for PD | |||||||||||
67 | CPR and First Aid (starts 2026) on budget every other year | $ (300.00) | New (also checking with district - they should pay all coaches in TUHSD) | ||||||||||||
68 | Other Expenses | $ - | $ - | Supplies 2025 | |||||||||||
69 | |||||||||||||||
70 | Fundraiser Shared with Student Funds | $ (945.00) | Half of 2025 Calender fundraiser (1890/2) to student funds in 2026 (boosters give check to bookstore) | ||||||||||||
71 | CD (20K and interest income reinvested) | $ (20,000.00) | $ (20,270.71) | ***need to add amount of CD and reinvested interest*** | |||||||||||
72 | MISC | n/a | n/a | Acccidental deposit/overpayment, 5.00 to AT&F | |||||||||||
73 | |||||||||||||||
74 | TOTAL EXPENSES | $ (44,075.00) | $ (43,496.78) | $ (16,997.00) | Correct totals (just needs to be broken down better for budgeting. | (has 155.88 and 270.71) other wise balances with March 2026 financials of 43063.33 | |||||||||
75 | |||||||||||||||
76 | Ending Bank Balance | $ 15,841.21 | $ 21,325.59 | $ 19,968.59 | and 20,270.71 plus income interest for quarter 2 | ||||||||||
77 | |||||||||||||||
78 | Ending Budget +/- for the season | $ (24,295.00) | $ (18,810.62) | $ (1,357.00) | (if not state then -517) Booster can absorb that 840* | SEE NOTES ON NEXT TAB FOR cuts (*probably at | |||||||||
79 | |||||||||||||||
80 | gain/loss | $ (4,295.00) | $ 1,189.38 | $ (1,357.00) | |||||||||||
81 | |||||||||||||||
82 | CD interest *renewed together | ||||||||||||||
83 | |||||||||||||||
84 | |||||||||||||||
85 | Woodbridge Notes: (2-day trip this year) | Woodbreidge 2026 | |||||||||||||
86 | Coach request | *request for 1617.28 (32.5 per athlete donation) *2700 in boys to cover unused for 2025 and reallocated to 2026 | |||||||||||||
87 | Bus Tip | 200 | still owe | ||||||||||||
88 | Coach meals ( 2x 6 x $15) | 180 | still owe | ||||||||||||
89 | Subs/chips (lunch Sat) | 250 | still owe | 56 | 240 last year at Sams (2025) | ||||||||||
90 | Pasta dinner Frida night (Olive Garden catering request) | $ 850.00 | still owe | 1040 | 56 | De Vinci's Delicatessen at (209) 334-3234 might save 250-300 | |||||||||
91 | Saturday Pizza Dinner after racing (non varsity) | $ 220.00 | still owe | 40 | 550 intead of 800 (may want to check that out) | ||||||||||
92 | Varsity Dinner (not Pizza Sat) | $ 100.00 | still owe | 150? | 16 | https://devincisdeli.com/devincislodi?utm_source=google | |||||||||
93 | (*need to update amount 9/3 - with trip info) | $ 1,800.00 | *line 53 budget | 2000 | De Vinci's Delicatessen at (209) 334-3234 might save 250-300 | ||||||||||
94 | |||||||||||||||
95 | Cost per athlete notes | ||||||||||||||
96 | Meet Fees | $ (1,820.00) | $36.00 | at 51 athletes | |||||||||||
97 | Shirts | $30.00 | |||||||||||||
98 | Banquet meal (just meal not rental etc) | $36.75 | |||||||||||||
99 | Banquet Gift | $35.00 | |||||||||||||
100 | Equip/Admin | $24.00 | |||||||||||||