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PHILIPPINE COUNCIL FOR AGRICULTURE AND FISHERIES
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FY 2020 ANNUAL PHYSICAL AND FINANCIAL PLAN (Tier 1)Revised
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Division/Section : AFMD/ Budget Section
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FunctionsActivitiesPerformance IndicatorAnnual Physical TargetsSupplies and MaterialsOther MOOETOTALREMARKS
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1st2nd3rd4thTotal
Office Supplies
Semi-ExpendableOther Supplies ExpensesRepresentation Expenses
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Execute mandated budgeting systems and procedures, policies and principles on budget sectionBUDGET PREPARATION
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A1Received Budget Calls from DBM and request for data requirement from Congress Committee on Appropriation and Senate Committee on FinanceNo. of Budget call10001
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A2Reviewed/ Prepared Annual Plan and Budget Proposal for FY 2020 (DBM, Senate & HOR)
No. of Budget Proposal prepared/submitted
01203
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A3Encoded BP Forms on DBM's portal for FY 2018 (Actual) and FY 2019 (Current) - PCAF on Online Submission of Budget Proposal (OSBPNo. of BP Forms posted60006
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A4Requested SARO/ NCA for Special Budget , Terminal Leave BenefitsNo. of NCA/SARO received11237
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A5
Encoded data in the On-line Submssion of BEDs forms for FY 2020 Agency Budget
No. of BED forms accomplished
0011
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A6Prepared Budgetary documents needed by DA Planning/Budget, DBM, Senate and Congress
No. of documents prepared & submitted
01020030
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A7Attended budget Forum/Hearings/Floor DeliberationsNo. of Budget Hearings/ Deliberations, (CAMP A, DBM, Congress, Senate)0111324,00024,000Meals during Budget hearing/deliberations both Upper & Lower House including DBM
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A8Prepare the Work and Financial Plan for the Budget Section
No. of reports submitted (WFP)
00011
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Develop, maintain and periodically update aspects of the finance, Administrative and Management INformation System (FAMIS)BUDGET IMPLEMENTATION /ALLOCATION OF FUNDS/ PAYMENT OF OBLIGATIONS
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B1Processed Obligation Request and Status (ORS) and Budget Utilization Request and Status (BURS) for appropriate UACS code by Funding Source and consistency with units Work and Financial Plan and Cash Program
No. of ORS processed and received
427 (demand driven)427 (demand driven)427 (demand driven)427 (demand driven)427 (demand driven)
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BURsdemand drivendemand drivendemand drivendemand drivendemand driven
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B2Encoded/Recorded Transactions (voucher) in the Registry of Allotments and Obligations per allotment class (RAOD)
No. of registries updated (RAOD)
1212121248
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B3Processed /maintained & update ORS for the status of obligation and Purchase request (PR) for appropriate reference and amount
No. of PRs received and funded
demand drivendemand drivendemand drivendemand drivendemand driven
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B4Signed/Certified FUNDS availability in Memorandum of Agreements(MOA) and ContractsMOAdemand drivendemand drivendemand drivendemand drivendemand driven
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Contract of servicedemand drivendemand drivendemand drivendemand drivendemand driven
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B5Recorded/ Release documents, vouchers, t-letters, NCA/SARO, Circulars, Special Orders, Memos etc. and list down supporting documents and attachments to the ORSNo. of documents received & released (SO/Memo)demand drivendemand drivendemand drivendemand drivendemand driven
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B6
Disseminate information to operating units regarding budget related issuances
No. of reports disseminateddemand drivendemand drivendemand drivendemand drivendemand driven
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Coordinate and maintain Liaison with the Department of Agriculture, Department of Budget and Management, Congress and other government aaaagencied on budget related mattersBUDGET REPORTING AND ACCOUNTABILITY
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C1Generation of reportsNo. of reports/ data prepared, generated and submitted
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BFARs444416
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Status of funds666624
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C2Prepared date required by DBM, COA, OED, ODED and Chief of AFMDNo. of data prepared and submitteddemand drivendemand drivendemand drivendemand drivendemand driven
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C3Attendance to DA Assessment of Physical and FinancialNo. of assessment attended1 (demand driven)1 (demand driven)1 (demand driven)1 (demand driven) (demand driven)
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C4
Coordination with accounting re: weekly reconciliation of obligations versus disbursements conducted
No. of reports coordinated and reconciled1212121248
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Perform other functions as may be assigned by the managementPARTICIPATION TO MANAGEMENT COMMITTEESNo. of committees participated00000
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ATTENDANCE TO PERSONNEL DEVELOPMENT ACTIVITIES
No. of trainings / seminars attended
01113
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PERFORMANCE OF LIASON FUNCTIONSNo. of follow-upsdemand drivendemand drivendemand drivendemand drivendemand driven
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PROCUREMENT OF SUPPLIES & OTHER MANDATORIES161,12827,8101,03024,000
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TOTAL161,12827,8101,03024,000213,968
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Prepared by: Noted by:
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FIDELIA DE ASIS-ANDRES
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JOSE REDENTOR H. BESENIOChief, AFMD
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Chief, Budget Section
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