2018 Ainsworth Action Plan
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Ainsworth Memorial Library Board of Trustees
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Action Plan 2018
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Meeting Date
Action TopicObjectivesResponsibilityDeadlineFollow-upCompletion Date
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January 2017Safe Sanctuary PolicyCreate draft policyJimDraft to be sent before June meetingDiscussed components of policy at June meeting. Jim will draft policy for a future meeting. Review/comment on draft policy for future meeting (August).
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January 2017Whistle Blower PolicyCreate for APAMLKevinDraft to be sent before April meetingMay be required for 501(c)(3) status (Angela)DONE April 2018
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June 2017Security systemCompany~ training available?ChasReport back to Board by March meeting
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July 2017501c3applicationCommittee (Chas and Ashley)Sent in by July
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August 2017Personnel and volunteer personal appearance policyEdit final line to include ‘clocking out’ to go home to change.Chas Draft revision and have ready for March meetingDONE March 2018
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September 2017Wireless PrintingContact NCLS to take away wireless printingChasWill email NCLS and will let Board know at March meetingDONE March 2018
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September 2017Erie InsuranceDetermine cause of $47 increase and non-complianceAshleyBased on payroll; give estimate, ask end of the year to audit; Grimsley suggests non-compliance may be due to audit. Need to contact OELS.Complete- November
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October 2017Cotton Candy ProductionCheck with Board of HealthMad Scientist Ashley with the sweet toothWill report back to the Board by June meetingWaiting to hear back.
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October 2017NCLS Computer ServicesGetting best services for feesAshleyJim will report back to the Board by March meeting.Ashley will get information to Jim regarding what we are paying and for certain services.
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January 19Credit Card PolicyLook for sample credit card policies to use for drafiting policy for our libraryChas, AshleyWill draft policy for April meeting.DONE May 2018
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January 19Credit Card OptionsLook for credit card plans that will work for our organization's purposeAshleyApril MeetingDONE April 2018
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February 5Strategic Plan (Plan of Service)Create plan of service needed by New York State. 5 year planJessica and Kevin (committee)JulyDONE July 2018
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April 5Door Locks on Furnace RoomInstall functional locks on furnace room doorsJim? (Town)ASAP
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April 5SafeNeed to look into obtaining a safe to lock up important materialsFuture
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April 5Securing Financial FutureLook into savings accounts, etc.AshleyFuture
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May 8Purchasing PolicyCreate a procurement policy to guide library purchases and proceduresChasFutureKevin has asked for the town's policy to use during this grant process. We'll use this to create our own policy.
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July 9Meeting Space Occupancy LimitsLook at the number of
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July 9Registration of ProgramsHow to have registration/sign-ups for programs. (Connected to Safe Place plan)
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