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PresenterErik BolchMartin DurantRyan AbernathyMatt IannucciJulius BuseckeAmelia SnyderAyuob FatihiTim BonnemannTom NicholasThanksgiving Available
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Date2023-09-202023-09-272023-10-042023-10-112023-10-182023-10-252023-11-012023-11-082023-11-152023-11-222023-11-29
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Name of HostRich SignellRich SignellRich SignellRich SignellRich SignellRich SignellRich SignellRich SignellRich Signell
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Name of person starting ZoomRich SignellRich SignellRich SignellRich SignellRich SignellRich SignellRich SignellRich SignellRich Signell
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Scheduling Showcases
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Email Folks from Interest form
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Record that they have been contacted in Signup Sheet
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Once folks agree to a time, send this reply which has a link to the Google Formxx
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Once Folks are scheduled update sheet to highlight in grey, declined highlight in red
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Update Pangeo website with newly scheduled talksxxxxxxxxx
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Week before seminar (Fridays)
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Send the speaker a reminder email
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Make sure the talk title are up-to-date on the Pangeo website
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Tweet about the talk from the Pangeo twitter account
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One day before
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Tweet about the talk from the Pangeo twitter account
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Prep Weekly Meeting Minutes Doc for next webinar
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Day of seminar
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Tweet about the talk from the Pangeo twitter account
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Study the speaker’s bio (in form response) to prepare a short introduction
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Arrive 5 minutes early to the Zoom and check the speaker’s screen sharing
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Mute all participants before the speaker starts talking
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Turn on the recording (record to cloud) as soon as the speaker starts and stop it when they are done.
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MC the Q&A session.
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After the Seminar
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Download the video from Zoom
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Email the speaker for final version of slides
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Standardize files (pdf for slides) - make sure properly rotated
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Rename both slides and video to {last_name}_{yyyy-mm-dd}.{pdf|mp4}
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Create a Zenodo Record for the Talk (see example)
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Create a new record
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Upload slides PDF file
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Fill in all author information with ORCIDs
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Use title and abstract for description
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Link to Pangeo Zenodo Community
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“Publish” to obtain DOI
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Upload video to youtube
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Log in to Pangeo Channel
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Create a new video and upload the video file
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Choose an appropriate thumbnail
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Fill in correct title
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In the description, put in the proper citation info
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Post on the Pangeo Discourse forum in the Pangeo Showcase category
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Create a new post with the talk title as the tile
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Add the speaker name, talk date, and abstract to the contents
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Add the Zenodo DOI badge (click on the badge on Zenodo to get the Markdown-formatted text, e.g.:
[![DOI](https://zenodo.org/badge/DOI/10.5281/zenodo.4670458.svg)](https://doi.org/10.5281/zenodo.4670458)
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Paste the youtube link. It will automatically be converted to an embedded video preview.
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Update Showcase Page
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Hyperlink title to Discourse page
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Add DOI badge using reStructedText
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Add a note about the proposed change
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Create Pull request
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Post to Twitter
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Tweet a link to the Discourse Page from the Pangeo Twitter account. Example: https://twitter.com/pangeo_data/status/1379867730027937795
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