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Day of Action Key dates
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DayStatusDue DateWhatNotes
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Earth DayDone22/04/2020Announce Day of Action idea. Engage with external community to gather contributor requirements Light announcement, but because there is a delay engaging with NROs, so no major push just yet
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World Environment Day
To Do05/06/2020Day of Action pilot (NROs + existing relationship, Red Hat). CANCELLED!
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World Cleanup DayTo Do19/09/2020Day of Action PILOT. Bug Hunt
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Earth DayTo Do22/04/2021Much bigger Day of Action
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Action Plan
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Management
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Working29/07/2020Reach out to the community - what would they like to see in the day / how would they like to contribute?
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To Do07/08/2020Ask each NRO to communicate with their volunteers. Could specific NROs "sponsor" certain tasks, and be on hand to help it get done? (Would provide a mix of internal knowledge and external expertise) Ask our friends and networks to turn up. Reach out to other NGOs. Talk about it in places NGOs are. Use the internal network people haveNeed to do a stakeholder call; see how they feel about the whole thing, suzi + Luca and the senior admin group
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Done29/05/2020Agree channels that will be used by internal and external contributors Community 2020 Matrix
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Done29/05/2020Agree resources and channels to keep managing the community. Maybe another NGO would want to lead something similar and could keep engagement going. Agree the frequency for meetings and places to join with the contributors (perhaps every one or two months)Community 2020 Matrix
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Done29/05/2020Agree that We Are Open are the 'Open Strategists', who own the initiative and can assign team tasks and ensure team know how to facilitate relationship and manage the contributionsShould WAO no longer be in this position, GPI will need to replace WAO with a new owner for the initiative
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Done29/05/2020Assign roles for individuals to oversee key worktheme owners
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Done29/05/2020Agree to allocate 20-30% of the team's time to prepare to manage contributions to and ongoing contributor relationships following the DofA. Have time set aside to follow up on tasks from the DoA and respond to contributors questions.
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To Do28/08/2020Identify missing documentation (see suggested task tab)Need team input
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To Do28/08/2020Check the DofA and key dates don't clash with something eg certificates expiry. If they do, agree mitigation
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Working28/08/2020Create a Communications Plan to promote Day of Action and let contributors know key dates. Ensure contributors know how they can continue to stay in touch and contribute. Be clear about the opportunities, channels for discussionDay of Action strategy doc has a comms roadmap, DoA slides have the narrative, Community Matrix needs to be translated to handbook
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Working28/08/2020Ensure tools and resources contributors will need are in place e.g. the Design System. (Aiming for end of quarter 3); Provide accurate clean data from the GP website in a broader context, eg not just from P4, to test; Provide Data standards to be able to analyse properly
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Working28/08/2020Create a system for allocating tasks and checking level of expertise and on what basis contributors wish to contribute. Provide means for them to submit portfolio or previous workTies in with work Walter is doing on processes and task management
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Task Prep - Pilot
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To Do12/06/2020Agree and refine tasks in Suggested Tasks / Requirements sheet. Complete column: Context / data / documentation requiredWalter's change backlog
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To Do12/06/2020Based on above, agree documentation that needs to be updated in Document Sprint
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Done12/06/2020Create a clear brief for each task, including: length of task and timeline; clear objectives; provide a taster/example if possible; dependencies on other work; clear labelling, level of difficulty, where to access documentation, tools and help neededNeed a template
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Pilot
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World Environment Day
Team Decision05/06/2020Team be on hand to facilitate contributions, answer queries, provide help etcNeed a new date
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To Do28/08/2020Use lessons learnt to feed into task development for Day of Action
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Day of Action Task Prep
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To Do31/07/2020Agree and refine tasks in Suggested Tasks / Requirements sheet. Complete columns: Part of a sprint cycle?, Mid-cycle? (don't assign tasks that are mid-cycle), Level, Relationship with contributor, Context / data / docs required, Timeline, PriorityNeed label for complexity, Ask Walter/Lilian about labeling system
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To Do31/07/2020Select tasks that have been allocated HIGH priority as core tasks. Include tasks that require low expertise, eg testing on multiple different devices at the same time. (Could be done if the pages being tested automatically recorded the device and browser profile)Tasks related to Product vs Project
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To Do28/08/2020Create a clear brief for each task, including: length of task and timeline; clear objectives; provide a taster/example if possible; dependencies on other work; clear labelling, level of difficulty, where to access documentation, tools and help neededexists in Github
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To Do28/08/2020Ensure backlog tickets are clearly defined so people can work on them autonomously and know where to go for questions / decisions
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To Do18/09/2020Self select / Allocate tasks
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Day of Action
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World Cleanup DayTo Do19/09/2020Team be on hand to facilitate contributions, answer queries, provide help etc
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Follow Up
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To Do21/09/2020Give out: Physical and digital swag, eg t-shirts, digital badges Doughnuts
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To Do21/09/2020Use the Communications Plan to point contributors to how they can continue to stay in touch and contribute. Work with other stakeholders need to lead the conversation. Focus on a longer term relationships. Keep providing opportunities, the space and topics for discussion
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Much bigger Day of Action
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Earth DayTo Do31/03/2021Refine tasks and requirements for bigger Day of Action, based on lessons learnt from Day of Action
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To Do21/04/2021Allocate tasks
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To Do22/04/2021Team be on hand to facilitate contributions, answer queries, provide help etc
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Follow Up
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To Do23/04/2021Give out: Physical and digital swag, eg t-shirts, digital badges Doughnuts
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To Do23/04/2021Use the Communications Plan to point contributors to how they can continue to stay in touch and contribute. Work with other stakeholders need to lead the conversation. Focus on a longer term relationships. Keep providing opportunities, the space and topics for discussionCommunity 2020 Matrix
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To Do23/04/2021Refine tasks and requirements for bigger Day of Action, based on lessons learnt
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