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Old Rochester Activity Timeline SY24-25 - Assessment Calendar link Pacing Guide Link
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District/ SchoolMonthDateTime/ HoursActivityTopicMaterialsLocationFacilitatorParticipantsGoalAdditional Notes
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District01_August7/30/202411:30-1:30 District Admin Mtgs.Monitor Literacy Plan/Activity TimelineDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaZoomHILL FacilitatorAdmin Team1 - 5Include District Tech Contact
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District01_August8/21/20249:00-10:00District Admin Mtgs.Monitor Literacy Plan/Activity TimelineTimeline, data calendarZoomHILL FacilitatorAdmin Team1 - 5
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District01_August8/21/24Data Meeting Prep TasksProvide a new school year staff roster.2
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District01_August8/27/2024PDSOR Module 5: Word Blending Training MaterialsHILL Online - ExpertiseAsynchronous K-2 Teachers3
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District01_August8/27/2024PDSOR Module 5: Word Blending Training MaterialsHILL Online - ExpertiseAsynchronous 3-6 Teachers3
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District01_August8/31/24Data Meeting Prep TasksProvide a new school year student roster to HILL's helpdesk or connect via Clever (Megan@hillforliteracy.org; Kit@hillforliteracy.org)2
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District01_August
NEED TO SCHEDULE
TestingRefresher DIBELS TrainingResource Guide for Collecting Reliable and Valid Data.docx2
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District01_August
NEED TO SCHEDULE
TestingNew Teacher DIBELS TrainingResource Guide for Collecting Reliable and Valid Data.docx2
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District02_September8/26/24TestingSend Testing Memo: BOY BenchmarkMemo template2
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District02_September9/4/20249:30-10:30 District Admin Mtgs.Monitor Literacy Plan/Activity TimelineDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaZoomHILL FacilitatorAdmin Team1 - 5
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District02_September9/5/20243:00-4:00District Admin Mtgs.Monitor Literacy Plan/Activity TimelineAgendaZoomHILL FacilitatorAdmin Team1 - 5
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District02_September09/09/24TestingBOY Benchmark Testing StartData Meeting Decisions Report, Assessment System, Assessment Framework2
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District02_September09/17/24Testing
BOY Benchmark Testing -Screener Due Date
Data Meeting Decisions Report, Assessment System, Assessment Framework2
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District02_September8/19/24Data Meeting Prep TasksSend Data Meeting Memo: BOYLink Data Meeting Memo2
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District02_September09/24/24Testing
BOY Benchmark Testing - Diagnostics Due Date
Data Meeting Decisions Report, Assessment System, Assessment Framework2
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District02_September09/25/20241:00-3:00 estimatedData MeetingBOY Data Meetings -Grades K &1Link Data Meeting Memo with Schedule and Zoom linksZoom & In-personJennifer Flesihmann2
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District02_September09/25/241:00-3:00 estimatedData MeetingBOY Data Meetings -Grades 2& 3Link Data Meeting Memo with Schedule and Zoom linksZoom & In-personBritt Landis2
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District02_September09/25/241:00-3:00 estimatedData MeetingBOY Data Meetings-Grades 4-6Link Data Meeting Memo with Schedule and Zoom linksZoom & In-personAmanda Rathbun2
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District02_September9/10/20242.5 hrPDSmall Group Training Training MaterialsIn-PersonHILL FacilitatorReading/Interventionists3Amanda - Roster
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District02_September9/10/20242.5 hrPDSmall Group Training Training MaterialsIn-PersonHILL FacilitatorReading/Interventionists3Amanda - Roster
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District02_September9/11/20242.5 hrPDSmall Group Training Training MaterialsIn-PersonHILL FacilitatorReading/Interventionists3Amanda - Roster
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District02_September9/11/20242.5 hrPDSmall Group Training Training MaterialsIn-PersonHILL FacilitatorReading/Interventionists3Amanda - Roster
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District02_September9/18/20243:30-5:00DLLTReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaZoomHILL FacilitatorDLLT1
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District02_September9/18/249:00-10:00Data Meeting Prep Meeting
Preparation meeting for BOY Data Meetings
Zoom (calendar invite)2
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District02_September9/18/24Data Meeting Prep TasksContinuum Upload Date (BOY)2
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Center School (K-3)02_September9/23/20241:45-2:45SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaIn personHILL FacilitatorSLLT1Amanda
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Rochester Memorial School (K-6)02_September9/23/2024full dayDirect CoachingSmall Group Coaching, Cycle 1, Group 1ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Amanda
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Center School (K-3)02_September9/24/2024full dayDirect CoachingSmall Group Coaching, Cycle 1ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Amanda
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Rochester Memorial School (K-6)02_September9/24/20241:45-2:45SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaIn personHILL FacilitatorSLLT1Amanda
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Old Hammondtown School (4-6)02_September9/26/20249:30-10:30 SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaZoomHILL FacilitatorSLLT1Jenn
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Sippican School (K-6)02_September9/26/20241:45-2:45SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaIn personHILL FacilitatorSLLT1Amanda
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Sippican School (K-6)02_September9/26/2024full dayDirect CoachingSmall Group Coaching, Cycle 1, Group 1ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Amanda
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Old Hammondtown School (4-6)02_September10/2/2024full dayDirect CoachingSmall Group Coaching, Cycle 1ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Amanda
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District02_SeptemberPDSOR Module 6: Role of Automaticity Training MaterialsHILL Online - ExpertiseAsynchronous K-2 Teachers3
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District02_Septemberprincipal choice in SeptPDSOR Module 6: Role of Automaticity Training MaterialsHILL Online - ExpertiseAsynchronous 3-6 Teachers3
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District03_October9/30/24TestingProgress Monitoring Week - DIBELSData Meeting Decisions Report, Assessment System, Assessment Framework4
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District03_October10/9/20249:30-10:30 District Admin Mtgs.Monitor Literacy Plan/Activity TimelineDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaZoomHILL FacilitatorAdmin Team1 - 5
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District03_October10/14/24TestingProgress Monitoring Week- DIBELSData Meeting Decisions Report, Assessment System, Assessment Framework4
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District03_October10/28/24Testing
Progress Monitoring Week-DIBELS, Diagnostic
Data Meeting Decisions Report, Assessment System, Assessment Framework4
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District03_October9/30/24Data Meeting Follow-upNew Groups Begin (Post BOY)4
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Sippican School (K-6)03_October10/3/2024full dayDirect CoachingSmall Group Coaching, Cycle 1, Group 2ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Amanda
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Rochester Memorial School (K-6)03_October10/7/2024full dayDirect CoachingSmall Group Coaching, Cycle 1, Group 2ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Amanda
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Center School (K-3)03_October10/16/2024full dayDirect CoachingSmall Group Coaching, Cycle 1ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Amanda
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Rochester Memorial School (K-6)03_October10/21/2024full dayDirect CoachingSmall Group Coaching, Cycle 2, Group 1ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Amanda
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District03_October10/23/20243:30-5:00DLLTReview District Wide DataDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaZoomHILL FacilitatorDLLT1
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Rochester Memorial School (K-6)03_October10/23/2024full dayDirect CoachingSmall Group Coaching, Cycle 2, Group 2ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Amanda
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Old Hammondtown School (4-6)03_October10/28/20249:30-10:30 SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaHILL FacilitatorSLLT1Jenn
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Rochester Memorial School (K-6)03_October10/30/20241:45-2:45SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaHILL FacilitatorSLLT1Jenn
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Sippican School (K-6)03_October10/28/2024full dayDirect CoachingSmall Group Coaching, Cycle 2, Group 1ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Amanda
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District03_October10/30/2410:45-11:45Data Meeting Prep Meeting
Preparation meeting for Fall PM Data Meetings
Zoom (calendar invite)4
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District03_October10/30/24Data Meeting Prep TasksSend Data Meeting Memo: Fall PMLink Data Meeting Memo4
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Center School (K-3)03_October10/31/20241:45-2:45SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaHILL FacilitatorSLLT1Jenn
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Sippican School (K-6)03_October10/31/20241:45-2:45SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaHILL FacilitatorSLLT1Amanda
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Old Hammondtown School (4-6)03_October11/4/2024full dayDirect CoachingSmall Group Coaching, Cycle 2ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Stephanie canceled & rescheduled
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Old Hammondtown School (4-6)03_October11/6/2024full dayDirect CoachingSmall Group Coaching, Cycle 2ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Amanda (rescheduled from 11/4)
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District03_Octoberprincipal choice in OctPDSOR Module 7: Text ReadingTraining MaterialsHILL Online - ExpertiseAsynchronous K-2 Teachers3
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District04_November10/30/20249:30-10:30 District Admin Mtgs.Monitor Literacy Plan/Activity TimelineDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaZoomHILL FacilitatorAdmin Team1 - 5
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District04_November11/4/202412:00-1:00District Admin Mtgs.Fall PM data meeting prep
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District04_November11/5/248:30-10:30Data Meeting
Fall Progress Monitoring Data Meetings-K&1
Link Data Meeting Memo with Schedule and Zoom linksZoom & In-personAmanda Rathbun2
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District04_November11/5/2412:30-2:30Data Meeting
Fall Progress Monitoring Data Meetings-2&3
Link Data Meeting Memo with Schedule and Zoom linksZoom & In-personBritt Landis2
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District04_November11/5/248:30-10:30Data Meeting
Fall Progress Monitoring Data Meetings-4-6
Link Data Meeting Memo with Schedule and Zoom linksZoom & In-personBritt Landis2
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District04_November11/19/24Testing
Progress Monitoring Week-DIBELS -optional
Data Meeting Decisions Report, Assessment System, Assessment Framework4
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District04_November11/5/2024PDSOR Module 8: Growing VocabularyTraining MaterialsHILL Online - ExpertiseAsynchronous K-2 Teachers3
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District04_November11/12Data Meeting Follow-upNew Groups Begin (Post Fall PM)4
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Sippican School (K-6)04_November11/14/2024full dayDirect CoachingSmall Group Coaching, Cycle 2, Group 2ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Amanda
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District04_November11/20/20243:30-5:00DLLTReview current DLP
Review Implementation Data		District Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaZoomHILL FacilitatorDLLT1
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Center School (K-3)04_November11/22/20241:45-2:45SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaHILL FacilitatorSLLT1Jenn
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Old Hammondtown School (4-6)04_November11/26/20249:30-10:30 SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaHILL FacilitatorSLLT1Jenn
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Rochester Memorial School (K-6)04_November11/25/20251:45-2:45SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaHILL FacilitatorSLLT1Jenn
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District04_Novemberprincipal choice in OctPDSOR Module 7: Text ReadingTraining MaterialsHILL Online - ExpertiseAsynchronous 3-6 Teachers3
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Sippican School (K-6)04_November11/25/20241:45-2:45SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaHILL FacilitatorSLLT1Amanda
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District05_December12/3/24Testing
Progress Monitoring Week-DIBELS -optional
Data Meeting Decisions Report, Assessment System, Assessment Framework4
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District05_December12/4/20249:30-10:30 District Admin Mtgs.Monitor Literacy Plan/Activity TimelineDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaZoomHILL FacilitatorAdmin Team1 - 5
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District05_December12/17/24Testing
Progress Monitoring Week-DIBELS -optional
Data Meeting Decisions Report, Assessment System, Assessment Framework4
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District05_December12/4/202410:45-11:45SLLT MeetingSLLT Planning MeetingDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaHILL Facilitator?1
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District05_December12/18/20243:30-5:00DLLTDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaZoomHILL FacilitatorDLLT1
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District05_December12/16/20241:00-2:00District Admin Mtgs.Monitor Literacy Plan/Activity TimelineDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaZoomHILL FacilitatorShari 1 - 5Jenn
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Old Hammondtown School (4-6)05_December1/9/20259:30-10:30SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting Agendahttps://us02web.zoom.us/j/81550954764?pwd=hTb7XQtnLybLmNXCmgLadIbbnDuTsQ.1&from=addonHILL FacilitatorSLLT1Amanda
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Rochester Memorial School (K-6)05_December1/9/20251:45-2:45SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting Agendahttps://us02web.zoom.us/j/85006427228?pwd=vd5l6GrgReGmJI5X7mV1UdMF2ubGoN.1&from=addonHILL FacilitatorSLLT1Amanda
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Sippican School (K-6)05_December1/6/20259:00-10:00SLLT MeetingReview District Literacy PlanJenn
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Center School (K-3)05_December1/8/20251:45-2:45SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaHILL FacilitatorSLLT1Jenn
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District05_Decemberprincipal choice in DecPDSOR Module 9: Building ComprehensionTraining MaterialsHILL Online - ExpertiseAsynchronous K-2 Teachers3
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Sippican School (K-6)05_December1/27/20251:45-2:45SLLT MeetingReview District Literacy PlanDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaData Meeting DesigneeSLLT1
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District05_DecemberBreak/CalendarWinter Vacation Start1 - 5
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Sippican School (K-6)05_December12/11/2024full dayDirect CoachingSmall Group Coaching, Cycle 3ScheduleIn-PersonHILL FacilitatorK-6 Teachers2Amanda
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District06_January11/5/2024PDSOR Module 8: Growing VocabularyTraining MaterialsHILL Online - ExpertiseAsynchronous 3-6 Teachers3
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District06_January1/2/25TestingRefresher DIBELS TrainingResource Guide for Collecting Reliable and Valid Data.docx4
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District06_January01/02/25TestingSend out testing memo - MOYTesting Memo
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District06_January01/07/25TestingMOY Benchmark Testing StartData Meeting Decisions Report, Assessment System, Assessment Framework4
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District06_January1/8/20259:30-10:30 District Admin Mtgs.Monitor Literacy Plan/Activity TimelineDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaZoomHILL FacilitatorAdmin Team1 - 5
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District06_January1/21/25Testing
MOY Benchmark Testing- Diagnostic Due Date
Data Meeting Decisions Report, Assessment System, Assessment Framework4
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District06_January1/21/25Testing
MOY Benchmark Testing - Screener Due Date
Data Meeting Decisions Report, Assessment System, Assessment Framework4
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District06_January1/22/25TestingContinuum Upload Date (MOY)4
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District06_January1/22/259:30-10:30Data Meeting Prep Meeting
Preparation meeting for MOY Data Meetings
AgendaZoom (calendar invite)4
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District06_January1/8/202510:45-11:45SLLT MeetingSLLT Planning MeetingDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaHILL Facilitator?1
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District06_January1/29/251:00-3:00Data MeetingMOY Data Meetings -K&1Link Data Meeting Memo with Schedule and Zoom linksZoom & In-personHILL Facilitator2Kara Atilho
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District06_January1/29/251:00-3:00Data MeetingMOY Data Meetings -2&3Link Data Meeting Memo with Schedule and Zoom linksZoom & In-personHILL Facilitator2Keegan Manchester
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District06_January1/22/20253:30-5:00DLLTReview current DLPDistrict Literacy Plan, Activity Timeline, Communication Plan, Meeting AgendaZoomHILL FacilitatorDLLT1Amanda not avail.