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Salem, Marion and Polk CoC Scorecard Baseline
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NAEH June 2016 5/18/17
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FY16 HUD CoC Program ConApp Scoring Criteria Notes on why Marion-Polk underachieves
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Highlight indicates 2016 HUD priority questionMar-PoROCC
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AppMaxOR-504
OR-505
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1 Coordination & Engagement Criteria4327Coordination & Engagement in Marion-Polk
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a. solicits and considers opinions of those w/ knowledge/interest in ending HLness in area. Invites all, incl. DV & RHY providers, and accepts proposals from new orgs.1B-1, 1a,b,c 1B-2 1B-353MWVCAA only invites Region 7 grantees.
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b. coordinates w/ all Con Plan jurisds, other providers, incl HOPWA, TANF, RHY, Head Start. Assists ESG recipients to evaluate/improve performance.1C-1 1C-2, 2a, 2b42There is some local cooperation at the field staff level, but little to no program coordination
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c. addresses needs of DVVs and families and offers safe hsg/services thru CoC, ESG, DOJ, HHS.1C-333
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d. PHA has HL preferences/new admits are HL shown by PHA plan/letter.1C-432WVHA does not have HL preferences.
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e. coordinates with discharge planning1D-220No coordination
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f. CE system covers entire area, is easily accessible, well advertised, includes standardized assessment, and directs person to housing and services that meet their needs. Identifies types of participating orgs.1E-1 1E-231Area providers do not coordinate assessments or entry, and CE Workgroup has had only one mtg
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g. At least 75% project apps submitted are low barrier and prioritize rapid placement and stabilization in permanent housing. Clearly demonstrates in con & project apps 75% of projects are low barrier.4B-1 4B-2121112FY 2017 projects claim to be low barrier, etc.
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h. Affirmatively furthers fair housing and conducts outreach. Demonstrates 100% coverage by outreach to unsheltered hh, marketed to and accessible by those least likely to access it.4B331Some outreach conducted, some of it's coordinated. Some programs have fair housing issues.
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i. Has implemented specific strategies to prevent criminalization of HLness1C-622
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j. Has increased RRH, if needed, or can demonstrate have sufficient.4B-4404Have not increased, do not have sufficient
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k. Projects supplement funds with resources from mainstream programs. Systematic updates on available mainstream resources, collaborate to enroll hh in OHP, 75% of projects assist w/ access to avail benefits. Helps projects obtain other public and private funding.4A1 4A-2 4A-3 4A-422
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2. Project Ranking, Review, and Capacity2925Ranking, Review and Capacity in Marion-Polk
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a. (1) Objective written criteria used to review, rank, select projects attached1F-1 10100
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a. (2) RnR considers past performance data.1F-244
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a. (3) RnR considers severity of program participants' needs.1F-2a440
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b. demonstrated ability to reallocate low performing projects; shows providers actively encouraged to apply for new projects through reallocation or have reallocated at least 20% of ARD in the past 3 fiscal years.1F-540Will not be able to demonstrate in first year.
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c. uses a publically announced ranking process, publishes policies and procedures and dated meeting minutes re competition, posts all parts of ConApp and Priority Listing online and notifies community members of posting 2 days before the submission deadline.1F-3 1F-433
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d. monitors project performance, incl utilization rates, housing stability, participant eligibility, length of time homeless, destination upon program exit, increasing participant income, and connecting participants to benefits.1G-144
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3. HMIS185HMIS in Marion-Polk
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a. formal agreement w/ HMIS lead and governance charter addressing HMIS-required policies and procedures attached.2A-122
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b. has/follows an HMIS P&P manual, agreements with HMIS Lead and contributing orgs.2A-2 2A-333
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c. 2016 HIC data was submitted on time.2C-110Will not be able to demonstrate in first year.
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d. HMIS bed coverage of at least 86% for all program types (except DV). If coverage rate below 64%, partial credit for identifying steps to increase.2C-2400Without UGM, less than half the beds are covered. Efforts to persuade UGM to participate in ServicePoint are ongoing
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e.reported number of null/missing values during last 10 days of Jan 2016; <10% null/missing/refused/ unknown.2D-1 2D-4 2D-540Will not be able to demonstrate in first year.
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f. able to generate HUD-required reports; 2 pts if all tables accepted/used in last AHAR.2D-2 2D-340Will not be able to demonstrate in first year.
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4. PITC94PITC in Marion-Polk
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a. conducted PITC and reported data in HDX; conducting a sheltered and unsheltered count in 2016 or 2015 and submitted data on time.2E-2 2E-3 2H-2 2H-333
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b. sheltered PITC methodology was accurate, included subpop info, data quality good, changes in methodology described.2F-12F-2 2G-120Local PITC methodology and data quality very poor.
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c. unsheltered PITC was thorough, accurate, and data quality good.2I-1 2J-120Local PITC methodology and data quality very poor.
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d. PITC identified youth and had specific outreach activities.2I-421Local PITC methodology and data quality very poor.
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5. System Performance4115System Performance in Marion-Polk
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a. (1) sheltered hh decreased in 2016 and 2015 PITC. (2)3A-1a702Local PITC methodology and data quality very poor.
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a. (2) unsheltered hh decreased in 2016 PITC. (5)0Local PITC methodology and data quality very poor.
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b. has identified risk factors and strategies in place to prevent HLness.3A-220MWVCAA has not asked the local CoC Grantees to attempt this.
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c. has reported and reduced the length of time hh were HL and described how tracked in projects, what will be done to continue to reduce time, and planning process.3A-3732Unclear which projects earned the 3 points. MWVCAA has not reported data like this.
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d. 80% of exits from TH and RRH are to PH, and 80% of clients in PSH remain at least 12 months3A-4a 3A-4b705This data is not being tracked.
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e. Has reported # hh that returned to Hlness after exiting to PH, and how it will be reduced. Must use HMIS or comparable database to measure returns.3A-5401This data is not being tracked.
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f. projects are increasing access to employment and benefits; include strategies, assistance given to projects, and increases in access.3A-6 3A-6a42Unclear which projects earned the 3 points. MWVCAA has not reported data like this.
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g. HDX report of SPMs attached.3A-8101010
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6. Performance and Strategic Planning6046Peformance and System Planning in Marion-Polk
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a(1). written standards reflect HUD's per prioritization notice3B-1-3a33
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a(2) has increased PSH beds dedicated to chronically HL hh from 2015; at least 85% of 2016 application dedicated to chronically HL hh. (0 if dedicated beds decreased).3B-1-210100
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a(3) lower PITC of chronic HL hh and chronic unsheltered hh.3B-1-120Local PITC methodology and data quality very poor.
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b(1). prioritizes hh w/ children by need.3B-2-133
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b(2). plan to RRH families w/in 30 days of becoming HL3B-2-233
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b(3). increase in RRH units for families in 2015 HIC.3B-2-3550
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b(4). families not separated when they enter shelter or housing.3B-2-420Almost all area shelters separate families.
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b(5). lower PITC families.3B-2-520Local PITC methodology and data quality very poor.
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c(1). strategies to address needs of RHY and to address trafficking/exploitation.3B-2-6 3B-2-6a55
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c(2). increase in RHY coming to program from streets.3B-2-855
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c(3). proposed plan to increase funding for RHY.3B-2-933
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c(4). collaborated with edu authorities/school districts to identify HL hh and has policies requiring CoC/ESG grantees to to ensure all their children enrolled in early childhood programs or in school.3B-2-1111
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c(5). has participated w/ edu reps in each other&rsquo;s mtgs in past year and collaborates w/ HL liaisons.3B-2-10 3B-2-10a11
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d(1). lower PITC veterans3B-3-1802Local PITC methodology and data quality very poor.
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d(2). 75% reduction in total vets and unsheltered HL veterans.3B-3-344
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d(3). identifies, assesses, and refers eligible HL vets to HUD-VASH and SSVF.3B-3-233
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Total Score200122117
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