SSMU Clubs Sample Annual Budget
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SSMU Clubs Sample Annual Budget
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Notes/Tips
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- Include revenues, NOT profits.
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- Do not include the SSMU funding that you're applying for.
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- All revenues and expenses from the event/initiative you're applying for should be included here, but you can use less detail.
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- You may choose to use this as a template for your budget, but make sure to tailor it to your event (add and remove line entries as needed, erase and re-write the notes and numbers, etc.).
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- If you use this as a template, the columns I-L are hidden and they contain fields for actual expenses and revenues, you can use these for your Second Instalment Report (to unhide select both columns H and M, right click, press unhide).
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Highlighting Common Mistakes
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Opening/closing balance explanation
Include both of these and justify them if they are large or if they vary (if you want your closing balance to be much higher than your opening balance explain why).
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Include the event/initiative you're applying for
All of the associated expenses and revenues should be included, but you can consolidate similar line items here.
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Participant contributions
If members are contributing, include the expense and revenue (if they're paying for their own hotel rooms include that expense and that revenue, so we can see what their contirbution is)
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Sample Annual Budget (for a Club with one annual conference, monthly general meetings, fundraising, and a trip)
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General CategorySpecific ExpenseProjected RevenuesProjected ExpensesNotes
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Bank BalancesOpening balance780We try to maintain an opening balance of $500 to cover start of year expenses
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Target closing balance500
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FundraisingSamosa sale 115090Base numbers on quotes for samosas and past experience
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Samosa sale 215090
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Coat check at Gerts200
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Membership fees220$10 each, 22 members
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Operating ExpensesOffice supplies20Pens, pencils, tape
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Printing and postage20For donation letters and sponsorship materials
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Clothing sale550550A $25 sweater per member, paid for by members
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General MeetingsRoom bookings80$10 a week, 8 weeks, in Burnside
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Food120$15 worth of timbits and coffee each meeting, 8 meeting
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Equpment rental80$10 a week to rent a projector
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Conference (as shown in sample event specific budget)Ticket sales1,300.00100 pre-ordered tickets @ $10 each, 20 at the door tickets @15 each
Based on sales from similar event last year
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Food/drink sales300
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Sponsorship1,100.00
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Departmental contribution500
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Food/drinks1,000.00
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Venue1,300.00Room at Carleton hotel, 2 nights, security, and decorations
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Key note speaker430Speaker's fee, hotel, food allowance, honorarium
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Judge's honorariums120
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Misc230Lanyards, posters, markers, etc.
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Entertainment600DJ, comedian
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Toronto TripMegabus tickets320$40 round trip, 8 people, quotes attached
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Hotel4004002 rooms, 2 nights, paid by particiapnts
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Conference fees80$10 each, 8 people
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Totals5,650.006,090.00
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Total Revenues5,650.00
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Total Expenses6,090.00
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Surplus(deficit)-440
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Revised 2019-08-01
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