SSMU Clubs Sample Annual Budget

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1	SSMU Clubs Sample Annual Budget
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3	Notes/Tips
4	- Include revenues, NOT profits.
5	- Do not include the SSMU funding that you're applying for.
6	- All revenues and expenses from the event/initiative you're applying for should be included here, but you can use less detail.
7	- You may choose to use this as a template for your budget, but make sure to tailor it to your event (add and remove line entries as needed, erase and re-write the notes and numbers, etc.).
8	- If you use this as a template, the columns I-L are hidden and they contain fields for actual expenses and revenues, you can use these for your Second Instalment Report (to unhide select both columns H and M, right click, press unhide).
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10	Highlighting Common Mistakes
11	Opening/closing balance explanation		Include both of these and justify them if they are large or if they vary (if you want your closing balance to be much higher than your opening balance explain why).
12	Include the event/initiative you're applying for		All of the associated expenses and revenues should be included, but you can consolidate similar line items here.
13	Participant contributions		If members are contributing, include the expense and revenue (if they're paying for their own hotel rooms include that expense and that revenue, so we can see what their contirbution is)
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16	Sample Annual Budget (for a Club with one annual conference, monthly general meetings, fundraising, and a trip)
17	General Category	Specific Expense		Projected Revenues	Projected Expenses	Notes
18	Bank Balances	Opening balance		780		We try to maintain an opening balance of $500 to cover start of year expenses
19		Target closing balance			500
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21	Fundraising	Samosa sale 1		150	90	Base numbers on quotes for samosas and past experience
22		Samosa sale 2		150	90
23		Coat check at Gerts		200
24		Membership fees		220		$10 each, 22 members
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28	Operating Expenses	Office supplies			20	Pens, pencils, tape
29		Printing and postage			20	For donation letters and sponsorship materials
30		Clothing sale		550	550	A $25 sweater per member, paid for by members
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32	General Meetings	Room bookings			80	$10 a week, 8 weeks, in Burnside
33		Food			120	$15 worth of timbits and coffee each meeting, 8 meeting
34		Equpment rental			80	$10 a week to rent a projector
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37	Conference (as shown in sample event specific budget)	Ticket sales		1,300.00		100 pre-ordered tickets @ $10 each, 20 at the door tickets @15 each Based on sales from similar event last year
38		Food/drink sales		300
39		Sponsorship		1,100.00
40		Departmental contribution		500
41		Food/drinks			1,000.00
42		Venue			1,300.00	Room at Carleton hotel, 2 nights, security, and decorations
43		Key note speaker			430	Speaker's fee, hotel, food allowance, honorarium
44		Judge's honorariums			120
45		Misc			230	Lanyards, posters, markers, etc.
46		Entertainment			600	DJ, comedian
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48	Toronto Trip	Megabus tickets			320	$40 round trip, 8 people, quotes attached
49		Hotel		400	400	2 rooms, 2 nights, paid by particiapnts
50		Conference fees			80	$10 each, 8 people
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52		Totals		5,650.00	6,090.00
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54		Total Revenues		5,650.00
55		Total Expenses		6,090.00
56		Surplus(deficit)		-440
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59	Revised 2019-08-01
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