ABCDEFGHIJKLMNOPQRSTUVWXYZ
1
2
Create professional Gantt charts in GanttPRO in a few clicks
3
4
Workshop Planning Checklist8/9/2026
5
Color
WBS Number
Task name / TitleAssigned to
Planned start date
Planned end date
Deadline
Progress (%)
Duration (hours)
Estimated hours
Time log (minutes)
StatusPriority
Task description
Cost
Actual cost
6
18 Weeks Before Program8/10/20268/23/202611800000
7
1.1Open registration8/10/20268/14/202602400OpenMedium00
8
1.2Make sure the information on registration form is consistent8/11/20268/15/202602400OpenMedium00
9
1.3Initiate arrangements with caterer8/14/20268/16/202602400OpenMedium00
10
1.4Design a PDF flyer8/14/20268/16/202602400OpenMedium00
11
1.5Verify driving directions to be included in PR8/14/20268/16/202602400OpenMedium00
12
1.6Send PR information to PR Coordinator8/16/20268/22/20260400000
13
1.6.1release times8/16/20268/20/202602400OpenMedium00
14
1.6.2
suggested text, including PDF flyer link
8/17/20268/21/202602400OpenMedium00
15
1.6.3
Update social media with workshop details.
8/18/20268/22/202602400OpenMedium00
16
1.7Confirm arrangements with presenter(s)8/20/20268/22/20261002400DoneMedium00
17
1.8Request presenter photo and bio for PR8/20/20268/23/202603200OpenMedium00
18
26 Weeks Before Program8/24/20269/3/20260560000
19
2.1Promote weekly via PR Coordinator on relevant listservs and social media8/24/20268/28/202602400OpenMedium00
20
2.2Request giveaways, folders, emergency kit8/27/20268/29/202602400OpenMedium00
21
2.3Photocopy all registration checks8/28/20268/30/202602400OpenMedium00
22
2.4Keep copies of all receipts, bills, and contracts.8/29/20268/31/202602400OpenMedium00
23
2.5Make sure committee registers8/30/20269/3/202602400OpenMedium00
24
34 Weeks Before Program9/4/20269/13/20260640000
25
3.1Confirm arrangements with venue9/4/20269/10/20260400000
26
3.1.1technology9/4/20269/6/202602400OpenMedium00
27
3.1.2parking hours9/5/20269/7/202602400OpenMedium00
28
3.1.3etc.9/6/20269/10/202602400OpenMedium00
29
3.2Continue promotion, monitor registration.9/7/20269/11/202602400OpenMedium00
30
3.3Develop evaluations9/10/20269/13/202603200OpenMedium00
31
42 Weeks Before Program9/17/20269/25/20260560000
32
4.1Continue promotion, monitor registration9/17/20269/19/202602400OpenMedium00
33
4.2Confirm committee assignments9/18/20269/20/202602400OpenMedium00
34
4.3Prepare print agenda, evaluation form, receipts, and other handouts.9/19/20269/21/202602400OpenMedium00
35
4.4Purchase thank you gifts9/20/20269/24/202602400OpenMedium00
36
4.5Make sure attendees have good directions9/21/20269/25/202602400OpenMedium00
37
51 Week Before Program9/26/202610/2/20260400000
38
5.1Give final count to caterer9/26/20269/27/202601600OpenMedium00
39
5.2Finalize details with presenter(s)9/27/20269/28/202601600OpenMedium00
40
5.3Purchase water, breakfast, and snack items9/28/202610/1/202601600OpenMedium00
41
5.4Print nametags, signage, and list of names of registered attendees10/1/202610/2/202601600OpenMedium00
42
5.5Assemble folders or information packets10/1/202610/2/20260160000
43
5.5.1agenda10/1/202610/2/202601600OpenMedium00
44
5.5.2evaluation form10/1/202610/2/202601600OpenMedium00
45
5.5.3Wi-Fi password10/1/202610/2/202601600OpenMedium00
46
5.5.4other handouts10/1/202610/2/202601600OpenMedium00
47
5.6Print list of attendees for registration table checklist10/1/202610/2/202601600OpenMedium00
48
6Day of Program10/3/202610/3/2026080000
49
6.1Double-check technology and Wi-Fi10/3/202610/3/20260800OpenMedium00
50
6.2Set up signage10/3/202610/3/20260800OpenMedium00
51
6.3Set up registration table, folders, and giveaway table10/3/202610/3/20260800OpenMedium00
52
6.4Make sure coffee service and morning catering is set up10/3/202610/3/20260800OpenMedium00
53
6.5Check off attendees10/3/202610/3/20260800OpenMedium00
54
6.6Introduce program, any housekeeping items, and introduce speaker10/3/202610/3/20260800OpenMedium00
55
6.7Photograph throughout day for newsletter10/3/202610/3/20260800OpenMedium00
56
6.8Encourage return of evaluations10/3/202610/3/20260800OpenMedium00
57
6.9Distribute giveaways and any door prizes10/3/202610/3/20260800OpenMedium00
58
6.10Distribute thank you gifts or checks to presenter(s)10/3/202610/3/20260800OpenMedium00
59
7After Program10/4/202610/5/2026080000
60
7.1Complete final Activity Budget Proposal and Expense Report10/4/202610/4/20260800OpenMedium00
61
7.2Pay any outstanding expenses.10/4/202610/4/20260800OpenMedium00
62
7.3Collect and analyze evaluations. Share with planning committee10/4/202610/5/20260800OpenMedium00
63
7.4Send copy of evaluation to presenter(s)10/4/202610/4/20260800OpenMedium00
64
7.5Send thank you note presenter(s)10/4/202610/4/20260800OpenMedium00
65
7.6Include a summary of workshop10/4/202610/4/20260800OpenMedium00
66
7.7Follow up on any potential new members10/4/202610/4/20260800OpenMedium00
67
7.8Request PowerPoint slides or documents from presenter(s)10/4/202610/4/20260800OpenMedium00
68
7.9If you used electronic evaluations, re-send link to participants and give a deadline.10/4/202610/4/20260800OpenMedium00
69
70
 This document has been created with the help of https://ganttpro.com online service
71
 You are free to use the document for your purposes with no limitations. To edit it, please, create a copy or use https://ganttpro.com
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100