Assessment Administration COMP 2017-18
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BCD
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Purpose and Work Streams 2017-18
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Office of Assessment Administration
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Purpose
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PurposeRole
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To ensure that assessment administration occurs in a secure, valid and reliable manner so that families, teachers and school leaders can use data with confidence.Department Manager
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Tim Peterson
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Data Point Person
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Tim Peterson
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Major Work Streams
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TitleDescriptionLead
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Pre-administration for all assessmentsWork includes purchase of assessment instrument and score files, communication with schools regarding windows and test administration timing, student demographic info prepared (labels, IEPs, etc), and proctor PD/training, OAA initially manages the printing of secure student test tickets for each building, secure delivery of test/technology preparation & set-up. Focus Q1: PALS, MAP, CogAT, AAPPL Q2: ACCESS, MAP, AAPPL Q3: ACT, WorkKeys, iReady, Wisconsin Forward Exam, Aspire, Q4: MAP, AAPPL, PALS, AP. Yearlong: WIDA Screener, AIMSwebTim Peterson
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During administration for all assessmentsWork includes communication of expectations with schools regarding scheduling, proper security monitoring and proctor support, test administration as well as troubleshooting and student roster updating. Focus Q1: PALS, MAP, CogAT, AAPPL Q2: ACCESS, MAP, AAPPL Q3: ACT, WorkKeys, iReady, Wisconsin Forward Exam, Aspire, Q4: MAP, AAPPL, PALS, AP. Yearlong: WIDA Screener, AIMSwebTim Peterson
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Post-administration for all assessmentsWork includes communication with schools regarding closing test window, shipping tests securely, return of material to vendor, distribution of results, collecting staff feedback for improvement, ensuring data is provided for RPEO. Focus Q1: PALS, MAP, CogAT Q2: ACCESS, MAP, AAPPL Q3: ACT, WorkKeys, iReady, Wisconsin Forward Exam, Aspire, Q4: MAP, AAPPL, PALS, AP. Yearlong: WIDA Screener, AIMSwebTim Peterson
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Pre-assessment: student acccommodation preparationDirector and Office of Assessment Administration(OAA) team meet regularly with Student Services (SS) and Office of Multilingual and Global Education (OMGE) --> OAA team with SS and OMGE identifies potential student accommodations for each assessment, including definitions of critical termonolgy (i.e. "struggling reader") -->Support and accommodation information shared with appropriate school staff --> Assessment Technician uploads student ID label information as appropriate --> Assessment Technician develops and distributes rosters for school assessment staff as appropriateSarah Wollner
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Assessment implementation via technology:Director determines test administration mode --> Director and Assessment Technician work with Technical Services staff to identify needs --> Director and Assessment Technician, with Tech Services, develop process for ensuring technology preparedness to include "disaster preparedness" and contingency planning-->Director and Assessment Technician, with Tech Services, troubleshoot technology issues during administrationTim Peterson
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Communication with stakeholders:Director and Assessment Technician create annual assessment calendar for all stakeholders --> Director communicates with Senior Leadership Team and Principals via appropriate channels--> OAA Team holds regular meetings (face-to-face and via webinar) with School Assessment Coordinators to support assessment implementation --> Director posts information to web site --> Director and Assessment and Technician keep web site currentTim Peterson
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Mailing results homeLetters to families written by Director --> sent to translation by Director -->Assessment Technician coordinates with printing services --> OAA Team schedules mailing/staffing --> documents compiled and mailed by temps, under the direction of the Assessment TechnicianSarah Wollner
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Maintain district staff access to secure dataDirector receives request for access to secure data --> Director provides access (to DPI site) or Assessment Technician provides access (other sites) --> staff access vendor reportsTim Peterson
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Assessment documentation useful for familiesDirector works with Family and Community Engagement dept. to review all documents related to district-wide exams --> Director works with OMGE to ensure web material is translated into appropriate language(s) -->Director meets with school staff and community groups to improve communication regarding assessments.Tim Peterson
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Resource managementOAA collects, distributes, archives, and keeps current multiple resources in support of assessments. Ongoing responsiveness to stakeholder questions, concerns, etc.with answers based on resources/research.Tim Peterson
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