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Food & Drink Budget CalculatorIf you'd like a fully editable copy of this Planner, you can purchase it here for $49.95 today (regularly $99.95). Created by: Dani Fontanesi | San Diego | Lifestyle (@life_by_dani_)
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INSTRUCTIONS: Only edit the cells in pink! The cells in grey will automatically calculate.
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Total Food CostTotal Food and Drink Cost
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Food OptionsCost Per PersonTotal Food CostNumber of GuestsFood CostCocktailsBeersNon-AlcoholicTotal Cost
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Food Option 1Steak & Lobster$200$20,000100Food Option 1$20,000$5,000$5,100$950$31,050
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Food Option 2Chicken & Fish$100$10,000100Food Option 2$10,000$5,000$5,100$950$21,050
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Food Option 3Buffet$75$7,500100Food Option 3$7,500$5,000$5,100$950$18,550
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Food Option 4Buffet option 2$50$5,000100Food Option 4$5,000$5,000$5,100$950$16,050
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Note:
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Wine OptionsUse this calculator to estimate your food and beverage costs. You'll have to guestimate how much of each drink choice your various guests will have. For instance, at my wedding, we hosted a beer and wine only bar (and guests could purchase cocktails if they wished). I estimated that each female would drink about 3 glasses of wine, and each male would drink 1-2 glasses of wine (so an average of 1.5 each), and about 2-4 beers (so an average of 3 beers each). That ended up being pretty accurate. Remember that people tend to drink much more at weddings than they do normally, so estimate on the high side!
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Wine OptionPrice Per BottleEstimated Glasses per GuestCost Per PersonTotal Wine CostNumber of Guests
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Wine Option 1Fancy Cabernet802$40$4,000100
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Wine Option 2Fancy Pinot702$35$3,500100
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Wine Option 3Fancy Chard603$45$4,500100
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Wine Option 4Fancy Sauv502$25$2,500100
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Total Wine Cost$14,500
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Cocktail Options
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Cocktail OptionPrice Per CocktailEstimated Cocktails per GuestCost Per PersonTotal Cocktail CostNumber of Guests
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Cocktail Option 1Fancy Cocktail 1$201$20$2,000100
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Cocktail Option 2Fancy Cocktail 2 $201$20$2,000100
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Cocktail Option 3Standard Cocktail$150.5$8$750100
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Cocktail Option 4Well Cocktail$100.25$3$250100
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Total Cocktail Cost$5,000
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Beer Options
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Beer OptionPrice Per BeerEstimated Beers per GuestCost Per PersonTotal Beer CostNumber of Guests
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Beer Option 1Fancy Beer 1$101$10$1,000100
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Beer Option 2Fancy Beer 2 $111$11$1,100100
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Beer Option 3Standard Beer 1$82$16$1,600100
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Beer Option 4Standard Beer 2$72$14$1,400100
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Total Beer Cost$5,100
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Non-Alcoholic Drinks
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Drink OptionPrice Per DrinkEstimated Drinks per GuestCost Per PersonTotal CostNumber of Guests
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NA Option 1Sparkling Water$51$5$500100
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NA Option 2Soda$21$2$200100
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NA Option 3Mocktail$100.25$3$250100
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NA Option 4Other$20$0$0100
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Total Cost$950
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