The Best Project Management Apps — Zapier
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Zapier's Project Management App Cheat Sheet
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Discover the best project management apps, no matter what features you need—then continue reading on the Zapier Blog to learn more about each app, see it in action, and find automations to simplify project management.
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Filter and sort the apps to find the perfect project management tool for your needs on Google Sheets ->
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NameDesigned to:Free for:Pricing from:
Centralized Dashboard
TasksMilestonesGantt Charts
Kanban Boards
Scrum SprintsCalendar
Messages
Live Chat
Status Updates
Time TrackingInvoicingPaymentsTemplates
Documentation, Notes, and/or Wiki
ForumReportsGuest AccessAppsSelf-hosted
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Task Lists
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AsanaManage team to-dos with updates and progress graphs to keep everything on track.15 users$9.99/mo./user✓, via Search FiltersiOS, Android
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DapulseVisualize each task's progress with labels that show the results of each task's workflow.$29/mo. for 5 users via Google CalendariOS, Android
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InsightlyFocus on contacts and projects together in one app.2 users$15/mo./useriOS, Android
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ToodledoOutline everything your team needs to do in task lists with custom fields.∞ private tasks$14.99/yr./user✓, via saved search and habits by sharing a listiOS, Android
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Allthings
Write down tasks in simple lists, add extra data with custom fields, then turn those fields into kanban lists.
∞ users, 5 projects$3.99/mo./user via Stacks via Stack by Week
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Gantt Charts
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WrikeManage team and personal tasks together in a list, spreadsheet, or Gantt chart view.5 users$49/mo. for 5 users✓, with EnterpriseiOS, Android
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PagicoWork on personal and team tasks in a professional project management tool.$50/useriOS, Android, Windows, Mac, Ubuntu
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Microsoft ProjectOutline and plan projects with familiar Microsoft Office tools.$33/mo./user via Skype for business via Sharepoint dashboardsWindows
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SandglazPlan scrum sprints in kanban-style lists for a simple way to prioritize tasks and plan the week's work.$5/mo./user
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Aha!Turn ideas into broad goals, detailed schedules, and individual releases for effective projects.$59/mo./user for feature ideas
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Runrun.itKnow when your projects will actually ship with automatically calculated delivery dates.$10/mo./user as reportiOS, Android with Enterprise Plan
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ProjectplaceManage due dates and processes together in a Gantt chart and kanban mix.1 project, 5 users$69/mo. for 10 users, 3 projects
with Enterprise
with Enterprise✓, with EnterpriseiOS, Android
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Kanban
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TrelloCreate easy to use kanban boards with just the features you want.∞ projects$8.33/mo./user for pro featuresiOS, Android, Windows
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MeisterTaskBrainstorm projects in a mind map, then turn them into kanban projects that automate work.∞ projects$9/mo./user for pro features via iCal feed✓, with Pro planiOS, Android, Windows, Mac
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BlossomBuild clear kanban boards with analytics and email reports to quickly analyze your work.$19/mo. for 5 users✓, via Google Docs
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Kanban ToolNest kanban columns to create detailed workflows for your projects.2 users, 2 boards$5/mo./user✓, via Google DocsiOS, Android
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LeanKitCustimize kanban boards to fit your team's workflow, and collapse the columns you're not using.3 users, 2 boards$12./mo./user with Advanced planiOS, Android with Enterprise Plan
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KanbaneryList estimated effort needed and blockers on tasks for a realistic way to plan your work.2 users$22/mo. for 5 usersiOS
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KanbanFlowGet work done directly on kanban cards with checklists, timers, and more.∞ users and projects$5/mo./user
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BreezeManage tasks and track time in simple, clean kanban boards.$25/mo. for 5 users via add-on via add-oniOS, Android
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MatterhornPlan what your team will work on today and this week—and quickly reschedule tasks.$9/mo./user✓, via email
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LavagnaCreate flexible kanban boards that run on your own servers.∞ self-hosted via iCal feed
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Scrum
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Pivotal TrackerView the most important parts of all projects in one customizable dashboard with everything in lists.3 users, 2 private projects$15/mo. for 5 users and 5 projects via Workspaces via import in Public boardsiOS, Android with Enterprise Plan
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JIRASpeed up software projects with customizable scrum workflows and plugins for extra features.$10/mo. for 10 users via custom fields via plugin via HipChat✓, via ConfluenceiOS, Android
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TaigaCustome a scrum and agile project management workflow on your own servers.1 project; ∞ self-hosted$19/mo. for 5 projectsvia plugin✓, via spreadsheets
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TargetprocessVisualize projects in kanban, scrum, timelines, portfolios and more for a better overview of each project.1000 entries$10/mo./user via timeline manuallyiOS, Android with Enterprise Plan
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LiquidPlanner
Organize tasks in detailed hierarchy and get best and worst case completion estimates to plan effectively.
$29/mo./uservia Virtual MembersiOS, Android
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AxosoftPlan releases with scrum sprints, then organize indivdual task workflows with kanban in the same app.
$10/mo. for ∞ users and 100 active tasks
with Premium Plan with Axosoft Installed
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Communication
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BasecampOnly focus on work, at work, with notifications that only come in during work hours.1 project$29/mo. via Check-ins via ClientsideiOS, Android, Windows, Mac
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RedboothCollaborate on projects with live chat, voice, and video calls alongside kanban projects.$5/mo./user and with video via invite only projectsiOS, Android✓ with Private Cloud Plan
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FlowCombine team chat, projects, and personal tasks in one simple interface.$19/mo. for 3 usersiOS, Android, Mac
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AzendooKeep up with everything in projects with a built-in social network, progress charts, and live chat.$7.50/mo./user via Evernote or Google DocsiOS, Android
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Clients
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AvazaQuickly turn quotes into tasks, expenses, time sheets, and finished projects.1 user, 5 projects$9.95/mo. for 1 useriOS, Android
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PaymoManage multiple client projects together easily, and switch betwen them in seconds.$4.95/mo./user via add-on via add-oniOS, Android
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PancakeFocus on client projects in a self-hosted project tool.$149 one-time fee self-hosted in Client Area
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ThriveGet client work done quickly with a beautiful typography-focused project management app.$9/mo./user
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TriggerTurn client emails into to-dos, then plan all of their projects and share details with them automatically.$8/mo./user via Xero
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MavenlinkMake sure you complete client projects on time with critical path planning and Gantt charts.Basic task features$19/mo. for 5 users via Google Calendar
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Easy ProjectsInform clients with a dedicated dashboard—and get important tasks completed with dependencies.$15.75/mo./useriOS, Android
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Teamwork ProjectsStay on track for shipping the next big thing with milestone-focused projects.2 projects$12/mo. for 5 projectsas report via add-oniOS, Android
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MagneticTrack everything about client projects and manage them along with accounting and CRM in one app.$25/mo./useriOS, Android
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Project BubbleStart client projects quickly with templates and task dependencies to reschedule tasks together.$19/mo. for 10 projectsiOS, Android
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Zoho ProjectsManage client projects of every shape and style inside one app.1 project$25/mo. for 10 projectswith presetsiOS, Android without sync
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Active CollabVisualize client projects the way that works best, then track time and invoice from one app.$25/mo. for 5 usersiOS, Android
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FreedcampManage projects for free then pay for CRM, issue tracking, and other add-ons as needed.∞ users and projects
$2.49/mo. for extra storage and features
manually via add-on via add-oniOS
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Customizable
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SmartsheetUse smart spreadsheets to manage projects, plans, and other data in one place.$10/mo./useriOS, Android
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PodioBuild apps for everything you need, and connect them all with an internal social network.5 users$9/mo./useriOS, Android
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RedmineCreate the self-hosted project management tool you want with hundreds of plugins and themes.∞ self-hosted via versions
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OdooGet apps for everything your team needs for projects and more, and run them on your own servers.∞ self-hosted$25/mo./user via add-on via add-on via add-on via add-on via add-on via add-on via Customer PortaliOS, Android
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Zapier's Project Management App Cheat Sheet — Integrate these apps and automate your workflows.Zapier
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