Administrative Committee Workplan 2017-18

	B	C	D	E	F	G	H	I	J	K
1										2018
2	The Administrative Committee Work Plan
3	Task	Priority	Status	Activities	Outcome	Start Date	Due Date	% Complete	Done/Overdue?	Notes
4	Operations Management - Establish an organizational structure for Bike Edmonton Operations	Normal	In Progress	• Identify organizational structure options • Select preferred model • Coordinate with Human Resources Committee regarding position descriptions	Operational structure model presented to Board for discussion/approval	1/1/2018	1/12/2018	10%	In Progress	Will take notes during the Staff meeting on April 6, and use that information as a primary input for our direction.
5	Rebranding - Provide oversight and direction for rebranding are met	High	Not Started	• Identify a process to review and provide direction to rebranding • Bring rebranding decisions to the board	Approvals documented in Board meeting Minutes	1/1/2018	1/12/2018	100%	In Progress	Jonathan has been in discussions with the agency on the name change project. Chris has been testing initial outputs to see the results from the repsonses, and this has yeilded great results. Chris will be meeting with the agency to discuss how they arrived at the stylized B icon
6	Events and Programs - Provide a strategy for designing program and events that support the operational goals and objectives	High	In Progress	• Coordinate with program staff and stakeholders/members in the development of a strategy. Identify programs in need of review.	Program/events strategy presented to board for discussion/approval	1/1/2018	1/12/2018	10%	In Progress	Helen is taking the lead on this project:She has had a productive meetings with Coreen and the staff about programming, and is setting a plan - with the staffs input - to pursue for this year. She is also meeting with Molly ahead of the Board Meeting. Jonathan has had discussions with Molly about a community based membership, and will be performing more research on this option which will be presented at our following board member meetings.
7	Margins and Fee Reviews - Develop new pricing strategy at shops with the help of the staff	Normal	Not Started	• Meet with the staff of both shops and discuss what adjusted margins are suitable • Develop an action plan to introduce these margins (include posters on how the we are running a deficit…) • Include posters on why we increased prices	New prices and sales targets will be implemented at both shops	1/1/2018	1/12/2018	100%	Completed	Pricing stratgy inputs were provided by staff, and were discussed at administratove committee meeting. A recommended pricing strategy will be provided to the board for approval
8	Grant Applications and seeking donations- Review of grant applications, and submissions and ensuring criteria are successfully met. Building and executing a plan to collect corporate and personal donations	Low	Deferred	• Work with staff to develop grant applications for a certain number of grants Bike Edmonton would apply to • Review our current process to collect donations, and ways to improve it	Grant Applications successfully completed, and new processes to seek personal and corporate donations has been developed and implemented	1/1/2018	1/12/2018	0%	Deferred	This project is in the good hands of Molly. We believe any management of this project may be detremintenal as it does not require much oversigt. We will consult with Molly on this matter also in April
9	April Bike Sale	Normal	In Progress	• Find ways to increase bikes available for sale •Discuss pricing strategy with staff • Review possibility of having volunteers or a bike builder available for event	April Bike Sale well prepared for and completed successfully	1/1/2018	1/5/2018	100%	Completed	Jonathan is taking the lead on this project. - Transportation of the bikes out of the garage is being arranged to offsite locations. - The goal is to have 100 bikes avaiable for sale
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