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 NAME OF DOCUMENTISSUESRECOMMENDATION/RESOLUTIONSAGENCIES RESPONSIBLE FOR IMPLEMENTATION OF RECOMMENDATIONS & RESOLUTIONSSTATUS OF IMPLEMENTATIONREMARKS
(WHY, WHAT AND HOW ABOUT IMPLEMENTATION OF RECOMMENDATION AND RESOLUTIONS		ANALYSIS & CONCLUSION OF THE DOCUMENTS
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1Compliance and Development Review Reports.1. There is a gap between the vision, objectives and principles proposed in the Structure Plan and the plot level Local Area Plans which are implemented on the ground. Without proper process of amendment to the plan, these changes would eventually have implications on the realization of the plan on the ground.

2. There is change in precincts and provisions of the Development Control Regulations such as increase in no. of floors, change in use of basement as habitable space which happens over the course of implementing the plan. Such changes without following due technical analysis may result in exceeding the provisions of the plan such as density, carrying capacity and use compatibility subsequently impacting the infrastructural provisions of water supply, sewerage, waste and traffic.

3. A general poor maintenance of infrastructures such as deteriorating conditions of roads, footpaths, streetlights is observed. This results in poor standard of living environment and image of the city or town.

4. The parking requirements as proposed in the DCRs are not fulfilled for individual buildings. Cars of the building tenants are then parked along road side or on undesignated spaces adding to the traffic congestion and inefficiency of traffic movements.

5. After the main structures are developed, several extensions on the structures come up over time with Inadequate standards of safety and aesthetics (traditional architecture). With several such extensions, the overall image of the neighborhood and the city at large is affected.

6. Inadequate traditional architectural features and different building colors are observed in most of the buildings constructed with modern materials. If left unchecked, such trends risk losing the traditional architecture and aesthetics and set precedence for future developments.

7. There are also cases of structures encroaching into state land, buffers, setback area and constructions along the highway falling under the RoW.		1. To rectify and regularize the deviations as per the relevant rules and regulations.

2. Increase awareness on rules, regulations, guidelines and relevant circulars pertaining to human settlement to the Local Government and relevant officials for monitoring.

3. Strictly enforce the prevailing rules, regulations and guidelines during the implementation of the plan and monitoring of development activities.

4. To improve and enforce due process of preparation, review, amendment and implementation of the plans and improve coordination among relevant agencies and stakeholders during the process.

5. The findings of the report are also submitted to the Royal Audit Authority for their perusal in order to fix accountability and initiate action plans as per the recommendations of the report.		- Department of Human Settlement, MoWHS.
- Local Governments (Dzongkhag and Thromdes)
- Royal Audit Authority.		i. Awareness Programs on plans, rules and regulations and guidelines pertaining to human settlement. The Department has provided the awareness programs to 20 Dzongkhags as well as agencies such as the BPC, financial institutions, private sector architects and engineers, student of College and Science and Technology and relevant agencies in the 11th FYP.

ii. Refresher course on plans, rules and regulations and guidelines pertaining to human settlement. The Department conducts the refresher course every year to Municipal Engineers, Architects, Urban Planners and Building Inspectors working in the Local Governments.

iii. The Department follows up on the recommendations of the review and actions taken with the concerned Dzongkhag Administration through several correspondences and workshops.

iv. Some of the findings and recommendations are also captured through the Annual/Biannual reporting of Thromde activities, review of development proposals and technical backstopping to Local Governments as and when pertinent issues come up.		1. The recommendations and findings of the reports are not rigorously followed up and implemented. Therefore, accountability and responsibility going forward is not fixed.

2. The current system of reporting does not cover timely monitoring of all areas in the country and hence areas where the review is not carried out may be left to deviations.		1.There is lack of seriousness and capacity of the interpretation plans while detailing down on the lower level plans. 2. Changes made to the approved spatial plans without following due process of technical analysis and consultations. 3. Lack of compliance to the approved plans and regulations. 4. Capcity Building is ineefective despite providing training on a regular basis. 5. Issues are not reported timely due to which interventions are late or ineffective (Capacity, Coordination, Compliance, Poor follow up on the Recommendation, Accountability)
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2Thromde Coordination Meeting. (1st to 6th TCM)The discussions during the meeting is focussed on presentation of pertinent issues specific to each of the Thromdes as well as sharing of best practices and successes in the Thromdes. The issues both cross cutting across all Thromdes and different sectors are deliberated and resolutions are proposed through the meeting for which relevant agencies are identified to take action on them. Some of the issues with regard to Monitoring and Evaluation of human settlement are as follows;

1. The framework for settlement planning procedure and NCCHS was raised if it was legally binding since it has major implications on the land use and the affected land owners after plans are approved. The Thromdes also raised if minor changes on the structure plan could be approved from the Ministry level instead of having to put up to the NCHS. Some Thromdes raised the issue of poor public participation during the preparation of development plans.

2. The Thromdes raised that specialzied acitivities need technical support from MoWHS and it should be done on time. The delayed support leads to delay in completion of the project. Similarly, due to lack of resources at the Thromdes, several development activities are hindered since the MoWHS is unable to provide constant technical support throughout the country.

3. The issue of land and structures being affected by planning interventions was raised. It was observed that through planning several plots are being categorized under restricted development zones such as buffers and environment sensitive areas and the affected owners are sharing their grievances of not being able to develop on their land. Consequently, such public pressure hinders the implementation of the plan.

4. Specific issues with regard to implementation of the DCR during construction such as traditional architecture, building use, basement and jamthog, lift provisions and infrastructural development such as parking and roads are also discussed. It was observed that there are deviations from proposed DCR at the building level which affects the overall objectives of the plan.

5. The role of Thromde Tshogde especially with regard to taking decisions of technical matters was raised as an issue which leads to several changes from the approved plan.

6. It was pointed out that rules differ from Thromde to Thromde such as different uses for basement in different Thromdes. This leads to confusion as well as the public setting example of precedents in other Thromdes.		The resolutions of the TCM are directed towards noting to relevant agencies to coordinate and review the issues holistically and resolve them within a set time frame. Some of the pertinent resolutions related to human settlement planning and development are;

1. The Structure Plans and Development Control Regulations being the policy document, there was need for clear process for preparing them and making amendments. As per the decision, the Department of Human Settlement prepared the Settlement Planning process. It was also exhibited in the Engineering Conference 2014. The changes in the approval plan and corresponding development control regulations are also to be approved by the Ministry. Therefore, Thromdes are directed to seek as decided during the meeting.

2. The importance of public participation during the preparation of human settlement plans are to be disseminated through panel discussions in BBS, social media and concerned Tshogpas.

3. The areas/plots affected by planning interventions through provisions of buffer areas and restricted development zones are to be compiled by Thromdes and submitted to the Ministry for further review in coordination with relevant agencies such as the NLCS and BPC.

4. The need for a Spatial Planning Act and Standards was clarified and disseminated through the discussions and it was agreed that the act and standards would set a legal basis and an institutional framework for the planners during the preparation and implementation of human settlement plans.

5. Decisions on technical matters should be based on thorough review of issues involving the technical ersonnel of the Thromdes. The Thromde Tshogdes are asked not to take decisions on technical matter without technical support.

6. The Thromdes to use the first three sections of the DCR (pertaining to administrative procedures and definitions) without altering to maintain use of uniform terminologies and applications in all Thromdes.		- Thromde Administration.
- Department of Human Settlement, MoWHS.
- National Land Commission.
- Bhutan Power Corporation.
- Department of Engineering Services, MoWHS.		The resolutions are undertaken by relevant agencies for implementation and subsequently clubbed with relevant activities of the agencies work plans.- There is no rigorous follow up on the resolutions and hence they are left without conclusive results on the ground. Therefore, the issues are repetitive for consecutive years of the meeting or is left without a effective impact.

- The issues and resolutions discussed are specific to individual Thromdes and does not provide platform for broader issues pertaining to coordination among the Thromdes.

- The decisions taken are cross cutting through several agencies and requires comprehensive review of issues with their consultation. Hence, the timeframe and agencies for the the resolutions may not be practical for implementation.		1. Legality of Procedure for Settlment Planning and NCCHS 2. Need for timely technical support from MOWHS and lack of it 3. Land uses especially not acceptable to Public cause delay in the finalization and implementation of projects 4. Thromde Tshogde taking decisions on technical matters and changing the approved plans.
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3Biannual reporting of Thromde Activities (1st to 6th)1. The issue of inadequate resources in terms of technical capacity of the staffs and budgetary constraints were noted. These inadequacy leads to delay or improper development of projects.

2. Mismatch of the plan and ground realities in terms of topography, existing structures and site situations were raised. This hinders the implementation of the plan as proposed.

3. Public pressure for addtional provisions such as floors, extensions and grievances of the private plots falling under restricted zones as per the plan were constantly received by the Thromdes. This deters the proper implementation of the plan and eventually leads to changes in the provisions of the approved plan over time.

4. Awareness of the human settlement plans and related rules and regulations as well as principles and proposals of the plans among the stakeholders including staffs of the Local Government and the public at large is poor. Therefore, the implementation of the plan is not well received especially since it has implications on the land belonging to the private owners.

5. Most of the reporting is on update of infrastructural development works being carried out in the Local Governments and issues during the implementation of plans, rules and regulations.		1. The reports are shared with the relevant Departments within the Ministry and reviewed for feedbacks and comments to the LGs.

2. Most of the recommendations are specific to individual issues being reported and aimed towards aligning the activities reported to the national policies and bringing more clarity and coordination among agencies.		- Local Governments.
- Ministry of Works and Human Settlement.		1. The findings and observations of the report are noted and shared to relevant agencies within the Ministry and Department.1. While the reporting system comprehensively covers all aspects of developmental activities in the LGs, there is difficulty in monitoring all of them since it is cross cutting different sectors. Therefore, it does not become effective for providing proper recommendations.

2. The reporting system is not continually linked with past reports and hence it does not give a picture of the progression of activities in the LGs.

3. The reports received and recommendations provided are not followed up rigorously for effective application on the ground.		1. Inadequacy in the technical capacity of staff at the local government to implement the plans..

2. The plans do not related to the ground realities such as topography and existing structures which has been the cause of hindrance in the implementation of plan.

3. Public grievance for development permission more than permissible. Private plots falling in restrictive zones area serious problem.

4. Poor awareness of the human settlement plans, principles and related rules and regulations. .
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5Compliance and Development Review of Planning Systems in Thromdes1. Introductory public consultation for proposed plan (landpooling plan) is not practiced for all plans. Therefore, the public accountability is not clear since information is not adequately shared. Similary, during public consultation of the plans at concept and final stages, the overall public turn out is very poor in almost all cases. This results in issues being raised during the actual implementation of the plan.

2. Issues with regard to mismatch of plan and site conditions were noted since adequate physical verification of site conditions with respect to the plan is not carried out. Such lapses have led to complete revision of a plan in some areas as the initial failed to implement due to practical issues on site.

3. Financing/cost estimates of the plan proposals are not prepared as requried by the Landpooling rules and regulations. Without proper investment plan, the implementation does not go as proposed and on time.

4. During the planning period, moratoriums on development is issued. However, some plans take longer time which extends the moratorium period beyond the permissible limit as per the Landpooling rules and regulations.

5. It was discussed that due to lack of technical capacity, the Thromdes are unable to prepare plans in house. Therefore, the planning process should also outline requirement of tehcnical personnel at various stages.		1. Modality of issuing moratoriums and time frame to be determined based on the area.

2. Exhaustive preliminary and feasibility studies which should consider public engagement and surveys as well as adequate physical verification of topographical survey information.

3. Financing/Investment plans should be a part of the plan preparation process. It should also take into account coordination with budgeting and planning of works.

4. Public consultation and methodology of presentation to facilitate and engage the general public has to be explored.

5. As suggested, by the Thromdes, the planning procedure guideline should also specify technical personnel requirements at different stages of the process.

6. Monitoring and evaluation of the plans should be taken into the process from the initial stage of plan preparation. This should ensure that due processes are followed and that the objectives of the plan are being implemented on the ground.		- Department of Human Settlement, MoWHS.
- Thromdes.		1. The findings of the report are shared with the LGs and Department as well as the RAA during their audit activities.1. There is inconsistency in carrying out consultation: Land pooling plan not made known clearly to the public. Moreover poor turn up of landoweners during consultation and finaiization of plans due to which there is poor participation and lack of acceptance during implementation.
2. Mismatch between the plans and site conditions: showing inadequacy in physical verification of site. This has often been the reason for revision of the entire plan.
3. No investment plan as required by the Landpooling rules and regulations. Therefore no timeline for implementation of plans..

4. Imposition of moratorium on development works and plan preparation taking time more than the rules allow.

5. The planning procedure should highlight on the need for technical capacity at each step to enable LGs prepare accordingly.
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