A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z | |
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1 | datetime | sender_name | content | |||||||||||||||||||||||
2 | 7/12/22 15:48 | Melissa Phelps | Melissa named the group Cultural Ex Soc inc Board. | |||||||||||||||||||||||
3 | 7/12/22 15:48 | Melissa Phelps | Hello Everyone, our paperwork is now with the Bank | |||||||||||||||||||||||
4 | 7/12/22 15:48 | Melissa Phelps | We will have an account shortly and I can�t be happier. | |||||||||||||||||||||||
5 | 7/12/22 15:51 | Melissa Phelps | I will be adding everyone to the paperwork and filing when I get home. Thank you all so much for being a part of this new chapter of Ohayocon | |||||||||||||||||||||||
6 | 7/12/22 16:36 | Melissa Phelps | The board will oversee these committees: Executive,Audit,internal relations, external relations and Communications. Those staff members who already perform these functions are automatically placed on those committees. | |||||||||||||||||||||||
7 | 7/12/22 16:36 | Melissa Phelps | Our Chairman is Emily DeJesus | |||||||||||||||||||||||
8 | 7/12/22 16:37 | Melissa Phelps | President: Melissa Phelps | |||||||||||||||||||||||
9 | 7/12/22 16:37 | Melissa Phelps | Treasurer: Molly Phelps | |||||||||||||||||||||||
10 | 7/12/22 16:37 | Melissa Phelps | She is also currently Acting Secretary | |||||||||||||||||||||||
11 | 7/12/22 16:37 | Melissa Phelps | internal Communications: @Sophia Legrand | |||||||||||||||||||||||
12 | 7/12/22 16:38 | Melissa Phelps | external Communications: @Abby Berding | |||||||||||||||||||||||
13 | 7/12/22 16:39 | Melissa Phelps | Executive Committee: Emily,Melissa and Cody | |||||||||||||||||||||||
14 | 7/12/22 16:39 | Melissa Phelps | Emily overseas this committee | |||||||||||||||||||||||
15 | 7/12/22 16:40 | Melissa Phelps | Audit will be all of us | |||||||||||||||||||||||
16 | 7/12/22 16:40 | Melissa Phelps | External Communications: @Abby Berding will oversee it r outreach | |||||||||||||||||||||||
17 | 7/12/22 16:41 | Melissa Phelps | internal Communications: @Sophia Legrand will handle this position | |||||||||||||||||||||||
18 | 7/12/22 16:42 | Melissa Phelps | Those internal and external committees will need scope and members assigned | |||||||||||||||||||||||
19 | 7/12/22 16:43 | Melissa Phelps | I just didn�t feel like we could move until we had the legalities figured out | |||||||||||||||||||||||
20 | 7/12/22 16:43 | Melissa Phelps | Thank you all for being patient | |||||||||||||||||||||||
21 | 7/12/22 16:49 | Sophia Legrand | Very good | |||||||||||||||||||||||
22 | 7/12/22 16:50 | Emily K. DeJesus | Cool | |||||||||||||||||||||||
23 | 7/12/22 16:50 | Melissa Phelps | Our paperwork it with PNC bank, and they were able to pull off all our paperwork from the web. I have copies of everything and molly will be keeping them | |||||||||||||||||||||||
24 | 7/12/22 18:45 | Melissa Phelps | Who else would like to sit on the Executive Commitee? | |||||||||||||||||||||||
25 | 7/12/22 18:45 | Melissa Phelps | I�ll add you to the committee | |||||||||||||||||||||||
26 | 7/12/22 18:45 | Melissa Phelps | Group chat. | |||||||||||||||||||||||
27 | 7/12/22 18:46 | Melissa Phelps | Just fyi this is all a stop gap until we implement BaseCamp | |||||||||||||||||||||||
28 | 7/13/22 16:09 | Melissa Phelps | There are 2 addendum for the bylaws I would like to place for consideration: 1 that we hold elections every year with half of the board being voted on so we are never starting from zero | |||||||||||||||||||||||
29 | 7/13/22 16:09 | Melissa Phelps | We will also need to remove Katie and Al Nachman from the board officially | |||||||||||||||||||||||
30 | 7/13/22 16:10 | Melissa Phelps | And also to clarify that we will not be voting on vendors that we are related to | |||||||||||||||||||||||
31 | 7/13/22 16:11 | Abby Berding | I also think we need to get a Secretary so that 1 person is not responsible for more than one role. | |||||||||||||||||||||||
32 | 7/13/22 16:12 | Abby Berding | Also make sure that there isn't certification that the secretary. I know with government boards there is a a class you have to take to be able to officially document. Not sure if there are requires of non profits too but we should check. | |||||||||||||||||||||||
33 | 7/13/22 16:26 | Melissa Phelps | I�ll look into it | |||||||||||||||||||||||
34 | 7/13/22 16:34 | Melissa Phelps | Here is good info on Secretary and their duties. https://boardable.com/blog/board-secretary/#qualifications | |||||||||||||||||||||||
35 | 7/13/22 16:36 | Melissa Phelps | I would consider us a small org and as such there are no requirements for being a secretary. However, this does look like a heavy PM role and I would like the person doing this job to take a pm class. Which we cover | |||||||||||||||||||||||
36 | 7/13/22 16:36 | Melissa Phelps | We will cover | |||||||||||||||||||||||
37 | 7/13/22 16:36 | Melissa Phelps | But it also looks like it�s something you can�t have a lot going on already� and intensive | |||||||||||||||||||||||
38 | 7/13/22 16:37 | Melissa Phelps | Is this something we can split amongst us. If you are running a committee, part of another one, and programming | |||||||||||||||||||||||
39 | 7/13/22 16:38 | Melissa Phelps | Sophia in marketing, and the committee commitments it�s gonna be a lot | |||||||||||||||||||||||
40 | 7/13/22 18:11 | Sophia Legrand | My idea is to transition out of an operational role during CY24. | |||||||||||||||||||||||
41 | 7/13/22 18:12 | Sophia Legrand | Hopefully I will be able to telecommute to most things, though I am fine with driving as long as it is reasonable. | |||||||||||||||||||||||
42 | 7/13/22 18:31 | Melissa Phelps | We can do lots of things each of us but I am concerned with overloading, also it may not be a big deal for 23 but in 24 we will need to go full out | |||||||||||||||||||||||
43 | 7/13/22 18:45 | Melissa Phelps | So just as Abby said, one person one job plus committees | |||||||||||||||||||||||
44 | 7/13/22 18:48 | Melissa Phelps | Go team | |||||||||||||||||||||||
45 | 7/14/22 9:39 | Melissa Phelps | Also, I�m going to just mention it. Please do not share information in that folder with anyone outside the board | |||||||||||||||||||||||
46 | 7/14/22 9:46 | Melissa Phelps | Do so is a breach of etiquette and we should discuss what can be said outside this room and what can. Sophia had an amazing response yesterday. For my part I just want everyone to know things are moving | |||||||||||||||||||||||
47 | 7/14/22 9:47 | Emily K. DeJesus | So I shouldn't call ANN and tell them everything? | |||||||||||||||||||||||
48 | 7/14/22 9:47 | Emily K. DeJesus | Interesting... | |||||||||||||||||||||||
49 | 7/14/22 9:47 | Emily K. DeJesus | Lol | |||||||||||||||||||||||
50 | 7/14/22 9:47 | Melissa Phelps | Ahahah� | |||||||||||||||||||||||
51 | 7/14/22 9:47 | Emily K. DeJesus | ||||||||||||||||||||||||
52 | 7/14/22 9:47 | Emily K. DeJesus | I won't tell... | |||||||||||||||||||||||
53 | 7/14/22 9:48 | Melissa Phelps | Also, we do need to get on the same page regarding what we stand for, how to best fulfill our articles of incorporation and protect the non profit | |||||||||||||||||||||||
54 | 7/14/22 9:50 | Melissa Phelps | If we got our (3) status revoked during the first year it would be so many adjectives. But I tell you now. If that happens I�m taking my toys and going home. I�ll revert it back to an Llc and run it as the new designation charitable llc | |||||||||||||||||||||||
55 | 7/14/22 9:51 | Emily K. DeJesus | 64% needs to be cultural. Gotcha | |||||||||||||||||||||||
56 | 7/14/22 9:51 | Melissa Phelps | Nothing would change, but this has been so much blood sweat and tears if we can�t get it together we will just go to a less rigorous method | |||||||||||||||||||||||
57 | 7/14/22 9:51 | Melissa Phelps | Cultural is so loose too | |||||||||||||||||||||||
58 | 7/14/22 9:52 | Melissa Phelps | We can tie anything into an educational teaching moment | |||||||||||||||||||||||
59 | 7/14/22 9:54 | Melissa Phelps | If we can�t find a way to live within the new rules we will just make it so we have diff rules to play by | |||||||||||||||||||||||
60 | 7/14/22 9:54 | Emily K. DeJesus | You know Darius Washington from AWA | |||||||||||||||||||||||
61 | 7/14/22 9:54 | Melissa Phelps | Yeah | |||||||||||||||||||||||
62 | 7/14/22 9:55 | Melissa Phelps | Is he ok? | |||||||||||||||||||||||
63 | 7/14/22 9:55 | Emily K. DeJesus | He has a plethora of panels | |||||||||||||||||||||||
64 | 7/14/22 9:55 | Emily K. DeJesus | Culturally speaking. | |||||||||||||||||||||||
65 | 7/14/22 9:55 | Emily K. DeJesus | Japan and the black experience. Black characters in anime. | |||||||||||||||||||||||
66 | 7/14/22 9:55 | Melissa Phelps | Noice. | |||||||||||||||||||||||
67 | 7/14/22 9:55 | Emily K. DeJesus | Just to name a few. | |||||||||||||||||||||||
68 | 7/14/22 9:56 | Melissa Phelps | Abby, as external committee lead err whatever that is, should you contact theJapanese consulate or does it matter who | |||||||||||||||||||||||
69 | 7/14/22 9:57 | Emily K. DeJesus | Darius's panel are so good. He was at expo this year. They invited him. I would never do expo again myself. But more power to him | |||||||||||||||||||||||
70 | 7/14/22 9:57 | Emily K. DeJesus | I am just throwing ideas. | |||||||||||||||||||||||
71 | 7/14/22 9:57 | Emily K. DeJesus | I have guest in mind already | |||||||||||||||||||||||
72 | 7/14/22 9:57 | Emily K. DeJesus | For this new 501c3 | |||||||||||||||||||||||
73 | 7/14/22 9:57 | Melissa Phelps | The more things we have that are � educational the less pressure on the rest of the stuff we love | |||||||||||||||||||||||
74 | 7/14/22 9:58 | Melissa Phelps | I am trying to find out if it�s based on number of hours, events, footage | |||||||||||||||||||||||
75 | 7/14/22 9:58 | Melissa Phelps | Because the dealers room looms large | |||||||||||||||||||||||
76 | 7/14/22 9:59 | Melissa Phelps | Oh we could put the tiki matsuri in there!!! | |||||||||||||||||||||||
77 | 7/14/22 9:59 | Melissa Phelps | Yuki | |||||||||||||||||||||||
78 | 7/14/22 9:59 | Melissa Phelps | Also, the Red Cross will go in there | |||||||||||||||||||||||
79 | 7/14/22 10:00 | Melissa Phelps | It�s just looking through our show in a new lense� a scary well regulated lense | |||||||||||||||||||||||
80 | 7/14/22 10:01 | Melissa Phelps | Also, I have had ppl bring proposals to me, and as we now have a board I am bringing them to the board. | |||||||||||||||||||||||
81 | 7/14/22 10:01 | Sophia Legrand | I'm sort of curious at whether there is or was ever an opportunity to do this as a 501c7. Would that have made this less stressful for you? | |||||||||||||||||||||||
82 | 7/14/22 10:02 | Melissa Phelps | We were once offered the 501c5 | |||||||||||||||||||||||
83 | 7/14/22 10:02 | Abby Berding | i think i can make an arugeement that most of our panels are culutral education | |||||||||||||||||||||||
84 | 7/14/22 10:02 | Melissa Phelps | Would that argument fly with someone not in this room? | |||||||||||||||||||||||
85 | 7/14/22 10:03 | Melissa Phelps | Because tea time with Deadpool is a no go | |||||||||||||||||||||||
86 | 7/14/22 10:03 | Abby Berding | i think i could make a compiling argument on most | |||||||||||||||||||||||
87 | 7/14/22 10:03 | Melissa Phelps | Cosplay, unless tied to Japanese culture also would not work | |||||||||||||||||||||||
88 | 7/14/22 10:03 | Abby Berding | and tea time is not coming back ever | |||||||||||||||||||||||
89 | 7/14/22 10:04 | Sophia Legrand | I agree with Abby, it should be relatively straightforward to meet the educational requirements. It's sort of choosing to swim upstream, though. | |||||||||||||||||||||||
90 | 7/14/22 10:04 | Sophia Legrand | Bless that | |||||||||||||||||||||||
91 | 7/14/22 10:04 | Abby Berding | could do it not work as they are stemmed from the japanese cultural and inspired by | |||||||||||||||||||||||
92 | 7/14/22 10:04 | Melissa Phelps | I could to, but the spin is real we can play with the boundaries later once we know how strict it this is | |||||||||||||||||||||||
93 | 7/14/22 10:04 | Melissa Phelps | No | |||||||||||||||||||||||
94 | 7/14/22 10:05 | Melissa Phelps | I don�t think it would. Let�s look at otakon and acens panels | |||||||||||||||||||||||
95 | 7/14/22 10:05 | Sophia Legrand | I know some attendees will be happy to see us focus on Japanese culture more, there is a vocal group, a vocal minority of people who have been disappointed by the shift away from anime and Japanese culture programming towards a general pop culture, middle ground | |||||||||||||||||||||||
96 | 7/14/22 10:05 | Melissa Phelps | And see what they do | |||||||||||||||||||||||
97 | 7/14/22 10:06 | Melissa Phelps | Benchmarking saves our butts | |||||||||||||||||||||||
98 | 7/14/22 10:06 | Abby Berding | honestly we only had shift this year mostly due to covid and space restrictions. | |||||||||||||||||||||||
99 | 7/14/22 10:06 | Sophia Legrand | I don't know Abby, I think over the last 10 years there has been a gradual but clear shift. | |||||||||||||||||||||||
100 | 7/14/22 10:06 | Melissa Phelps | The last time we were Japanese focused was when Matt was programming |