ABCDEFGHIJKLMNOPQRSTUVWXYZ
1
No.Type of DataWhat specific data is collected beyond what CDE requires?What need does it serve?Who provides / collect this data, and how often is it updated?
2
1Student Demographic* Enrollment History * Previous Academic Services * Student Number (local District student identifier, not SSN)State and Federal Funding, Compliance, Safety Student Services, Notifications, Academic Achievement, AssessmentParent-provide at enrollment, annual updates, and ongoing
3
2Student Attendance* Attendance Contracts * Notes * Attendance GroupingState Funding, Compliance, Student Engagement / RetentionTeacher and office staff, daily
4
3Student Health* Health Concerns * Medical Conditions * Health Office Visits * Insurance * Medicaid * Well Child Care * Developmental HistoryStudent Safety, Student Services, Health ServicesParent provided data at enrollment and updated annually (or as needed) Health Office Staff on annual occurrences
5
4Student Academic* Assignments * Schedules * Grades for Report Cards and Permanent RecordsStudent Achievement, Student RecordsTeacher, daily
6
5Student Assessments* NWEA *ACT(for transcripts and colleges)Student Achievement, Educator Effectiveness, School Performance FrameworkStudent, varied (based on state law and district policy around assessments)
7
6Student Interventions* Student Academic Gaps * Interventions * Assessments * Observations * Outcomes * Instructional and Supplemental Services provided. * NotesStudent Engagement / Retention, Compliance, State Funding, Student Achievement, Student ServicesTeachers, Administrators, Office staff, as necessary
8
7Family Demographic* Relationship * Household Member * Emergency Contacts * Declaration of ResidenceSafety, Boundary, Compliance, State and Federal Funding, CommunicationParent, at enrollment, updated annually or as needed
9
8Library Media* Library check out *Textbooks *FinesDistrict Resources Tracking / Asset ManagementLibrary staff (as necessary), District staff annually
10
9Messaging* Student, Staff and Parent communicationCommunication (Normal and Emergency)As per district policies related to Communications
11
10Transportation* Bus routes * Bus stops * Rider Tracking * GPSSafety. State funding, TransportationDistrict staff, annually, daily
12
11Financial* Charge/fee assessment * Charge/fee paymentRevenue (for school operations including meals, trips, special offerings, etc.)Office staff, parent ongoing
13
12Online Curriculum* Student Number (not SSN) * Student Name *Student DOB * Class IDTeaching and LearningTeacher (at time of sign-up in online curriculum
14
13Student Graduation Planning* Colleges of interest * Graduation Plan Portfolio * Advanced Learning PlanSystem used to help students in preparation for college/career. Allows students to put together a portfolio of their services, assessments and school history in one location.Student
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100