Region: Contest Tasks

	A	B	C	D	E	F	G
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2	Milestone	Task ID	Task	Owner	Due	Status	Links to Deliverables / Notes

3	Initiation	1.1	Create contest	Miguel (Vocal Coordinator)	10/24	Completed
4		1.2	Contract for Tabs	Miguel (Vocal Coordinator)	10/26	Completed
5		1.3	Delegate tasks and responsibilities	Miguel (Vocal Coordinator)	10/24	Completed	Region Contest Tasks Document, Roles Document
6		1.4	Complete directory	Miguel (Vocal Coordinator)	10/24	Completed	Region Directory Document
7	Facilities Planning	2.1	Organize food, drink, and coffee for judges with host	Megan (Audition Organizer)	11/11	Completed	Continental breakfast from Sam's, Sandwich lunch from HEB
8		2.2	Decide system to play cuts	Megan (Audition Organizer)	11/11	Completed	Chromebooks stopped playing, so preferably we'd have the tracks playing on a different app than Google Drive
9		2.3	Coordinate with host for facility needs	Megan (Audition Organizer)	11/11	Completed	Facilities Planning Document
10		2.4	Get a host letter with parking instructions	Megan (Audition Organizer)	11/18	Completed
11	Communication	3.1	Email when registration opens	Miguel (Vocal Coordinator)	10/24	Completed
12		3.2	Email one week before registration closes	Miguel (Vocal Coordinator)	11/11	Completed
13		3.3	Email for changes deadline	Miguel (Vocal Coordinator)	11/29	Completed
14		3.4	Email out school invoives-students check voice parts	Daniel (Tabs)	11/28	Completed	Daniel- This will be critical- an email go out to force directors to post the invoice and have students sign next to their name to verify voice part or that they are even entered at all!
15		3.5	Email three days before for reminders, prep, and host letter	Miguel (Vocal Coordinator)	11/29	Completed	Be sure to remind directors to bring their own devices
16		3.6	Email guest judges	Erin (Judge Coordinator)	11/28	Completed	Parking, location, meeting times, devices, emergency contact
17	Audition Planning	4.1	Set panels	Erin (Judge Coordinator)	11/28	Completed	Panels Document
18		4.2	Decide on cuts	Miguel (Vocal Coordinator)	11/18	Completed	Decision will be made with choir coordinators and organizers
19		4.3	Prepare cut track	Chairein (Audition Runner)	11/18	Completed
20		4.4	Release cut document and tracks	Miguel (Vocal Coordinator)	11/28	Completed
21	Execution	5.1	Print out badges	Daniel (Tabs)	12/2	Completed	Badges can no longer be printed in alpha order or school order - how to handle 3 sections of a voice part at registration?
22		5.2	Organize judge packets	Daniel (Tabs)	12/2	Completed
23		5.3	Print raw score sheets, cuts, scratch paper	Miguel (Vocal Coordinator)	12/2	Completed	We usually need more pencils and papers
24		5.4	Print call and registration sheets	Daniel (Tabs)	12/2	Completed
25		5.5	Prepare copies of cuts for judges	Miguel (Vocal Coordinator)	12/2	Completed
26		5.6	Print out wifi instructions	Megan (Audition Organizer)	12/2	Completed
27		5.7	Print list of schools with invoice totals	Daniel (Tabs)	12/2	Completed
28		5.8	Organize Region file folders	Miguel (Vocal Coordinator)	12/2	Completed
29		5.9	Set up judges in contest platform	Miguel (Vocal Coordinator)	11/28	Completed
30		5.10.	Print judge instructions	Miguel (Vocal Coordinator)	11/28	Completed	Include chromebook instructions
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