Art+Feminism APG Budget
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ItemFunding SourcePercent of total budgetPercent of requested budgetCostRateQuantityUnitsComments
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APG unless noted
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Labor
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Director10%32%48055351373hours (.66 FTE)See staffing plan for full details, including forecast for 19-20 rate and quantity increase for this position: https://meta.wikimedia.org/wiki/Art%2BFeminism_User_Group/Planning/Staffing2018#When_and_How_much
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Lead Organizer Labor8%24%3612035103252 weeks * 149 hrs/wkLead Organizer labor; See staffing plan for full details
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Regional Organizer Labor3%11%16000.2535457.1528.57 hrs / person x 16 personsWork that goes beyond general advisement and event organizing will be paid, including: Regional Ambassadors, who organize beyond a local area. See staffing plan for full details
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Web Programming Assistant1%2%30005060hoursBoth of the past two years we have ended up redirecting $1000 to pay for routine web maintenance. this line item will cover the costs of weekly event updates and Dashboard event tracking and support.
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Local Organizer Labor (NYC)1%1%10003528.57hoursEquivalent to the Regional Organizers. We have a local organizer in New York has been organizing on the ground for the past two years. This honorarium would recognize that labor.
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Insructional Designer Consultant Fees0Consultants to address the expansion and translation of instructional materials, to ensure inclusivity and ADA compliance.This is a $5000 cost we are cutting in order to fit under the 150K cap, though we intend to restore this in the future
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Communications Fellow3,000
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Community Fellow3,000
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Administration
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501c3 Legal and Filing fees0%1%2000We have been quoted prices for incorporationg and filing that range from 5000-10000.
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Accounting Services1%1%20001250 - CBI; $750 for tax preparation
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Bookkeeping200035~57hrsOur responsibility for bookkeeping - do be completed by Director, or other paid assistance
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Fiscal Sponsor overhead costs6%6%84005.6 percent of total budgetThis is the low range of fiscal sponsor overhead costs, which range from 5 to 10%. It is increased slightly from last year's 5% to reflect that it was more labor than the FS expected.
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Technology Costs
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CRM0%1%140419.56user licensesCost is $20 per user/month. For all four organizers and the two AF accounts.
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Google for Business0%0%60For Art+Feminism email account
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MailChimp0%0%6005012monthsyearly account
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Zencastr2402012months
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Square1801512
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Quickbooks4203512
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Planning Meetings
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Food at planning meetings0%0%300
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Airtravel to NYC for McKensie6006001tripsMcKensie travel to NYC twice, for MoMA and PS1 events (we have a second NYC event this year.)
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Mileage reimbursement13%0%4004001Travel for Siân to NYC. 3 trips (one for weekend work sessions, two for MoMA/PS1 events) Based on mileage costs via GSA calculator (http://m.gsa.gov/m/#!/travel/mileage)
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In Person work retreat50001trip500 per person for travel, 1250 for lodging for 1 week, 750 for food.<<< increase work retreat costs b/c of Mel
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Event Marketing
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Advertisement0%0%07001announcementThis is a $700 cost we are cutting in order to fit under the 150K cap, though we intend to restore this in the future
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Translation0Translation of our campaign outreach materials into Spanish, French. The translation of materials in Spanish has already begun. This is a $1500 cost we are cutting in order to fit under the 150K cap, though we intend to restore this in the future
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Social Media Promotion0%1%750We found social ad buys to be a very effective and targeted way of spreading awareness and catalyzing event hosting. This funding will also address our need for graphic design that will tie into our 2018-2019 plan for communications.This is a $2500 cost we are reducing in order to fit under the 150K cap, though we intend to restore this in the future
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Event Costs
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Food + Childcare (MoMA)1%2%2800A+F's share of the MoMA food costs
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Speaker-related fees/travel0%1%10006003Speakers fees and/or travel for the MoMA edit-a-thon public programThis is a $2500 cost we are reducing in order to fit under the 150K cap, though we intend to restore this in the future
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Swag0%1%10005040Custom swag for MoMA event and events through the year
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Food + Childcare (nodes)2%7%9850See our annual plan for explanation of shift to rapid grants
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Wire transfer fees1%1%8004020We need to cover our fees, and the fees of our organizers for international transfer. Even paypal has a $17 fee
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Venue CostsEach node venue68%3250001000325venuesWe make the conservative estimate that median venue costs $1000 to rent (including staffing costs) for a day. We expect several anchor venues (MoMA, LACMA, et al) to be significantly higher. For comparison Eyebeam, our 2014 venue, costs $20,000 a day to rent.
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MoMA staffingMoMA1%3000Provided by MoMA
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Additional Food (MoMA)MoMA1%3000MoMA's share of the MoMA food costs
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Total Budget480979.25
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Total Requested 149979.25
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