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Regional and Intergovernmental Planning Division
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FY23 Work Plan and Budget
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Policy/Goal and TasksActionTimeframeResponsible PartiesBudget (Ongoing)Budget (Startup, One-Time and Contingency)Total Budget
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1. CommunicationsTotal:$2,000.00
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A. Publish an E-newsletter for members (E-News) on a quarterly basisOngoing solicitation of information, articles and write-upsOngoingCommunications Officer with Division Chair, Executive Committee support
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Regular transmittal (4 times annually)Communications Officer $500.00 $500.00
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B. Update Division website to include new contentPost division-related communications and information on websiteongoingCommunications Officer $500.00 $500.00
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Post division-sponsored presentations on websiteongoingCommunications Officer, Division Chair
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C. Re-establish and maintain social media linksPost blogs and send out e-blasts on regular basisOngoingCommunications Officer, Division Chair, Executive Committee support
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D. Executive Committee communicationQuarterly conference calls of the full Executive Committee Ongoing (generally March, June, September, and December)Division Chair
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As-needed Division conference calls to discuss special programs, issues, etc.Ongoing, held during months of non-Exec Committee conference callsDivision Chair as needed
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E. Apply for DC Communication GrantDevelop communication program and submit grant applicationEarly 2024Communications Officer with Executive Committee support$1,000.00$1,000.00
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2. Education and Outreach$595.00
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A. Participate in and/or sponsor webinars on regional and intergovernmental planning Solicit webinar topics/participants from Division membership, Executive CommitteeOngoing - once/yearDivision Chair, Executive Committee members$95.00 $95.00
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B. Sponsor Regional Livable Communities foruma. Develop program and speakers for the forum
b. Prepare and distribute promotional materials
c. Secure meeting space/speakers/food/refreshments
d. Conduct the forum
Finalize venue/meeting location - Nov.
Form Planning Committee - Nov./Dec.
Planning Committee develops agenda/identifies speakers - Dec./Jan.
Finalize agenda - E-news blasts to register - Jan. - Apr.
Conduct Forum - April just prior to National Conference
1st Vice-Chair, Livable Communities Committee$500.00 $500.00
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C. Strive to submit at least one session proposal for National Planning ConferenceSolicit session proposals from Division members and Executive Committee. Discuss Division research efforts and priorities each summer in advance of the NPC call for sessionsTiming tbd each year; coordinate with Communications Officer to solicit proposals in E-blastsExecutive Committee members
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D. Conduct bi-annual survey of Division membersPrepare, distribute survey to members, and analyze results to incorporate in 2023-24 workplanEarly 2024Executive Committee member, Communications Officer
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E. Continue to provide input on legislative and policy matters with APA staffIdentify experts on specific issues relevant to the division's work and APA's legislative prioritiesAs requestedExecutive Committee members
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F. Develop next report on emerging trends in regional planningSeek out grant opportunities to support new projectExecutive Committee members
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G. Participate in APA's Diversity, Equity, and Inclusion initiativea. Work to implement APA's Change Ambassadors program b. Incoporate equity as a topic at the annual Regional Planning Forum Executive Committee members, Division Chair
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3. National Conference Activities $ -
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A. Strive for high attendance at APA National Conference Division activities (in-person and virtual)Promote Division-endorsed conference sessions, if anyMarch - AprilDivision Chair, Communications Officer
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Work with other divisions to co-sponsor a social event at the conferenceFebruary - April Division Chair
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Participate in events to promote Division membership (Divisions booth in exhibition area, etc.)At NPCRIPD volunteer
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4. Division Research Initiatives $ -
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A. Continue to publicize and distribute Division research reportsOffer webinars to spotlight Division-sponsored reports; invite other divisions to co-sponsor
OngoingDivision Chair, Communications Officer
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5. Membership $0
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A. Maintain and/or increase Division membership Implement membership plan for current membersOngoingDivision Chair, Communications Officer
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Encourage student members to maintain Division membership after graduationOngoing - include announcements in E-newsCommunications Officer
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Communicate with existing membership via various mediaOngoingCommunications Officer
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Identify and recruit new members to the Executive CommitteeOngoingExecutive Committee
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Identify and recruit prospective members including Division-only membershipsOngoingCommunications Officer
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Improve website for interactive ability on relevant issues and to link to related sitesOngoingChair, Communications Officer
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Develop agenda and program for annual business meetingFall 2024Chair, Executive Committee
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6. Leadership Meetings $ -
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A. FY23 - Attend spring and fall leadership meetingsDivision Chair or proxy attends spring and fall Divisons Council leadership meetingsAt least two meetings each yearDivision Chair or proxy
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Chair reports on outcomes to Executive Committee and membersDuring Executive Committee meetings following Divisions Council meetingsDivision Chair or proxy
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7. Bylaw Review
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A. Conduct review of current RIPD bylaws Executive Committee review and discussion at quarterly meeting

February - April 2024Executive Committee
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Vote to adopt any proposed bylaw amendments at annual meetingAnnual Buisiness Meeting as neededRIPD membership
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8. Contingency Reserve$1,000.00
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A. Maintain a minimum amount of fundsFollowing APA Division Council recommendations, maintain a minimum $1,000 contingency in Division. $1,000.00 $1,000.00
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TOTAL Budget: $ 2,000.00 $1,595 $3,595.00
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