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Instructions to make a copy
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Click File of the Google sheets (not the browser). If it is hidden, click the down arrow (v) to bring it up.
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Select "Make a copy".
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Remove "Copy of " from "Name".
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Select "Folder" to be our shared folder. Click "<" and choose "Shared with me".
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PLEASE WIPE OUT ALL SAMPLE DATA ONLY LEAVING YOUR ACTUAL DATA!
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PROFILE OR upload last year's returnDescription when neededInput data
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Principal business or professionIT Consulting
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Principal business codeClick here, and go to the end to find a best match.
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Business Name:If you have set up a company, optionalMy Company, LLC
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Business Tax ID (EIN):If you have applied an EIN, optional12-3456789
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Business Address:If business has a different address
123 Main Street, Fairfax, VA 22030
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New business started in 2025?YES / NO
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Business OwnerXiaohua Mao
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INCOME Description (when needed) Amount
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Gross receipts or sales 1099-NEC or your own records $555,555
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Discount or refund to client$1,111
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COST OF GOODS SOLD (COGS) Only applicable for retail business
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Begining inventory as of 1/1/2025$1,111
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Purchase$7,778
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Cost of labor$556
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Materials & supplies$222
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Ending inventory as of 12/31/2025$4,444
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Cost of goods sold (calculated field)$5,222
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Gross Profit (calculated field)
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PAYROLL EXPENSES OR upload payroll register Only applicable if you have a payroll
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Payroll owner wages
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Payroll employee wages
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Social Security Company
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Medicare Company
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State Unemployment
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Federal Unemployment
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Company tax expense (calculated field)
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Expense category Description (when needed) Amount Additional Input
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Accounting
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Advertising
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Bank charges
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Commission and fees
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Contractor labor If paid contractors, did you issue Form 1099-NEC? YES
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Delivery and freight
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Dues & subscription
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Employee benefit programs
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Insurance (other than health)
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Janitorial
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Laundry and cleaning
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Legal & professional fee
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Office expense
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Outside services
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Postage
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Printing
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Rent or lease - vehicle, machine
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Repairs
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Security
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Self-employed health insurance premiums paid
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Supplies
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Taxes & licenses
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Telephones
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Tools
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Travel expenses (do not include commute)
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Business meals (away from home, for clients)
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Uniform required (eg fire fighter) & cost of cleaning
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Utilities (Internet)
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Other expenses:
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Other expense 1 (describe)
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Other expense 2 (describe)
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Other expense 3 (describe)
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Auto exepenses used for business Sample
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Description of vehicle (year, make, model) 2013 Nissan Altima
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Date placed in service01/01/2021
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Total mileage used in 2025 (personal and business) $ 888.00
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Business mileage (Over 50% risks losing county tax relief) $ 111.00
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Parking fees and tolls (business portion only)$44
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Car loan interest$333
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Personal property tax$222
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Busines ratio12.50%
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Business Rate (dollar per mlie)$0.70
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Mileage deduction$77.70
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Interest expense (business portion)$42
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Taxes and licenses (business portion)$28
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Total car expenses (we will calculate based on the information provided above) Calculated value $192
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Personal property taxes (Schedule A)$194
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BUSINESS ASSET (more than $5000)Date placed in service
Amount (purchase price or cost basis)
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Description of item 1
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Description of item 2
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Description of item 3
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HOME OFFICE (simplified method)
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This allows $5 per square foot for up to 300 square feet.
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It does not affect the cost basis of your home. Please provide simply:
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Business use area (sq. ft.)
333.33