Risk Assessment Tool Template UWC Short Courses .xlsx

	A	B	C	D	E	F	G	H	I	J
1	Risk Management Matrix
7				Analysis		Risk	Proposed Control	Re-evaluation		Risk
8	Nr.	Hazard	Risk/Outcome	L	S	Risk	Proposed Control	L	S	Risk

9	A	Teaching and Learning Environment
10	A01	Inadequate Physical Infrastructure	Participants may injure themselves and require medical assistance.	3	4	12	Mitigation Steps: Ensure all infrastructure, including rooms, classrooms, dining areas, toilets, and outdoor spaces, are assessed as safe and suitable learning environments. Secure any trailing cables to prevent tripping hazards. Check for roof leaks, secure open windows, and ensure safe pathways. Require participants to wear appropriate footwear. Regular inspections are conducted throughout the course.	1	1	1
11	A02	Inadequate Team Recruitment	Recruiting an individual without the necessary skills may lead to ineffective facilitation, frustration, or uneven workload.	3	3	9	Mitigation Steps: Implement a structured recruitment process, prioritizing experienced UWC alumni. Conduct video interviews to assess skills. Favor candidates with experience in diverse youth settings. Cross-check facilitator lists with the International Office (IO) to identify any prior misconduct.	1	1	1
12	A03	Biased Content	Minority participants may feel excluded or targeted, leading to discomfort or disengagement.	4	4	16	Mitigation Steps: Adapt curriculum to reflect participant demographics. Provide facilitators with training on creating inclusive learning spaces, covering inclusive language, diverse materials, and multimedia resources. Conduct a DEI (Diversity, Equity, Inclusion) training. Request participant feedback to ensure ongoing support and inclusivity.	1	2	2
13	A04	Non-Inclusive Curriculum (Learning Needs and Disabilities)	Participants with special needs may struggle to engage or follow program content.	4	4	16	Mitigation Steps: Gather information on special needs from participants or their guardians ahead of time. Ensure the venue meets any accessibility requirements. Adapt curriculum and materials to accommodate learning needs. Train facilitators on how to create inclusive learning environments for all abilities.	1	2	2
14	A05	Facilitator Incapacitation	Sessions may be cancelled, or team members experience an uneven workload due to an absent facilitator.	3	5	15	Mitigation Steps: All facilitators receive basic training and a course handbook so they can step in for each other if needed. Alternate sessions are prepared as backups, and substitute facilitators are on standby.	1	2	2
15	A06	Lack of Motivation and Boredom	Participants may become disengaged and not follow instructions.	3	2	6	Mitigation Steps: Select facilitators with experience in engaging youth. Set clear learning outcomes and expectations from the start. Conduct regular check-ins to gauge participant engagement and adjust activities as needed.	1	1	1
16	A07	Triggering Activities	Participants may leave the activity, shut down, or show symptoms of distress.	3	5	15	Mitigation Steps: Choose facilitators with experience managing sensitive topics and provide basic training on handling distress. Session topics are reviewed in advance, and additional support is made available for potentially triggering content. Safe spaces are created for participant support as needed.	1	2	2
17	A08	Harmful Group Dynamics	Participants may experience emotional or physical harm, including bullying.	4	4	16	Mitigation Steps: Establish a code of conduct at the beginning of the course to foster a respectful environment. Encourage open communication and provide private avenues for participants to voice concerns. Train facilitators to identify and address harmful group dynamics effectively.	1	2	2
18		[Risk Description Missing]	[Potential Impact Missing]	1	1	1	Mitigation Steps: Please fill out.	1	1	1
19		[Risk Description Missing]	[Potential Impact Missing]	1	1	1	Mitigation Steps: Please fill out.	1	1	1
20		[Risk Description Missing]	[Potential Impact Missing]	1	1	1	Mitigation Steps: Please fill out.	1	1	1
21
22	SEVERITY			S
23			INSIGNIFICANT	1
24			MINOR	2
25			MODERATE	3
26			MAJOR	4
27			CATASTROPHIC	5
28
29			LIKELIHOOD	L
30			ALMOST CERTAIN	5
31			LIKELY	4
32			POSSIBLE	3
33			UNLIKELY	2
34			REMOTELY LIKELY TO HAPPEN	1
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