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1. Budget for the Action1All YearsYear 12
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CostsUnit 13# of unitsUnit value
(in EUR)
Total Cost
(in EUR)3
Unit# of unitsUnit value
(in EUR)
Total Cost
(in EUR)
3
1. Human Resources14
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1.1 Salaries (gross salaries including social security charges and other related costs, local staff)4
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1.1.1 Technical
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1.1.2 Administrative/ support staff
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1.3 Per diems for missions/travel5
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1.3.1 Abroad (staff assigned to the Action)
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1.3.2 Local (staff assigned to the Action)
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1.3.3 Seminar/conference participants
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Subtotal Human Resources0,000,00
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2. Travel6
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2.1. International travel
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2.2 Local transportation
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Subtotal Travel0,000,00
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3. Equipment and supplies7
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3.1 Purchase or rent of vehiclesPer vehiclePer vehicle
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3.2 Furniture, computer equipment
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3.3 Machines, tools…
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3.4 Spare parts/equipment for machines, tools
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3.5 Other (please specify)
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Subtotal Equipment and supplies0,000,00
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4. Local office14
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4.1 Vehicle costs
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4.2 Office rentPer month
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4.3 Consumables - office supplies
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4.4 Other services (tel/fax, electricity/heating, maintenance)
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Subtotal Local office0,000,00
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5. Other costs, services8
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5.1 Publications9
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5.2 Studies, research9
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5.3 Expenditure verification/Audit
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5.4 Evaluation costs
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5.5 Translation, interpreters
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5.6 Financial services (bank guarantee costs etc.)
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5.7 Costs of conferences/seminars9
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5.8. Visibility actions10
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Subtotal Other costs, services0,000,00
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6. Other
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6.1 External consultants
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6.2. Development and support of IT infastructure
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6.3. Financial support to third parties
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6.4 Campaigns
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Subtotal Other0,000,00
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7. Subtotal direct eligible costs of the Action (1-6)0,000,00
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8. Indirect costs (maximum 7% of 7, subtotal of direct eligible costs of the Action)0,000,00
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9. Total eligible costs of the Action, excluding reserve (7+ 8)0,000,00
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10. Provision for contingency reserve (maximum 5% of 7, subtotal of direct eligible costs of the Action) 0,000,00
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11. Total eligible costs (9+10) 0,000,00
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12. - Taxes 11
- Contributions in kind 12
0,000,00
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13. Total accepted11 costs of the Action (11+12)0,000,00
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1. The description of items must be sufficiently detailed and all items broken down into their main components. The number of units and the unit value must be specified for each item depending on the indications provided. The budget has to include costs related to the Action as a whole, regardless the part financed by the Contracting Authority.
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2. This section must be completed if the Action is to be implemented over more than one reporting period (usually 12 months).
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3. The budget may be established in euro or in the currency of the country of the Contracting Authority. Costs and unit values are rounded to the nearest euro.
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4. If staff are not working full time on the Action, the percentage should be indicated alongside the description of the item and reflected in the number of units (not the unit value).
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5. Indicate the country where the per diems are incurred.
Per diems are not considered a simplified cost option for the purposes of Union financing when the Grant Beneficiary reimburses a fixed amount to its staff according to its staff rules and asks for the reimbursement of that same amount in the action budget. That is an actual cost.
Otherwise, if the Beneficiary proposes a reimbursement on the basis of simplified costs option (for instance a "unit cost"), it must specify "UNIT COST per diem" in the "unit value" column and the applicable rates (in any case the final eligible cost may not exceed the rates published by the E.C. at the time of such mission).
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6. Costs for C02 offsetting of air travel may be included. C02 offsetting shall in that case be achieved by supporting CDM/Gold Standard projects (evidence must be included as part of the supporting documents) or through airplane company programmes when available. Indicate the place of departure and the destination. If information is not available, enter a global amount.
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7. Please separate cost for purchase or rental.
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8. Specify the typology of costs or services. Global amounts will not be accepted.
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9. Only indicate here when fully subcontracted.
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10. Communication and visibility activities should be properly planned and budgeted at each stage of the project implementation.
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11. Only to be filled in when provided for in the Call for Proposal (i.e. taxes are not eligible and the beneficiary(ies) can show they cannot reclaim them). Please see glossary of terms (Annex A 1) of the Practical Guide to contract procedures for EU external actions for the definition of taxes. Please note that direct taxes are not included (such as taxes on salary of staff working for the action which are part of the gross salary). Note: Where the Call for Proposal does not exclude the coverage of taxes and the beneficiary can show it cannot reclaim, taxes may be eligible and should be included in each relevant heading. Taxes that can be reclaimed are not considered as eligible nor accepted costs.
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12. Only to be filled in when contributions in kind as may be accepted as co-financing. The amount indicated must be identical to the one indicated in worksheet 3 "expected sources of funding"
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13. Use "UNIT COST per flight/month/kit etc…" or "LUMPSUM" or "FLAT RATE" or "APPORTIONMENT" in case of simplified cost options. Use different lines for each type of simplified cost options and per beneficiary. In worksheet 2, the methods used to determine and calculate them must be clearly described and substantiated and the Beneficiary proposing and using them must be univocally identified. (for more guidance see Annex K - Guidelines-Checklist for simplified cost options).
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14. Costs related to category 1 and 4 of the budget, when they relate to a Field office, can be declared on the basis of a simplified method of allocation. A description of the allocation method used to determine field office costs in accordance with the entity's usual accounting and management practices has to be prepared by the entity and annexed to the Budget on a separate sheet. The method will be assessed and approved by the Evaluation Committee and the Contracting Authority during the contracting phase. The Beneficiary proposing and using them must be univocally identified. When costs are declared on the basis of such allocation method the amount charged to the Project is to be indicated in the column "TOTAL COSTS" and the mention "APPORTIONMENT" is to be indicated in the column "units".
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NB: The Beneficiary(ies) alone are responsible for the correctness of the financial information provided in these tables.
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