The Ultimate Hackathon Budget Template
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Instructions: Make a copy of this sheet and edit values in Column B.
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More instructions
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Change values in this columnTotal
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Number of participants100
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Notes
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Venue
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Venue rental fee$5,000.00$5,000.00
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Cleaning crew$1,200.00$1,200.00
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Security$800.00$800.00
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$7,000.00
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Supplies and Equipment
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Audio/Visual rental$0.00$0.00
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T-shirts$9.00$900.00
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Prizes$5,000.00$5,000.00
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Supplies (office)$677.89$677.89
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Supplies (hardware)$5,000.00$5,000.00
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Equipment rental$800.00$800.00
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Additional chairs, tables rentals$450.00$450.00
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Additional Wifi hotspots$250.00$250.00
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$13,077.89
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Meals
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Friday
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dinner$20.00$2,000.00
BBQ from a favorite local spot
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fourthmeal$8.00$800.00
Include a meal around midnight for overnight events. Pizza or anything simple is fine.
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Saturday
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breakfast$8.00$800.00
Breakfast sandwiches, breakfast tacos, eggs, bacon, fresh fruit, yogurt, biscuits, juice, coffee
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lunch$14.00$1,400.00
Burgers, a taco bar, or food trucks.
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Ongoing
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snacks$10.00$1,000.00
Apples, oranges, veggies trays, trail mix, granola bars, chips, candy, gum
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drinks$7.00$700.00
Water, Monster, Red Bull, Coke, Diet Coke, Coke Zero, Sprite, Gatorade, Coffee
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$6,700.00
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Promotion
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Brand identity$99.00$99.00
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Event website$0.00$0.00
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Admin hours helping with local promotion$600.00$600.00
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Paid Advertising$0.00$0.00
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$699.00
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Videos/Photos
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Videographer$4,000.00$4,000.00
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Photographer$1,000.00$1,000.00
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$5,000.00
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Travel
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Participant travel reimbursement$200.00$2,000.00
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Airfare for facilitators, judges, coaches...$2,000.00$2,000.00
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$2,200.00$4,000.00
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Total Expenses$36,476.89
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Created by Your Ideas are Terrible, a corporate innovation consultancy focused on people, culture and process.
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Need help with your next corporate hackathon?
Contact us
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New to hackathons and want to learn how?
Check out our quickstart guide
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Should you host a hackathon?
Here is an answer
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This work is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License.
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Budget