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3 | J. H. CERILLES STATE COLLEGE | |||||||||||||||||||||||||
4 | Mati, San Miguel, Zamboanga del Sur, 7029 | |||||||||||||||||||||||||
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6 | OFFICE OF THE RECORDS AND ARCHIVES | |||||||||||||||||||||||||
7 | 3rd Floor, Administration Building | |||||||||||||||||||||||||
8 | Email: records@jhcsc.edu.ph | |||||||||||||||||||||||||
9 | Website: http://jhcsc.edu.ph | |||||||||||||||||||||||||
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12 | AGENCY INFORMATION INVENTORY | |||||||||||||||||||||||||
13 | CY 2022 | |||||||||||||||||||||||||
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15 | agency_abbrv | agency_name | title | description | file_format | online_publication | location_or_url | disclosure | original_data_owner | data_maintainer | date_released | frequency_of_update | ||||||||||||||
16 | Agency abbreviation | Name of agency (spelled out) | Title of the information | Description of the information | CSV, XLS, SHP, KML, TXT, PDF, DOC, etc. | Yes/No | Location of published information or URL for direct download | Whether the information is either of the following: - public: info can be disclosed for public consumption regardless of identity - exception: info is under the Exceptions List - internal: info only for agency consumption - with fee: info can be disclosed but with corresponding charges based on the agency's mandate/policies/business model - limited: info, upon verification of the requesting party's identity, can only be disclosed to specific person/s and/or entity/ies | Agency or office who origninally owns the information | Unit responsible for the information | The date when the information was initially released (YYYY-MM-DD) | Daily, Annually, Biannually, Quarterly, Monthly | ||||||||||||||
17 | JHCSC | J. H. Cerilles State College | Indicative APP 2022 | Indicative Annual Procurement Plan | Yes | https://jhcsc.edu.ph/wp-content/uploads/APP/JHCSC-Indicative-APP-2022-2.pdf | public | Bids and Awards Committee | BAC | 2022 | Annually | |||||||||||||||
18 | JHCSC | J. H. Cerilles State College | Procurement Monitoring Report, 1st Semester | Procurement Monitoring Report, 1st Semester | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/07/JHCSC_PMR_2022_Q1.pdf | public | Bids and Awards Committee | BAC | 2022 | Semester | |||||||||||||||
19 | JHCSC | J. H. Cerilles State College | Procurement Monitoring Report, 2nd Semester | Procurement Monitoring Report, 2nd Semester | Yes | https://jhcsc.edu.ph/wp-content/uploads/2023/01/PMR-July-December-2022.pdf | public | Bids and Awards Committee | BAC | 2022 | Semester | |||||||||||||||
20 | JHCSC | J. H. Cerilles State College | Public Bidding Publications | Public Bidding Publications | Yes | https://jhcsc.edu.ph/?page_id=342 | public | Bids and Awards Committee | BAC | 2022 | When necessary | |||||||||||||||
21 | JHCSC | J. H. Cerilles State College | APP - CSE 2022 | Annual Procurement Plan - Common Use Supplies and Equipment | No | N/A | Internal | Bids and Awards Committee | BAC | 2021 | Annually | |||||||||||||||
22 | JHCSC | J. H. Cerilles State College | APP Non-CSE 2022 | Annual Procurement Plan - Non Common Use Supplies and Equipment | No | N/A | Internal | Bids and Awards Committee | BAC | 2022 | Annually | |||||||||||||||
23 | JHCSC | J. H. Cerilles State College | Memorandum Orders from the Office of the College President | Executive Memorandum Orders | Standard | NO | N/A | Internal | OP | OP | 2022 | When necessary | ||||||||||||||
24 | JHCSC | J. H. Cerilles State College | Travel Orders from the Office of the College President | Travel Orders of Employees | Standard | NO | N/A | Internal | OP | OP | 2022 | When necessary | ||||||||||||||
25 | JHCSC | J. H. Cerilles State College | Special Orders from the Office of the College President | Special Orders of Employees | Standard | NO | N/A | Internal | OP | OP | 2022 | When necessary | ||||||||||||||
26 | JHCSC | J. H. Cerilles State College | Memorandum Orders from the Office of the Chief Administrative Officer | Memorandum Orders | Standard | NO | N/A | Internal | CAO | CAO | 2022 | When necessary | ||||||||||||||
27 | JHCSC | J. H. Cerilles State College | FAR No. 1 - SAAOBDB | Statement of Appropriations, Allotments, Obligations, Disbursements, and Balances (March) | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/10/JHCSC-FAR-1-Q1-2022.pdf | public | Budget Office (BO) | BO | 2022 | Quarterly | |||||||||||||||
28 | JHCSC | J. H. Cerilles State College | FAR No. 4 | Summary Report of Disbursements (January) | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/10/JHCSC-FAR-4-January-2022.pdf | public | Accounting Office (Acctg.) | Acctg. | 2022 | Monthly | |||||||||||||||
29 | JHCSC | J. H. Cerilles State College | FAR No. 4 | Summary Report of Disbursements (February) | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/10/JHCSC-FAR-4-February-2022.pdf | public | Accounting Office (Acctg.) | Acctg. | 2022 | Monthly | |||||||||||||||
30 | JHCSC | J. H. Cerilles State College | FAR No. 4 | Summary Report of Disbursements (March) | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/10/JHCSC-FAR-4-March-2022.pdf | public | Accounting Office (Acctg.) | Acctg. | 2022 | Monthly | |||||||||||||||
31 | JHCSC | J. H. Cerilles State College | FAR No. 4 | Summary Report of Disbursements (April) | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/10/JHCSC-FAR-4-April-2022.pdf | public | Accounting Office (Acctg.) | Acctg. | 2022 | Monthly | |||||||||||||||
32 | JHCSC | J. H. Cerilles State College | BAR No. 1 | Quarterly Physical Report of Operations/Physical Plan (March) | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/10/JHCSC-BAR-1-Q1-2022.pdf | public | Planning Office (PPS) | PPS | 2022 | Quarterly | |||||||||||||||
33 | JHCSC | J. H. Cerilles State College | BED No. 2 | FY 2022 Physical Plan | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/10/JHCSC-BED-2-FY-2022.pdf | public | Planning Office (PPS) | PPS | 2022 | Annually | |||||||||||||||
34 | JHCSC | J. H. Cerilles State College | FAR No. 5 | Quarterly Report on Revenue and Other Receipts (June) | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/10/JHCSC-FAR-5-Q2-2022.pdf | public | Accounting Office (Acctg.) | Acctg. | 2022 | Quarterly | |||||||||||||||
35 | JHCSC | J. H. Cerilles State College | FAR No. 1A - SAAOBDB-OE | Statement of Appropriations, Allotments, Obligations, Disbursements, and Balances by Object of Expenditures (March) | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/10/JHCSC-FAR-1A-Q1-2022.pdf | public | Budget Office (BO) | BO | 2022 | Quarterly | |||||||||||||||
36 | JHCSC | J. H. Cerilles State College | FAR No. 2 - SABUDB | Statement of Approved Budget, Utilizations, Disbursements, and Balances (March) | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/10/JHCSC-FAR-2-Q1-2022.pdf | public | Budget Office (BO) | BO | 2022 | Quarterly | |||||||||||||||
37 | JHCSC | J. H. Cerilles State College | Logbooks | Record of Incoming and Outgoing Communications | Standard | No | N/A | Internal | 2022 | When necessary | ||||||||||||||||
38 | JHCSC | J. H. Cerilles State College | 201 Files | Individual Records of Employee | Standard | No | N/A | Limited | Human Resource Development Office | HRDO | 2022 | When necessary | ||||||||||||||
39 | JHCSC | J. H. Cerilles State College | BOT Resolutions | Approved Board of Trustees Resolutions | Standard | No | N/A | Internal | Board of Trustees Secretary Office | BOT Secretary Office | 2022 | |||||||||||||||
40 | JHCSC | J. H. Cerilles State College | Manuals | College Code/ Administrative Manual/ Faculty Manual/ Research Manual/ Records Management Manual/ Student Manual/ Extension Community Manual/ Freedom of Information Manual | Standard | No | N/A | Internal | ||||||||||||||||||
41 | JHCSC | J. H. Cerilles State College | COA Reports | COA Reports | Standard | No | N/A | Internal | Chief Administrative Office | CAO | 2022 | When necessary | ||||||||||||||
42 | JHCSC | J. H. Cerilles State College | Daily Time Record (DTR) | Daily Time Record (DTR) (January-December) | Standard | No | N/A | Internal | Human Resource Development Office | HRDO | 2022 | Monthly | ||||||||||||||
43 | JHCSC | J. H. Cerilles State College | Certificate of Compliance for SALN | Certification of Compliance for SALN Submission | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/12/Certificate-of-Compliance.pdf | public | SALN Review and Compliance Committee | SALN Review and Compliance Committee | 2022 | Annually | |||||||||||||||
44 | JHCSC | J. H. Cerilles State College | List of SALN Filers | List of JHCSC Filers for CY 2021 | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/12/SALN-LIST-2021.pdf | public | SALN Person In-Charge | SALN Person In-charge | 2022 | Annually | |||||||||||||||
45 | JHCSC | J. H. Cerilles State College | SALN Review and Compliance Committee Internal Guidelines | Review and Compliance Procedure in the Filing and Submission of Statement of Assets, Liabiilties and Net Worth (SALN) and Disclosure of Business Interest and Financial Connections for the year 2022 | Yes | https://jhcsc.edu.ph/wp-content/uploads/2022/12/Memo-on-Review-and-Compliance-on-SALN-2022.pdf | public | OP | OP | 2022 | Annually | |||||||||||||||
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49 | Prepared by: | Recommending Approval: | Approved: | |||||||||||||||||||||||
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53 | JOVEY P. MEDINA, MPA | JOEL M. SABELLANO, DVM | MARY JOCELYN V. BATTUNG, Ph. D. | |||||||||||||||||||||||
54 | Records Officer - Designate | OIC - Chief Administrative Officer | President | |||||||||||||||||||||||
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