Ignite Ownership Break Down
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#Document/OwnershipWhatWhyWhereComplexityFrequencyPrimarySecondaryMonitoring
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1Orientation/Pedagogy/Induction Attendance detailsTracking the volunteers who attended the orientation/pedagogy/project inductionTo get the no of volunteers orientated & ensure the quality of content deliverabilityzohoVery SimpleAfter every sessionTrainer / MentorChapter Support team/LB CoordinatorNational Support Team/Pedagogy Mentor/National HR
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2Volunteer MappingMapping volunteers to a particular centre/batchFor centre allocation & knowing the actual vol requirement after orientationszohoVery SimpleAfter every orientation/training sessionLB Coordinator-National Support Team & Chapter Support Team
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3Student DatabaseTracking the student DataTo identify who are we servingzohoSimpleStart of the year & As and when a new student joinsCentre Level CoordinatorLB CoordinatorNational Support Team & Chapter Support Team
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4Asset TrackerTracking the Assets that are placed in centres To understand the status of present assets & future requirements, planning on cost effective solutions (as applicable) and class planning based on asset requirements.Google Drive/SheetVery SimpleAs and when a asset is added/changed
Centre Level CoordinatorLB CoordinatorNational Support Team/National OPs & Chapter Support Team
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5Student Attendance dataTracking of the no of studdents attending our classesIdentifying the frequency of kids & measuring impactzohoVery SimpleAt the end of every classCentre Level CoordinatorVolunteerLB Coordinator
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6Volunteer Attendance dataTracking the frequency a particular volunteer for our classesVolunteer Certificate/Awards & measuring impactzohoVery SimpleAt the end of every classCentre Level CoordinatorVolunteerLB Coordinator
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7Baseline Assessment Test Recording of assessment scores of kidsTo understand what the kid knows and doesn’t know i.e. kids knowledge levelzohoSimpleStart of the YearVolunteerCentre Level CoordinatorLB Coordinator
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8Class/Lesson PlanningPlanning with co-volunteers the class requisites & syallbus/activites to be conductedMonitoring PurposeGoogle Drive/SheetMediumWeeklyCentre Level CoordinatorVolunteerLB Coordinator
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9Content Tracking sheetTracking the syllabus we have taught in classes on a weekly basisSyllabus completion and impact analysiszohoSimpleWeeklyVolunteerCentre Level CoordinatorLB Coordinator
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10Center visit feedback formRecording your observation of the different aspects of the class culture for that particular centre you visitedMonitoring & documentation of issues/solutions to come up with a effective and better classroom culturezohoSimpleAs and when a centre is visited
LB Coordinator-National Support Team
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11Caught-Ya card trackingTracking the volunteers who have received caugh-ya cards in a particular centreVolunteer appreciation, identifying new leadsGoogle Drive/SheetVery SimpleAs and when a card is givenLB Coordinator-National Support Team
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12Centre Progress ReportA Consolidated report of Student/volunteer attendance, Content tracking, class planning & other learnings/feedback every 3 monthsTo know where we stand against our initial project plan; to communicate & build a strong relationship with the centre managementGoogle Drive/SheetHardEvery 3 monthsCentre Level CoordinatorLB CoordinatorNational Support Team/National OPs & Chapter Support Team
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13Mid year/Level Upgradation Test/ End of Topic AssessmentsRecording of assessment scores of kidsTo understand what the kid knows and doesn’t know i.e. kids knowledge levelzohoSimpleRight after the conduction of assessmentVolunteerCentre Level CoordinatorLB Coordinator
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14End Year AssessmentRecording of assessment scores of kidsTo understand what the kid knows and doesn’t know i.e. kids knowledge levelzohoSimpleEnd of the YearVolunteerCentre Level CoordinatorLB Coordinator
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15PR & CommunicationPromoting the work/activities we doSpreading awareness about our work to attract more volunteers, donors and supportersWorkplace & other social platformsSimpleAs in when events/actvities are being conductedALL-National Support Team
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16Award NomiationNominating peers for Bhumi awardsVolunteer RecognitionzohoSimpleYearlyALL-National Support Team
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17Annual Feedback FormProviding feedback about your experience on the past AY on various aspectsTo make the project/organisation betterzohoSimpleYearlyALL-National Support Team
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Legend for time taken based on complexity
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Very Simple- Less than 5 mins
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Simple- 5 ~ 10 mins
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Medium- 10 mins ~ 20 mins
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Hard- 60mins or more
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