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1First, understand how many available staff hours you have to allocate to each function area by month. Each year, update the table in the "Standardized Cost Calculator" tab to automatically account for your organization's holidays.
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2Start by listing your annual events / initiatives by month in row 3. This will help you calculate and project costs by month, which is how many organizations prepare annual budgets. Alternatively, you can start by calculating the annual cost of your program and dividing that cost equally between all 12 months.
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3Costs are organized by volunteer program functions (recruiting + retention, etc).
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4Only include staff time for volunteer program staff. Enter hours for non-volunteer program staff in the Support Staff category.
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5The empty rows are for you to add custom entries. Add as many as you like, but me mindful of the formulas.
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6As you enter hours in each function they are automatically totaled in 2 places, in red. First, they are sub-totaled within each category, and then grand-totaled by month. The grand total should never exceed the total available hours each month.
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7Cells highlighted in gray contain a formula for automatic calculations throughout the entire spreadsheet.
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8Edit wage rates throughout as you see fit. See the link in the "Wage Rates" tab for your local rates.
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9Watch the subtotals and grand total at the very bottom of the sheet add up!
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www.volunteerstrategies.com
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