4_2_Sample_Risk_Assessment_Matrix.xlsx

	A	B	C	D	E	F	G	H	I
1	Risk Assessment Matrix: Automation Opportunities
2	Sample Risk Assessment for Template 4.2 - Appendix C
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4	Risk Scoring Legend
5	Likelihood Scale (1-5)					Impact Scale (1-5)
6	1	Rare	Less than 10% chance			1	Negligible	Minimal impact
7	2	Unlikely	10-30% chance			2	Minor	Small impact, easily absorbed
8	3	Possible	30-50% chance			3	Moderate	Noticeable impact
9	4	Likely	50-75% chance			4	Major	Significant impact
10	5	Almost Certain	Greater than 75% chance			5	Catastrophic	Project failure
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12	Risk Score = Likelihood × Impact
13	Low Risk (1-5)		Medium Risk (6-12)		High Risk (13-20)		Critical Risk (21-25)
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15	ID	Risk Description	Category	Likelihood (1-5)	Impact (1-5)	Risk Score	Risk Level	Mitigation Strategy	Owner
16	R01	Users resist adopting automated process	Operational	4	4	15	High	Comprehensive change management and training program	Change Manager
17	R02	Legacy system API limitations prevent integration	Technical	3	5	12	Medium	Build custom integration layer; engage vendor for API enhancement	IT Architect
18	R03	Data quality issues cause automation errors	Technical	4	3	9	Medium	Implement data validation and cleansing; monitor data quality	Data Steward
19	R04	Implementation timeline exceeds estimates	Business	3	3	5	Low	Phased rollout; regular progress reviews; buffer in schedule	Project Manager
20	R05	RPA platform vendor discontinues product	Business	1	5	8	Medium	Use mainstream platform; plan for platform migration	IT Manager
21	R06	Business process changes make automation obsolete	Business	2	4	9	Medium	Design flexible automation; regular requirements review	Process Owner
22	R07	Insufficient internal expertise for maintenance	Operational	3	3	10	Medium	Knowledge transfer from implementation team; training program	Operations Manager
23	R08	Security vulnerabilities in automation platform	Technical	2	5	12	Medium	Security assessment; regular patching; monitoring	Security Lead
24	R09	Benefit realization falls short of projections	Business	3	4	12	Medium	Conservative estimates; pilot validation; measure actual benefits	Business Analyst
25	R10	Exception handling complexity exceeds capacity	Technical	4	3	6	Medium	Standardize processes before automation; design robust exception handling	Technical Lead
26	R11	Stakeholder support wanes during implementation	Organizational	2	3	8	Medium	Regular communication; quick wins; executive sponsorship	Project Sponsor
27	R12	Compliance requirements change post-implementation	Business	2	4	0	Low	Monitor regulatory changes; design configurable controls	Compliance Officer
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30	Risk Summary Statistics
31	Total Risks Identified:	12		Critical Risks:	0
32	Average Risk Score:	8.833333333		High Risks:	1
33				Medium Risks:	9
34				Low Risks:	2
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37	Notes:
38	• Risk scores are calculated automatically as Likelihood × Impact
39	• Focus mitigation efforts on Critical and High risks first
40	• Assign clear owners for each risk and track mitigation progress
41	• Review and update risk assessment regularly throughout implementation
42	• Some risks may be accepted if mitigation cost exceeds potential impact
43	• Document risk mitigation decisions and rationale for audit purposes
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