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NMCSP Budget Template
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Instructions for Completing the Budget Template: PLEASE DOWNLOAD A COPY
1. Cells C4-C5: Planning and Implementation Periods
Enter the length of your planning and implementation periods.
Note: Planning periods cannot exceed 18 months out of the 36-month grant term.
2. Cells D8-D61: Description of Expenses
For each expense category, provide a detailed description of the proposed purchases.
Be specific about the quantity and timing.
Example: "Year one estimated enrollment 100 new seats 4 new classrooms - 100 students desks and chairs - 4 teacher desks and chairs - 4 storage cabinets - 4 bookshelves = $31,250 ".
Include details for any specialized materials or equipment needed for your program. Ensure the quantities you are requesting match the estimated enrollment per year.
3. Cells E8-E61, F8-F61, G8-G61: Estimated Costs for Each Grant Year
Estimate the costs for each category for each of the three grant years.
The estimates should match the activities outlined in your application narrative.
Example: If student and teacher desks, chairs, cabinets, and bookshelves are the only furniture being purchased for the classroom, and you plan to add 4 classrooms each year, enter $31,250 in the column for each year (cells E9, F9, G9).
4. Important Notes:
Some expenses are only allowed in specific grant periods.
Follow the NMCSP Allowable Cost Guide and ensure that your budget narrative is aligned with your budget template.
For help, contact Kristine@pcsnm.org or attend the CSP Office Hours.
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School NameEstimated Enrollment:Estimated Enrollment:Estimated Enrollment:
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Proposed Term of Planning PeriodGrant Year 1 Grant Year 2 Grant Year 3
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Proposed Term of Implementation Period
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Function CodeAllowable Cost CategoryNoteDescriptionAmountAmountAmountTotal Amount
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1000Instruction $ -
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1000Furniture - Classroom Equipment $ - $ - $ -
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1000Furniture - Fixtures and Equipment $ - $ - $ -
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1000Computer Hardware - Classroom Level Technology  $ - $ - $ -
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1000Computer Software – Classroom Level Technology  $ - $ - $ -
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1000Curriculum – Curriculum and Textbooks $ - $ - $ -
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1000Classroom Library – Classroom Library Books $ - $ - $ -
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1000Materials and Supplies - Classroom Level Consumable Supplies  $ - $ - $ -
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1000Salaries - Essential Staff Salaries (Instructional) Planning Only $ - $ - $ -
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Total: Instruction $ - $ - $ - $ -
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2100Support Services - Students
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2100Salaries - Support Services -Students $ - $ - $ - $ -
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2100 Support Services - Students -Contracted $ - $ - $ - $ -
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2100Stipends - Support Services $ - $ - $ - $ -
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Total: Support Services - Students $ - $ - $ - $ -
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2200Support Services - Instruction
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2200Furniture, Fixtures and Equipment - School Library/ Computer Lab  Equipment $ - $ - $ -
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2200Furniture, Fixtures and Equipment - School Library/Computer Lab Furniture $ - $ - $ -
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2200Computer Hardware - School Library/Computer Lab Technology $ - $ - $ -
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2200Computer Software School Library/Media Center Software – Purchase and Rental $ - $ - $ -
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2200Computer Software - Academic Student Assesment $ - $ - $ -
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2200Professional and Technical Services –Technology Installation $ - $ - $ -
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2200Professional and Technical Services - Instructional Staff Training $ - $ - $ -
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2200Stipends - Instructional $ - $ - $ -
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2200Professional and Technical Services - Library Media Services - ContractedPlanning Only $ - $ - $ -
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2200Professional and Technical Services - Instruction and Curriculum Development - Contracted Services $ - $ - $ -
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2200Professional and Technical Services – Teacher and Leader Evaluation  $ - $ - $ -
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2200Library Books School - Library/Media Center Books $ - $ - $ -
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2200Travel – Travel, Lodging, and Registration
Instructional Staff
 $ - $ - $ -
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Total: Support Services - Instruction $ - $ - $ - $ -
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2300General Administration
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2300Salaries - Essential Staff Salaries (Administrative)Planning Only $ - $ - $ -
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2300Stipends - Professional Development $ - $ - $ -
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2300Travel - Travel, Lodging, and Registration $ - $ - $ -
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2300Professional - Technical Consulting Services (Legal) $ - $ - $ -
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Total: General Administration $ - $ - $ - $ -
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2400School Administration
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2400Professional and Technical Services - Instruction and Curriculum Development $ - $ - $ -
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2400Professional and Technical Services – Teacher and Leader Evaluation $ - $ - $ -
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2400Travel – Travel, Lodging, and Registration $ - $ - $ -
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Total: School Administration $ - $ - $ - $ -
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2500Central Services
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2500Furniture, Fixtures and Equipment - Furniture $ - $ - $ -
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2500Computer Hardware – Administrative Technology $ - $ - $ -
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2500Computer Software, Administrative Software – Purchase and Rental $ - $ - $ -
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2500Information Technology Services - Contracted $ - $ - $ -
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2500Materials and Supplies – Administrative Consumable Supplies $ - $ - $ -
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2500Materials and Supplies – Administrative Postage, Printing, and Publishing $ - $ - $ -
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2500Other Purchased Sevices - Outreach and Recruitment $ - $ - $ -
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2500Salaries - Outreach and Recruitment Specialist $ - $ - $ -
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2500Stipend - Outreach and Recruitment $ - $ - $ -
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2500Professional - Planning, Evaluation, and Professional Development Services $ - $ - $ -
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2500Professional - Technical Consulting Services (Accounting) $ - $ - $ -
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Total: Central Services $ - $ - $ - $ -
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2600Operations and Maintenance of Plant
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2600Furniture, Fixtures and Equipment - Playground Equipment $ - $ - $ -
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2600Facility Expense – Mortgage or Lease ExpensesPlanning Only $ - $ - $ -
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2600Operations and Maintenance of Plant - Minor Repairs and Preventative Maintenance $ - $ - $ -
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2600Renovation — Minor Repairs and Code Compliance $ - $ - $ -
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Total: Operations and Maintenance of Plant $ - $ - $ - $ -
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2700Student Transportation
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2700Transportation $ - $ - $ -
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Total: Student Transportation $ - $ - $ -
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3100Food Services
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3100Furniture, Fixtures and Equipment - Cafeteria Furniture and Equipment $ - $ - $ -
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Total: Food Services $ - $ - $ -
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Total: Charter School Program Expenditures $ - $ - $ - $ -
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