Wayland World's Fair - Volunteer and Information Guide
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Wayland World's Fair Guide
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The WWF Mission

Celebrate diversity by sharing and experiencing the many cultures that make our community so strong. The World’s Fair celebrates the excitement of different cultures as they can be presented in the form of special foods, facts, indigenous flora and fauna, dress, games, dance, etc. 
 
What it is
The Loker cafeteria and gymnasium will be filled with families sharing and learning about other cultures. 10-15 different cultures will be represented via booths decorated and staffed by Culture Team volunteers. Over 600 people have attended fairs in the past!  Each booth may include informative displays, cultural artifacts, food samplings, crafts or games and other creative elements to educate our kids about that culture.
There will also be an opportunity for individuals to man mini tasting stations instead of booths, in the hallway from the cafeteria to the gymnasium, where visitors can sample a particular food, savory or sweet along the way.  This is a simple way for sharing particular cultural culinary delights!

Culture Teams
Each team should ideally consist of at least 3 but up to as many as 10 volunteers. The teams should plan their booths using the following guidelines for what to include and what to expect.  However, booths are not limited by the ideas here!
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Country Sign
• Large sign for your culture/country to hang on wall behind your booth

Food
• Typical dish and/or dessert – divided into small servings for 200+ people (plan to sample at least 400, so keep your portions bite sized)
• Ingredient list for allergy concerns
• Some restaurants and shops are happy to provide food for the event for free.  In exchange, they get their name out there and a lot of people to sample what they make.


Decorations
• Travel posters, textiles, artifacts, flags, maps, art, etc.

Game/Craft
• An easy craft/game to involve kids in culture

Educational Display
• 1-2 posters with information about the culture’s history, people, geography, etc.

Day of Event
• Set-up – open on Friday afternoon (3:00 – 7:30 PM), and Saturday morning from 9:30 AM
• On-duty – 1 to 3 pm staffing
• Clean-up – immediately after event until 5:30 PM


Budget
• Our budget is funded through the $20 per family event entrance fee we receive and the event is not a fund raiser (for smaller families the cost will be $8 per person)
• As a result, please be financially creative in your planning
• We may be able to reimburse up to $75 of each team’s expenses (save your receipts), dependent upon attendance that year.
• Forms for logging your expenditures will be provided


Equipment
• Each team will be given three (3) 3’ x 6’ tables to set up their booths
• We will also have a number of easels and music stands available on a first-come, first-served basis
• Flags will be provided on loan to the teams, (let us know right away if you need one!) and custodial support will be available


Floor Plan
• Team Booths will be assigned to the cafeteria or the gymnasium grouped by continent.


Your Plan
• Please include your needs for special equipment, access to electricity, etc.  Please let us know your plans/needs as soon as you are able.

Tasting Stations
• A small number of food-only tasting stations will be able to set up along the hallway.  Stations will be given a 3’ x 6’ table from which to provide their samples.  They may use wall space for signage and any decorations.



Next Steps
• Team set up – Anyone can get together and form a team. If you need help recruiting for your booth, please let us know
• Plan – Each culture will be emailed a planning guide after sign up. Please fill it out  and email it to waylandworldfair@gmail.com so that we can identify potential needs/issues and assist in coordinating among the various teams.
• Have Fun – If last year is any gauge, you’ll have a great time!

Please submit your plan to the committee @ waylandworldfair@gmail.com BY MONDAY, MARCH 9TH.  THANK YOU! WWF COMMITTEE
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