ALTC H&S Risk Register.xlsx

	A	B	C	D	E	F	G	H	I
1	ALSAGER LAWN TENNIS CLUB (ALTC) ANNUAL HEALTH & SAFETY RISK REGISTER
2	Inspection Date	21st Jan 2024	Carried out by	Alastair Bain	Role	Club Health and Safety officer
3	Activities usually carried out by the Club:
4	Coaching / Holiday Clubs				Alsager Tennis Club Coaching	CH = Christian Hancock,
5	Match Play				Team Captains	Relevant team captain(s)
6	Club Play				Committee	MR = Mike Rice, MB = Mark Bundy, CY = Clive Young, JL = Jason Lockett, MBA = Martin Bancroft, MS = Matt Simpson, AB = Alastair Bain,PS=Phil Stow, RR =Rob Raby
7	Social Functions				Organiser
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9	ALSAGER LAWN TENNIS CLUB (ALTC) ANNUAL HEALTH & SAFETY RISK REGISTER
10	SECTION	RISK / HAZARD	CONTROL MEASURES	FURTHER MEASURES	STATUS / RISK LEVEL	FURTHER ACTIONS REQUIRED	ACTIONS (Date)	STATUS	RESPONSIBILITY
11	GROUNDS	Grounds and Surrounds
12		Access to the club grounds	Ensure that all vehicles can gain access to the grounds and car park safely.	Ensure that emergency vehicles can gain access at all times and entrance and exit routes are clearly marked.	Medium	Drain cover main gate entrance trip hazard has been fixed, but still raised	By end of December 2022	Complete	MR
13		There are potholes within the car park area which need to be filled in an levelled	None		Low	Pot holes need to be filled in	By end of March 2023	Complete	Committee
14		Notice to be put up regarding private land and responsibility for damage	That the signs are up and stay up		Medium	Checking regularly that they are still up	By end of December 2022	Complete	AB
15		Car Park fence	Check need to take place on the existing fences	We need to put up a 900mm high fence around the car park area	Low	Boundary fence installed	By end of March 2023	Outstanding	Committee
16		Donkey Path	Ensure the security of the tennis grounds	The wind that blew down the wall, has left us vunerable to access from the donkey path	Medium	Install barbed wire on the top of the wall to prevent unauthorised access and court fencing, install new additional fencing fixed to the wall.	By end of December 2022	Complete	Committee
17		Entrance area	Ensure the security of the tennis grounds	Prevent climbing over the gate access	Medium	Install barbed wire on the top of the wall on the right hand side by court 4 wall to prevent unauthorised access	By end of December 2022	Complete	Committee
18			Ensure the security of the tennis grounds	Prevent access around the outside wall	Medium	Install panel or block between the fence and the entrance wall on the left hand side.	By end of December 2022	Outstanding	Committee
19		Courts	Ensure that all courts open for play are suitable for purpose. See also on-court hazards referred to below.	Signs have been erected on all entrance gates to tennis courts warning people that ALTC accept no responsibility for injuries or accidents incurred on the courts.	Low	Requires signage	By end of March 2026	Outstanding	CY / MB
20		Electricity box	Ingress of water	The roof of the box is damaged and allowing water to access the area where there is electricity	Medium	Repair of the roof with concrete	By end of March 2026	Outstanding	Committee
21		Garden	The panel in front of the notice board is missing and the soil is wearing away	Lack of soil will lead to the notice board moving	Medium	Install a new sign - Conduct	By end of December 2024	Complete	AB/MR
22		Lighting of main walkway to the clubhouse and clubhouse lighting sensors	Ensure sensor lighting for entering/exiting clubhouse from/to car Parking area is working properly.	Check working order regularly, particularly through the winter months.	Low	Install new standard lighting from David Wilson Homes.	By end of December 2024	Outstanding	MR
23		Perimeter boundary of club grounds	Inspect all perimeter court fencing erected on the boundaries.	Ensure the existing fencing is suitable for purpose and in a safe condition i.e. free from causing any possible injury to people or animals.	Low	Monitor overhanging branches, suggest cutting back hedge above court 4 as well.	By end of December 2024	Complete	MR
24		Seating	Inspection of all seating to ensure safe and fit for use.	Treat wooden benches with the appropriate wood treatment.	Low	One of the benches requires bolts tightening and remove broken seats.	By end of December 2024	Outstanding	MR
25		Clubhouse Safety Barriers	Ensure that the brickwork is secure	Make sure the bricks are secure on the top	Low	An area of brickwork needs repairing	By end of December 2024	Outstanding
26		Notice boards	Fixings must be fixed into the court area	Take the barriers down and reinstalled in a safer position	High	New area for signs	By end of December 2024	Complete	AB
27	ALSAGER LAWN TENNIS CLUB (ALTC) ANNUAL HEALTH & SAFETY RISK REGISTER
28	GROUNDS	Car Parking Area	CONTROL MEASURES	FURTHER MEASURES	STATUS / RISK LEVEL	FURTHER ACTIONS REQUIRED	ACTIONS (Date)	STATUS	RESPONSIBILITY
29		Lighting levels	Visual check to ensure lighting is at adequate level, especially in areas where there are curbs, fixtures or obstructions.	Time controlled lighting available to allow members to exit area safely.	Low	Lights installed at the gate access		Complete
30		Obstacles blocking access route from car parking area to clubhouse / courts	Visual check to identify any temporary obstructions that restrict passage.	Notify Grounds Secretary / Groundsman of any areas of danger.	Low			Maintain
31	GROUNDS	Machinery/Storage Facilities
32		Fire Extinguishers	Provide suitable fire extinguishers in machinery and storage facilities .	Fire extinguishers to be checked annually by an approved technician.	Low	Check next date	By end of March 2023	Complete	All
33	GROUNDS	Maintenance Equipment
34		Machinery/Equipment	Ensure that all persons using machinery are given adequate and proper safety advice on its safe use. Provide written safety instructions if necessary.	Make sure groundsmen are given adequate training on use of all equipment.	Low	File within the clubhouse with details of all equipment and use of	By end of March 2023	Maintain	MR
35		Maintenance equipment	Ensure that all maintenance equipment is locked away and not accessible to children.		Low	All equipment are locked away and ladders need to be made secure	End of December 2022	Complete	MR
36		Dangerous substances	Keep all pesticides, court treatment chemicals, weed/moss killer, paint, etc. In a locked cupboard.	Provide warning signs adjacent to cupboard.	Medium	Substances are kept in a locked cupboard - find the shed key	End of December 2022	Complete	MR
37		Condition of the back yard	Care taken around the area and gates put up to stop access	A working party required to clear the area	Medium		End of December 2022	Complete	All
38		Condition of the back yard	There is no lighting in the area which could lead to falls	Clearing the area will assist but lighting is required	Medium	PIR detection light to be installed	By end of December 2022	Outstanding	All
39	Grounds	Floodlights
40		Equipment	Regularly check floodlighting control equipment and bulbs are working efficiently.		Low	Repairs are made as required		Maintain	All
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42	House	Clubhouse	CONTROL MEASURES	FURTHER MEASURES	STATUS / RISK LEVEL	FURTHER ACTIONS REQUIRED	ACTIONS (Date)	STATUS	RESPONSIBILITY
43		Surround area	Visual check for any obstructions that could cause a potential hazard.	Notify Groundsman of any areas of danger.	Low	Twice a year survey		Maintain	AB
44		Access doors to the clubhouse	Clear access to be maintained at all times.		Low		Check regularly	Maintain	All
45		Access doors to the toilets	Clear access to be maintained at all times.	Check door locks are working			Check regularly	Maintain	All
46		Security	Ensure all external doors and windows are fitted with approved locks. Ensure the burglar alarm system is functioning correctly if applicable.		Medium	Check	Check regularly	Maintain	All
47		First Aid / First Aiders	Provide First Aid kit in clubhouse.	Make sure it is kept stocked and up to date.	Low	First aid kit checked regularly and equipment in date. At least annually at the beginning of the summer season	Check regularly	Maintain	MB
48		Defibrillator	Visual check to ensure the defib housing is secure.	Ensure that access is possible at all times to the keysafe and signage for the keysafe number is visible.		Check expiry dates/ servicing dates.		Maintain	AL/MB
49		Smoke and fire alarms	Smoke and fire alarms to be tested regularly (minimum annually).		Low	Set up a testing regime for alarms and exhinguishers	By end March 2023	Maintain	All
50		Fire extinguishers	Provide suitable fire extinguishers in clubhouse.	Fire extinguishers to be checked annually by an approved technician.	Low	Set up a testing regime for alarms and exhinguishers	By end March 2023	Maintain	All
51		Kitchen cuttlery	Provide safe and suitable storage		Low			Outstanding
52		Cleaning materials	Ensure all cleaning material are stored safely.		Low	Kept in locked cupboard	By end of March 2023	Outstanding	All
53		Certification	Ensure all necessary certificates are kept up to date e.g. gas safety; gas servicing; electric safety; smoke and burglar alarms, PAT testing.		Low	Create a file in the clubhouse with all details of services and also data sheets for materials stored	By end of March 2023	Outstanding	AB
54		Repairs	Gap in walkway between patio and wooden staging	A working party to resolve	Medium	Gap needs filling	By end December 2025	Outstanding	MB/AB
55			Shed roof in rear yard needs repairing	A working party to resolve	Medium	Dismantle shed	By end December 2025	Outstanding	Committee
56			Tennis game needs securing or removing	Prevent it falling on someone	High	Resolve	By end of September 2022	Outstanding	Committee
57			General rubbish in back yard needs clearing out	Trip hazard	High	Resolve	By end of September 2022	Complete	Committee
58			No handrail around the drop to the shed	Falls	High	Resolve	By end of September 2022	Outstanding	Committee
59			Astro turf on patio area needs levelling	Falls	High	Resolve	By end of September 2022	Outstanding	Committee
60			Holes in wall where old meter was located	None	Low	Resolve	By end of March 2023	Outstanding	Committee
61			Disabled toilet lid needs cover over the fixing	Infections	Medium	Resolve	By end of December 2022	Complete	Committee
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65	ALSAGER LAWN TENNIS CLUB (ALTC) ANNUAL HEALTH & SAFETY RISK REGISTER
66	Social	Social Events	CONTROL MEASURES	FURTHER MEASURES	STATUS / RISK LEVEL	FURTHER ACTIONS REQUIRED	ACTIONS (Date)	STATUS	RESPONSIBILITY
67		In-house events (members and guests only)	All Health & Safety compliances must be adhered to e.g. kitchen inspections.		Medium			Maintain	All
68		In-house with public access (open events eg Bonfire Night and Open Day)	Due consideration must be given to the additional risks that may arise as a result of opening up the premises and grounds to the general public.	A specific risk assessment must be carried out for each and every separate event that involves the attendance of the general public e.g. Bonfire night.	Medium	RA has been produced - available in the clubhouse		Complete	All
69		External events with restricted access (private hires)	Contracts must be agreed formally with the hirer, by the Club Committee.		Low			Maintain	All
70	Coaching	Tennis Coaching
71		Physical injury during coaching sessions or game play (sprains; strains; breaks).	Coaches must be registered with the LTA.	Provide evidence to Hon Sec.	Low	Ensure an accident book is available to record any injuries to persons taking part in coaching sessions.		Complete	CH/LP/others
72			Ensure everybody taking part in session is medically fit to do so.	Regular and ongoing checks by coaches.	Low	Ensure that the performers register is kept up to date with medical information and contact details.		Maintain	CH/LP/others
73			Ensure everybody taking part is appropriately attired and wearing the correct footwear.	Regular and ongoing checks by coaches.	Low			Maintain	CH/LP/others
74			Encourage all players to warm up gently before coaching sessions and games.	Regular and ongoing advice by coaches.	Low			Maintain	CH/LP/others
75			Make everyone aware of dangers relating to any racket sport when working or playing in groups.	Regular and ongoing advice by coaches.	Low			Maintain	CH/LP/others
76			Consider danger to players with poor coordination or reaction speed in any drills.	Stop and warn player concerned if their actions are potentially dangerous.	Low			Maintain	CH/LP/others
77			Make sure First Aid kit is available at all training sessions and games.		Low			Maintain	CH/LP/others
78			Check that net fixtures, fittings and playing equipment are safe, make visual check if not accessible.	Regular and ongoing checks by coaches.	Low			Maintain	CH/LP/others
79			Check condition of court surface, don't allow players to use courts if icy or dampness makes them excessively slippery.		Medium			Maintain	CH/LP/others
80			Don't use electric ball machine in wet conditions.	Warn players of the risks involved around the use of ball machines, due to the velocity and force of balls being fired out of the machine.	Medium			Maintain	CH/LP/others
81			Make sure the player's equipment bags are positioned off court and not in a dangerous position for other users.	Regular and ongoing checks by coaches.	Low			Maintain	CH/LP/others
82			Remove all loose balls off playing area and surrounds as soon as is practical.	Request players to collect loose balls when considered necessary, before continuing play.	Low			Maintain	CH/LP/others
83	Captains	Match play
84		Physical injury during practice or match play (sprains; strains; breaks).	Ensure everybody taking part in session is medically fit to do so.	Ensure the accident book is filled in appropriately following any injuries to persons taking part in tennis matches (including visiting players).	Low			Maintain	All
85			Check condition of court surface, don't allow players to use courts if icy or dampness makes them excessively slippery.		Low			Maintain	All
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87	Date of Survey		21st Jan 2024
88	By		Alastair Bain		Electrics to be retested in June 2024
89					PAT Testing to be looked at for portable equipment
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