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The purpose of this spreadsheet is to ensure that all organizations are up to date with financial payments and renewal dates regarding various vendors and accounts. Below you can find some examples of how to use the spreadsheet. The next sheet will be the template for this spreadsheet.
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Vendors and Accountants
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CategoryVendor/entityServiceWebsiteLogin nameLogin PasswordName on accountEmail on accountAccount NumberPayment frequencyMethod of PaymentRenewal dateAccount contact personAccount contact emailAccount contact phone numberNotes
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Personnel
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Payroll companyADPHR and Payrolladp.comharmreduxorg123password123!Jane Doeharmreduxorg123@gmail.com123456once a month on the 1stcard01/01/2023Jane Doejanedoe123(510)123-4567switch to gusto after this period because xyz
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Fringe Benefits
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Health insurance
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Life insurance
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Workman's comp insurace
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Retirement
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Vision/dental
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Contractual/Professional/Partners on grants
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Consultants
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Lawyers
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Partners
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Travel
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Vehicle gas
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Hotel/travel rewards info
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Lyft/Uber/etc
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Materials & Supplies
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Syringes
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Pipes
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Naloxone
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Office supplies
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Costco/Sam's/etc
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Amazon/eBay/etc
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HIV/HCV tests
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Uline Packing & Supplies
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Other Harm Reduction
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Other Medical Suuplies
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Total Access Group
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NASEN
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POD (Washington)
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 NALOXONE BUYERS CLUB (National)
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Equipment
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Vehicle maintenance/repair
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Administration
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Liability Insurance
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Vehicle insurance
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Vehicle registration
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Office maintenance/repair
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Utilities
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Phone
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Mobile phone
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Teleconference (Zoom?)
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Secure storage (Dropbox?)
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Electricity
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Water
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Trash
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Rent/mortgage
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Gas
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Other
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Lab services (i.e., Quest Diagnostics)
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Non-vendor accounts
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Funders/grant application info
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Funder login portals
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Banking & accounting
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Paypal
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Venmo
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Bank
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Credit
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Accountant
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Auditor
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Licenses & certificates
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HIV counseling & testing certificate
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CLIA waiver
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Continuing education (social work, recovery coach, health care providers, etc)
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