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SubjectSubjectAction Request: Action Request NumberDescriptionRelated FindingRIWG StatusRecurring effortSC role? StatusUpdate 1 URLCompleted Implementation StepsOutstanding Implementation Steps [as of 3 Dec 2021]ICANN org/Board/Community Steps RemainingImplementation Steps to Consider for Standing Committee's Role
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NomCom2 ReviewRec 01 - NomCom2 Review - MEMBER JOB DESCRIPTION AR-003830Formalize a job description for NomCom members that emphasizes diversity and independence, and provide that description to the SOs/Acs.The NomCom is generally seen as performing its role effectively, but there is room to improve the functioning of the NomCom. The extent to which NomCom members are independent and prioritize the interests of the global Internet community in their decision-making is an area of concern within ICANN. The NomCom itself is not seen as sufficiently diverse, particularly with respect to gender.Implementation CompleteNoICANN - Completehttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) Compile the SO/ACs timetable for selecting their NomCom members.
(#2) Enquire with all bodies that appoint members to the NomCom if they have a ‘job description’ for NomCom members, and also, which, if any, criteria they apply during their selection process.
(#3) Enquire with current and former NomCom leadership what content they would like to see in a job description for future NomCom members.
(#4) Enquire with ICANN org what in their experience makes a productive NomCom member.
(#5) Create an overview document that summarizes all responses.
(#6) NomComRIWG (via ICANN org) to ask for review of summary document(s) from HR professionals (ICANN and/or others).
(#7) NomComRIWG, with support from ICANN org, to draft proposed job description(s) for NomCom members, based on input received and NomComRIWG’s discussion
(#9) Finalize job description(s) based on NomComRIWG consensus.
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NomCom2 ReviewRec 02 - NomCom2 Review - MEMBER TRAININGAR-003831Implement and formalize training to further NomCom members' understanding of the roles and responsibilities of Board directors and the practices of high-performing Boards at other nonprofit organizations.NomCom members have significant technical and policy-related experience in their fields but do not always fully understand the role of Board members and the skills and attributes needed to be a successful Board member at ICANNRIWG role complete; SC role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) Identify, in consultation with current and former NomCom members, what kind of course, online/in-person etc., might meet the needs of the NomCom and also addresses the issue identified by the independent examiner. (#2) Work with current/former NomCom and ICANN org to identify content requirements for the training course, as well as logistical dependencies.
(#3) Make a FY21 budget request for possible pilot program

(#4) Determine what metrics should be applied to determine success of training program.
(#5.a) Work with ICANN org to identify suitable vendors.
(#5.b) Work with current/former NomCom members and ICANN org to agree on final course logistics and course content.
(#5.c) Work with ICANN org to determine what budgetary requirements for the course are necessary, and, if required, initiate budget request for future budget cycles.
(#6) Make budget request as part of ICANN’s budget cycle.
(#7) Once budget is secured, work with ICANN org to contract vendor, and determine when training for future NomComs can start/take place.
(#8) NomCom Standing Committee to periodically, when it’s appropriate, refresh the NomCom training (in progress).
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NomCom2 ReviewRec 03 - NomCom2 Review - LEADERSHIP TRAININGAR-003832Implement and formalize training for NomCom leadership to further their understanding of their roles, authority, and responsibilities, and confirm or appoint the next Chair earlier in the cycle.The leadership structure of the NomCom generally works well, although the effectiveness of the NomCom depends heavily on the effectiveness of the Chair.RIWG role complete; SC role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) Identify, in consultation with current and former NomCom and Board members, what kind of course, online/in-person etc., might meet the needs of the NomCom and also addresses the issue identified by the independent examiner.
(#2) Work with current/former NomCom and ICANN org to identify content requirements for the training course, as well as logistical dependencies.		(#3) Determine what metrics should be applied to determine success of training program.(#4.a) Work with ICANN org to identify suitable vendors
(#4.b) Work with current/former NomCom members and ICANN org to agree on final course logistics and course content
(#4.c) Work with ICANN org to determine what budgetary requirements for the course are necessary, and, if required, initiate a budget request.
(#5) Once budget is secured, work with ICANN org to contract vendor, and determine when training for future NomCom’s leadership can start/take place.
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NomCom2 ReviewRec 04 - NomCom2 Review - EVALUATION TRAININGAR-003833Formalize training for NomCom members in the candidate evaluation process.NomCom members have exerted, and continue to exert, tremendous effort and time to the activities of the committee. On average, NomCom members lack substantive recruiting and selection experience for an organization the size and complexity of ICANN.RIWG role complete; SC role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) Identify, in consultation with current and former NomCom members, what kind of course, online/in-person, etc., might meet the needs of the NomCom members and address the issue identified by the independent examiner.
(#2) Work with current/former NomCom members and ICANN org to identify content requirements for the training course, as well as any logistical and timing dependencies.		(#3) Determine what metrics should be applied to determine success of training program.
(#4.a) Work with ICANN org to identify suitable vendors.
(#4.b) Work with current/former NomCom members and ICANN org to agree on final course logistics and course content.
(#5) Work with ICANN org to determine what budgetary requirements for the course are necessary, and, if required, initiate a budget request. Once budget is secured, work with ICANN org to contract vendor, and determine when training for future NomCom’s leadership can start/take place.
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NomCom2 ReviewRec 05 - NomCom2 Review - RECRUITING CONSULTANTAR-003834A professional recruiting consultant should continue to be involved in the role of identifying potential Board candidates. The role of the recruiting consultant should be clarified and published. [Finding: "the role and purpose of the recruiting consultant should be codified in the Operating Procedures or Guidelines. There is currently little information regarding the purpose and role of the recruiting consultant in NomCom documentation, or the nature of their activities." ]There is a lack of understanding around the role of, and consensus regarding, the effectiveness of the professional recruitment firm OB BrusselsRIWG role complete; ICANN org role(s) remainingRecurring with continuous improvementYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) Enquire with ICANN staff and the current NomCom what the contractually defined role of the recruiting consultant(s) is and whether further steps are required.[Note: Annual recurring process; evolves every year. NomCom support staff gathers input from NomCom Leadership.] (#2) Revisit the current timeline for Board Governance Committee (BGC) and others to provide the incoming NomCom with job descriptions and other relevant information for recruitment process.
(#3) Create an overview document that summarizes the consultant(s)’ role (paying attention to the need for capacity outreach to underrepresented regions with similar proficiency).
(#4) Ensure that there is an ongoing outreach effort to under-represented regions within ICANN. This should be done in coordination with the marketing efforts, detailed in recommendation 13.
(#5) Draft a proposed role description for a professional recruiting consultant(s), based on input received and any additional NomComRIWG’s input.
(#6) Provide the document to ICANN Org and ask for feedback/concerns
(#7) Finalize proposed role description for a professional consultant(s) based on NomComRIWG consensus.
(#8) Post role description on ICANN.org
#9) NomComRIWG to establish metrics for the Standing Committee and/or ICANN.org to use to assess the consultant’s performance.
(#10) NomCom Standing Committee (see Recommendation #24) and/or ICANN.org to maintain and, if needed, update the role and responsibilities document of the recruiting company.

SC to provide input on continuous improvements, based upon data of how successful recruiter was on how many applicants they provided that were successful in the application process. NomCom support staff have been collecting data on applicant sources and relative success in the application process. After a couple of years in data collection, it will be possible to determine metrics of success (e.g., whether it is valuable to have an outside recruitment agency vs. other sources for applicants)
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NomCom2 ReviewRec 06 - NomCom2 Review - EVALUATION CONSULTANTAR-003835A professional evaluation consultant should continue to be involved in the evaluation process for Board candidates. The role of the evaluation consultant should be clarified and published.The role and effectiveness of the professional evaluation firm (previously OB Frankfurt), generates some disagreement within the ICANN community.Implementation CompleteYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdfRecommendation no longer relevant; NomCom no longer uses an evaluation consultant as of 2018, per IE finding about disagreement in community.
[NOTE: SC role dependent upon feedback requiring the effectiveness of NomCom performing the assessment without an external resource. This could be part of the SC's assessment of whether to recommend hiring an external consultant based upon feedback from that year; the SC could also review the approach being used]
(#1) NomComRIWG to decide what the process is of hiring an evaluation consultant and how it fits with the NomCom’s annual selection cycle:
(#1b) Create an overview document that summarizes the responses
(#2) Draft a proposed role description and Statement of Work for a professional evaluation consultant, based on input.
(#3) Ensure the written job descriptions described in Recommendation #15 are utilized.
(#4) Finalize proposed role description for a professional evaluation consultant based on NomComRIWG consensus.
(#5) NomCom standing committee (Rec #24) to maintain and, if needed, update the role and responsibilities document of the evaluation consultant role – and publish it where appropriate.
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NomCom2 ReviewRec 07 - NomCom2 Review - TWO-YEAR TERMSAR-003836NomCom members, except for leadership positions, should serve two-year terms, and be limited to a maximum of two terms.The NomCom term length of one year, even if often renewed for a second year, may not allow for sufficient learning and engagement of members.RIWG role complete; SC role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) Determine which NomCom seats will be elected initially for one year and which seats immediately for two-year terms.
Note: the seats that will be initially elected for one year will turn into two-year positions in the following year, resulting in half of the NomCom being replaced each year going forward. (#2) Work with ICANN org to draft changes to Bylaws language: (#2a) Decide whether term limits are ‘consecutive’ v ‘life-time’ limits.If term limits refer to consecutive terms, determine the minimum gap between terms (#2b) If term limits refer to consecutive terms, determine the minimum gap between terms (#2c) How to deal with NomCom members who have been appointed by different SO/ACs (#2d) Assess whether past NomCom terms are counted towards the life-time limit in (a). (#2e) Decide criteria determining how partial terms served impact the term restrictions. (#3) NomCom RIWG to agree on answers/principles to the questions under 2, provide this list to ICANN org Legal. Legal to draft proposed Bylaws language based on NomCom RIWG input and agree with NomComRIWG on finalized proposed language. NomComRIWG to transmit proposed language to OEC for review and its recommendation to the Board to initiate Bylaws change.		(#4) ICANN Board directs initiation of Bylaws change and oversees the process. (#5) Bylaws change process takes place.

(#6) Subject to the outcome of the Bylaws change, NomCom RIWG [Standing Committee] to inform bodies appointing members to the NomCom about new term conditions going forward.
(#7) Review and update NomCom Operating Procedures.
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NomCom2 ReviewRec 08 - NomCom2 Review - MAINTAIN CURRENT SIZEAR-003837Maintain the current size of NomCom.The current size of the NomCom is appropriateImplementation CompleteNoICANN - Completehttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdfN/ANo implementation steps were needed.
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NomCom2 ReviewRec 09 - NomCom2 Review - VOTING MEMBERSAR-003838All NomCom members should be fully participating and voting members, except for NomCom leadership.There is concern over the role and participation of non-voting members.RIWG role complete; SC role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) NomComRIWG to reach out to all bodies that are appointing NomCom members about planned Bylaws change, including rationale, as detailed in the Final Report
(#2) The NomComRIWG has proposed a bylaw change to Section 8.2 to allocate the same voting and participation rights for all NomCom members and oversees the process. (in progress; complete once submitted for consideration to OEC with package of proposed Bylaws changes')		(#3) Bylaws change process takes place. (#4) If Bylaws are changed, NomComRIWG [Standing Committee] with support from ICANN org, to review and update the NomCom Operating Procedures.
(#5) Subject to the outcome of the Bylaws change, NomCom RIWG [Standing Committee] to ensure that all appointing organizations bodies appointing members to the NomCom are aware informed of the about all relevant changes in the Bylaws regarding to the NomCom members’ participation rights.
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NomCom2 ReviewRec 10 - NomCom2 Review - REBALANCINGAR-003839Representation on the NomCom should be re-balanced immediately and then be reviewed every five years.There is concern that the NomCom may not accurately represent constituencies (both across SOs/ACs and within SOs/ACs).RIWG role complete; Board role(s) remainingNoICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) NomComRIWG to propose definition of relevant terms included in the recommendation and identify the intended purpose of the recommendation – as detailed in the final report. (#2) Assess what principles and other factors were used to determine the current NomCom’s composition.
UPDATE: NomComRIWG withdrew its proposed Bylaws changes with respect to Recommendation 10. The OEC was informed that this recommendation will not be implemented by the NomComRIWG. 		[no longer applicable] (#5) - NomComRIWG to ask the Board to initiate Bylaws changes
[no longer applicable]
(#6) - If the ICANN Board is satisfied that the proposal will not impact on the effective conduct of the NomCom’s selection work, the Board will direct the process to change the Bylaws.
(#7) - Bylaw change is accepted. and NomCom is rebalanced or Bylaw change is rejected, and status quo is maintained The OEC decides who and how to conduct phase 2 of this recommendation.
Options include: The NomComRIWG, The NomCom Standing Committee, A GNSO working group, A new cross-constituency working group
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NomCom2 ReviewRec 11 - NomCom2 Review - STAFF REPORTINGAR-003840The senior staff member supporting NomCom should be accountable to and report to the office of the CEO.The NomCom is highly dependent on ICANN Staff support. There is concern that the NomCom staff is under-resourced, which has affected the functioning of the NomCom.Implementation CompleteNoICANN - Completehttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) Assess WS2 recommendation #7 for potential impact: https://www.icann.org/public-comments/ccwg-acct-ws2-final-2018-03-30-en. (#2) NomComRIWG to communicate with ICANN org about NomCom support reporting structure (#3) - NomComRIWG to assess what options there are, according to implemented WS2 Recommendation #7, for NomComRIWG to provide input into the reporting structure. (n/a)
(#4) - Further steps depend on the outcome of task 3. (n/a)


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NomCom2 ReviewRec 12 - NomCom2 Review - BUDGET & STAFFING RESOURCESAR-003841NomCom leadership should have input on the NomCom budget and staffing resources.The NomCom is highly dependent on ICANN Staff support. There is concern that the NomCom staff is under-resourced, which has affected the functioning of the NomCom.Implementation CompleteYesICANN - Completehttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) - NomComRIWG, with support/input from ICANN org, to identify a process, including detailed mechanism and appropriate timing, for NomCom leadership to provide meaningful input on resources via ICANN’s annual budget cycle.
(#2) - NomComRIWG to discuss with ICANN org and current NomCom leadership the feasibility of identified process.
(#3) - NomComRIWG to coordinate with NomCom staff and NomCom leadership to assure leadership has the support needed to provide meaningful input.

(#4) - NomComRIWG to devise any applicable metrics.
(#5) - Review and Update NomCom Operating Procedures to reflect budget input of NomCom leadership.
(#6) - Identify the role of the Standing Committee to assist with this recommendation, once implemented. [NOTE: the Standing Committee charter outlines a role for the SC to provide input on the planning and budgeting process on behalf of the long-term needs of the NomCom from the SC's perspective (and in addition to the NomCom)
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NomCom2 ReviewRec 13 - NomCom2 Review - PROCESS DIAGRAMAR-003842Publish a "Process Diagram" and codify key elements of the NomCom process. Each year, the NomCom should be required to highlight and explain process changes to the ICANN community in an open session.The NomCom has made progress in increasing the extent to which it preserves policies and procedures from year to year, however, it still “reinvents the wheel” on many process issues and exhibits a lack of continuity.RIWG role complete; ICANN org role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) - Consult with current/former NomCom members and ICANN org to document the NomComs annual cycle; including (but not limited to) appointment of the leadership team, seating of the incoming members, communication with Board and other ICANN bodies about skill requirements for new appointees, recruitment outreach, interviews, selection, and announcement of incoming appointees. (#2) - Draft up a process diagram incorporating all relevant steps in the NomComs lifecycle, ensuring the process includes: determination by the current NomCom if they are going to follow the previously codified process; if not, how they plan to / have already communicate(d) the change to the ICANN community. (#3) - Consult with current NomCom and NomCom staff to enquire about the comprehensiveness of diagram, including whether too little or too many details are included in the draft. (#4) - Update/finalize diagram (#5) -
Reach out to decide if additional visual improvements to
the diagram are desired and whether ICANN org can
provide needed services.
(#
6) -
If a third-party vendor is required, NomComRIWG to
enquire with ICANN org if current budget allows for the
procurement of a third-party vendor; if it does not:
NomComRIWG to coordinate a budget request for the
next fiscal year via ICANNs annual budget cycle.
(#
7) - Publish where appropriate and publicize among the
community. (#8) -
Ensure that the diagram is periodically reviewed and
updated, if required and that the community is duly
updated about any those process updates.
(#
9) -
Ensure that any deviation from the standard process by
the NomCom is clearly communicated to the ICANN
community		ICANN org NomCom support staff coordination with CommsUpdate ongoing role; deviations to the process map, determine if they are material changes.
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NomCom2 ReviewRec 14 - NomCom2 Review - COMMUNICATIONS TO RECEIVING BODIESAR-004465Formalize communication between the NomCom and the Board, SOs/ACs, and the PTI Board in order to understand needed competencies and experience.There is a lack of communication between the NomCom and Board/SOs/ACs regarding the desired skills and competencies of potential candidates. In addition, the Board and SOs/ACs sometimes struggle to reach consensus on what they need and do not have an effective way to communicate to the NomCom if current appointees should be re-appointed.Implementation CompleteRecurring with continuous improvementYesICANN - Completehttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) NomComRIWG to work with the current/former NomCom members, ICANN Board, ICANN org, and representatives of PTI to understand what information is currently shared between the NomCom and the bodies to which the NomCom makes appointments, including the timing of these communications.
(#2) NomComRIWG, in coordination with the current/former NomCom members and ICANN org and the bodies that receive NomCom appointees, including the ICANN Board and PTI Board, to identify what additional information (if any) can be shared.
(#3) - NomComRIWG, in coordination with the current/former NomCom members, ICANN org and the bodies that receive NomCom appointees, including the ICANN Board and PTI Board, to identify whether improvements should be made to the timing of this exchange of information. (in progress - implemented)
(#4) - NomComRIWG, in coordination with the ICANN Board and impacted portions of the ICANN community, to draft a communication process and timeline, including desired information to be shared, that the NomCom and the bodies that receive NomCom appointees should follow each year, including what information should be shared with the recruitment agency(ies). (in progress - implemented)
(#5) - If applicable, updates should be made to the NomCom’s operating procedures.		[NOTE: SC role dependent upon feedback requiring the effectiveness of communication between NomCom and the receiving bodies.]
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NomCom2 ReviewRec 15 - NomCom2 Review - CANDIDATE JOB DESCRIPTIONSAR-004466The NomCom should publish detailed job descriptions for Board, SO/AC, and PTI Board positions. The job descriptions, in combination with specific needed competencies identified each year by the NomCom, should form the basis for recruiting and evaluation There is a lack of communication between the NomCom and Board/SOs/ACs regarding the desired skills and competencies of potential candidates. In addition, the Board and SOs/ACs sometimes struggle to reach consensus on what they need and do not have an effective way to communicate to the NomCom if current appointees should be re-appointed.RIWG role complete; SC role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) - Await and collect the finalized job descriptions as per Rec 14.
(#2) - NomComRIWG, with support from ICANN org, to establish the process for the NomCom to make sure that when publishing the job descriptions, the NomCom is transparent if it decides to include other factors than those received through the suggestive Board advice or input from other bodies that receive NomCom appointees. [for NomCom staff[]
(#3) - NomCom with support of ICANN org to update the NomCom Operating Procedure Manual with this new process [for NomCom staff]

(#4) - Assure that the NomCom Standing Committee (Rec #24) performs annual outreach to Board, SO/AC, and PTI Board to receive feedback on specific needed competencies
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NomCom2 ReviewRec 16 - NomCom2 Review - FEEDBACK ON NOMCOM APPOINTEESAR-004467Implement and codify a system for providing feedback to the NomCom regarding the contributions and participation of members up for reappointment by the NomCom.There is a lack of communication between the NomCom and Board/SOs/ACs regarding the desired skills and competencies of potential candidates. In addition, the Board and SOs/ACs sometimes struggle to reach consensus on what they need and do not have an effective way to communicate to the NomCom if current appointees should be re-appointed.RIWG role complete; Community role(s) remainingRecurring with continuous improvementYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) - Work with the current/former NomCom members, ICANN Board and ICANN org to understand what information is currently shared between the NomCom and the bodies to which the NomCom makes appointments, including the timing of these communications. (#2) - NomComRIWG, with support from ICANN org and in coordination with the current/former NomCom members, ICANN org and the bodies that receive NomCom appointees, including the ICANN Board, to identify what additional information (if any) can be shared.Receiving bodies need to determine if they want to implement peer reviews to provide to the NomCom as an assessment tool. (#3) - NomComRIWG, in coordination with the current/former NomCom members, ICANN org and the bodies that receive NomCom appointees, including the ICANN Board, to identify whether improvements should be made to the timing of this exchange of information.
(#4) - Assure that the NomCom Standing Committee (Rec #24) performs annual outreach to Board, SO/AC, and PTI Board to receive feedback on specific needed competencies
(#5) - If applicable, updates should be made to the NomCom’s operating procedures.
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NomCom2 ReviewRec 17 - NomCom2 Review - MAINTAIN CURRENT DIVERSITYAR-004468Maintain current diversity requirements for NomCom appointees.There is some disagreement over whether the NomCom should incorporate additional diversity requirements for its appointees.Implementation CompleteNoICANN - Completehttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) Recommend that bodies receiving NomCom appointees, as part of the implementation of recommendations 14 and 16, include any relevant information on desired diversity in their annual communication/advice to the NomCom.
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NomCom2 ReviewRec 18 - NomCom2 Review - CANDIDATE COMMUNICATIONS SCHEDULEAR-004469Publish a candidate communication schedule and codify a communication process with candidates.The NomCom’s interactions with candidates has improved significantly over the past five years and is generally viewed positively. However, several candidates expressed negative experiences regarding their interactions.RIWG role complete; SC role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) - Gain an overview of the current candidate communications of the NomCom by enquiring with current/former NomCom members and NomCom Staff.

(#2) - Talk to previous NomCom appointees to understand how they perceived the communication process.
(#3) - Propose a communication schedule including timing of communications with both successful and unsuccessful candidates.
(#4) - Discuss with current/former NomCom members, NomCom staff, and previous NomCom appointees whether proposed communication schedule meets requirements and what further improvements could be made.
(#5) - Finalize communication process; this should include annual surveys of all NomCom applicants.
(#6) - Update NomCom’s workflow (recommendation 13).
(#7) - Publish communication schedule and timelines for candidate communications.
(#8) - Ensure the Standing Committee reviews the annual applicant survey results and makes any changes as needed for the following year.
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NomCom2 ReviewRec 19 - NomCom2 Review - NOMCOM MARKETING PLANAR-004470ICANN staff and the recruiting consultant, along with NomCom members, should leverage the detailed job description and desired competencies and experience to develop a marketing plan to better target prospective candidates.NomCom’s recruiting processes are generally effective, especially in recent years, but there is room for improvement. The NomCom should continue to increase the diversity of the candidate pool.RIWG role complete; SC role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) - Reach out to NomCom, ICANN org, ICANN communication team, and the recruitment consultant(s), to understand what the state of current outreach and marketing is with regard to ensuring a diverse candidate pool in response to the NomCom’s annual recruitment efforts.

(#2) - Identify possible improvements to the marketing plan and decide, in cooperation with the current NomCom, ICANN org, and the Standing Committee (if already in place), what additional efforts should be undertaken to target candidates for future NomCom’s recruitment cycles.
(#3) - This marketing effort should also help educate potential outside candidates about ICANN.
(#4) - NomCom to conduct annual measurements related to the quality of the applicant pool.
(#5) - Standing Committee (or NomComRIWG as long as the Standing Committee is not yet in place) to assess effectiveness of outreach/marketing efforts on an annual basis and work with the NomCom, ICANN org and the recruitment consultant(s) to make improvements for the following year as required.
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NomCom2 ReviewRec 20 - NomCom2 Review - BLINDED CANDIDATE ASSESSMENT AR-004471The evaluation consultant should undertake a preliminary screen of all Board candidates and provide blinded assessments to the NomCom to assist the NomCom with reducing the pool of candidates to the deep-dive shortlist.The NomCom does not always evaluate candidates in a consistent manner.Implementation CompleteRecurring with continuous improvementYesICANN - Completehttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) - Consult with current and past NomComs as well as ICANN org to determine what candidate attributes/data should be anonymized during the blind assessment (and when to reveal all data points), including steps to prevent:
(#1a) - losing access to candidate data prior to sharing with the NomCom
(#1b) - limiting the NomCom’s choices of candidates [any steps missing?]
(#1c) - making the firm’s recommendation for a short list binding on the NomCom
(#2) - NomComRIWG to establish when in the NomCom cycle the short list should be produced to have maximum benefit for the NomCom. (#3) - If necessary, NomComRIWG to work with ICANN org to amend evaluation firm contract with the need to provide blind assessments and propose a deep-dive shortlist of the applicant pool (in accordance with 2 above), while preserving all application materials and making them available to the NomCom if so requested. (#4) Establish a feedback mechanism to assess the effectiveness of the evaluation consultant providing a deep-dive shortlist to the NomCom and adjust the consultant's remit for the following year, if necessary (to be maintained by NomCom Standing Committee, see Recommendation #24).SC has a role to evaluate annually and recommend changes.
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NomCom2 ReviewRec 21 - NomCom2 Review - STANDARDIZED EVALUATION TOOLAR-004472The NomCom should use a standardized tool to evaluate and prioritize candidates, based on desired competencies and experience as determined annually. This tool will not replace qualitative assessments of candidates.The NomCom does not always evaluate candidates in a consistent manner.RIWG role complete; SC role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) - Determine what process information, and other relevant data (including diversity requirements), needs to be captured in the tool by: (#1.a) - Consulting current and former NomCom members
(#1.b) - Consulting those bodies that appoint members to the NomCom
(#1.c) - Consulting with ICANN org
(#1.d) - Consulting with other sources to determine industry best practices, possibly ICANN HR

(#2) - Decide which additional tools should be part of the tool kit.
(#3) - Outreach to current and former NomCom members to solicit input what the toolkit should contain.
(#4) - Draft the tool kit components based on feedback and NomComRIWG input.
(#5) - Ensure that the evaluation toolkit information is shared in a timely manner with the incoming NomCom and overall community.
(#6) - Incoming NomCom should amend the standardized toolkit based on the updated/latest job descriptions for positions to be filled.
(#7) - Ensure the Standing Committee is aware of the necessity to maintain and update the evaluation toolkit on an annual basis accordingly to input from the outgoing NomCom, as well as each year’s specific job description.
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NomCom2 ReviewRec 22 - NomCom2 Review - INTERVIEW QUESTION LIBRARYAR-004473The NomCom should provide consistent interview questions and an interviewer evaluation form for the candidates interviewed during the deepdive phase and the final face-to-face interviews.The NomCom does not always evaluate candidates in a consistent manner.RIWG role complete; SC role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) - Communicate with NomCom to capture and review what questions and evaluation tools are typically used by the NomCom during the deep-dive and final interview phases. (#2a.) - Current and former NomCom members
(#2b.) - Current and former NomCom appointees
(#2c.) - NomCom supporting staff (HR)

(#2) - Establish which questions and tools should be included in the ‘interview question library’ used by every NomCom, (with the library included in the toolkit) by consulting:
(#2d) - External firm(s)
(#3) - Once finalized, integrate these questions into an interviewer evaluation form and incorporate into the evaluation toolkit (see Recommendation #21).
(#4) - Deep-dive team assignments should consider additional factors beyond simply time zone availability, such as, e.g., potential conflicts and different cultures.
(#5) - Each new NomCom can generate its own questions as well as pull from the ‘library’ to conduct a ‘semi-structured’ interview.
(#6) - Instruct Standing Committee to capture the actual questions asked, scrubbing them of all identifying personal data, used at all stages, as well as seek feedback from each NomCom to assess usefulness of questions and update evaluation tool kit if and when needed.
24
NomCom2 ReviewRec 23 - NomCom2 Review - CANDIDATE POOL DATA AR-004474The NomCom should publish additional data on the candidate pool and the recruiting source of candidates.The NomCom has made significant progress in becoming more transparent, but transparency of its processes is still a concern within parts of the ICANN communityRIWG role complete; SC role(s) remainingYesICANN - Completehttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) - Work with ICANN org to establish what data about the candidate pool has been published over the past five years. (#2) - Work with ICANN org to determine what nonconfidential,
non-identifiable data has not been made
public and why.
(#3) - Consult with the wider ICANN community what additional non-confidential, non-identifiable data points should be collected and published.
(#4) - Reach consensus within NomComRIWG on what additional data, if any, should be published going forward and capture this consensus in the toolkit.
(#5) - Coordinate with ICANN org to assure the additional data is captured and published.
(#6) - Instruct Standing Committee to oversee the continuous publication of data, as defined, and to ensure analytics/trend analysis is conducted to decide if adjustments should be made (and if so what kind) for future NomComs.
25
NomCom2 ReviewRec 24 - NomCom2 Review - NOMCOM STANDING COMMITTEEAR-004475An empowered body of current and former NomCom members should be formed to ensure greater continuity across NomComs, and in particular, to suggest and assist in implementing changes to NomCom processes.This body would suggest and assist in implementing changes to NomCom processes, since the NomCom itself operates on a tight timeline and needs to focus on its recruiting and evaluation activities. This body should include the current NomCom Chair, and the prior two former NomCom Chairs. This body should be empowered to suggest recommendations, while noting that any suggestions should be provided to the ICANN community for public comment.RIWG role/steps remainingNoICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) - NomComRIWG to discuss proposals for the structureand charter of this Standing Committee: (#1a) - Nature: Cross-community group, Empowered NomCom Standing Committee, Working group
(#1b) - Composition: SO/AC appointed members, NomCom members... Large vs. Small group
(#2) - NomComRIWG to propose the scope of this new body, including:
(#2a) - Advisory/community feedback role, identify which processes are part of its remit, including but not limited to those listed in this detailed implementation plan.
(#2b) - Avoid duplication of the NomCom's work (e.g. body will not participate in any way in the annual recruitment, evaluation or selection of candidates). (#
2c) - Role of the NomCom leadership team vis-à-vis the Standing Committee.
(#2d) - Protecting the NomCom from undue influence from the
Standing Committee.
(#2e) - Clarification on how the Standing Committee
interplays with regular organizational review cycles.
(#2f) - Ensuring that the definition of the Standing Committee
does not negatively impact other improvements
identified through the NomCom review process.
(#3) - NomComRIWG to propose how communication
between the body and the NomCom will be conducted,
how it will be captured and how it will adhere to
ICANN's transparency and accountability standards.
(#4) - NomComRIWG to propose a membership size of the
body, including its possible composition.
(#5) - NomComRIWG to propose performance metrics for
the Standing Committee, and how to review them
annually.		(#6) - Board/OEC to submit for public comment Standing Committee Charter, including proposal on the governance structure of the Standing Committee, including protecting the NomCom from undue influence from the Standing Committee, clarification on how the Standing Committee interplays with regular organizational review cycles, and ensure that the definition of the Standing Committee does not negatively impact other improvements identified through the NomCom review process
(#7) - Following Based on public comments, and based on feedback, ICANN Board, or its delegate, NomComRIWG to finalize the governance structure.
(#8) - ICANN org, in cooperation with Interim Standing Committee NomComRIWG and ICANN community, to discuss what level of staff support and/or other support may be necessary to help the body perform its duties.
(#9) - ICANN Board, or its delegate, to work with NomComRIWG to put the new body into place, i.e. Bylaw change and approval of the Standing Committee Charter, including additional public comment.
(#10) - NomComRIWG to work with ICANN Board and ICANN org to initiate any budgetary requests needed for the operating of the body.
26
NomCom2 ReviewRec 25 - NomCom2 Review - IMPROVE NOMCOM SELECTIONSAR-004476Inform assessments of the NomCom by assessing the performance of the Board.Results from this assessment will aid the NomCom in better understanding potential competency gaps in the current makeup of the Board. Analyzing BSA results longitudinally will then inform future efforts to improve the NomCom’s processes (as well as those of the Board).RIWG role complete; SC role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#2) - Propose additional/improved performance and needs assessment of receiving bodies, if needed, as it relates to identification of needs from NomCom appointees.
(#3) - Propose how the NomCom can use the information from the receiving bodies (step 1) to assess the needs of these bodies to improve NomCom’s selection decisions during its annual selection cycle.
(#4) - Agree with the receiving bodies how assessment and improved selection will be incorporated into the annual selection process, if appropriate/necessary.
(#5) - Incorporate this assessment into the relevant job descriptions developed annually by the NomCom.
(#6) - Determine how to facilitate the receiving bodies performing the assessments.
(#7) - Ensure that interdependency with other, relevant recommendations is taken into account.
(#8) - Standing Committee analyze the performance assessment of the receiving bodies on an annual basis and make adjustments (if/when needed) for the subsequent NomCom.
27
NomCom2 ReviewRec 26 - NomCom2 Review - LEADERSHIP DEVELOPMENTAR-004477ICANN should investigate advancing its nominations process into a Leadership Development function.This is an emerging practice in the nonprofit community and encourages early careerists and new participants to understand leadership opportunities in an organization and develop requisite skills in order to personally and professionally advance. For ICANN, this transformation could involve the current Fellows program in a more robust manner, aiding individuals and ICANN in identifying, cultivating, and recruiting emerging leaders for the future. A key element of a leadership development function is the publishing of pathways for being considered as a future leader.RIWG role complete; ICANN org role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) - Reach out to ICANN org to discuss what would be involved in
developing a leadership development function for unsuccessful NomCom applicants. 		See Implementation Steps to Consider for Standing Committee's Role - column P.

[Note: NomCom support staff working with ICANN org to find or identify leadership skills, improvement, or advancement resources that can be offered to all applicants.] (#7) - In addition, the NomComRIWG to ensure that the communication with unsuccessful candidates explains other volunteer opportunities within ICANN – such communication should be codified within the NomCom operating procedures. [Note: once implemented, this would become a recurring item for SC consideration ] (#2) - Provide an overview of what kind of leadership development
is currently in place, or how current outreach and volunteer
development efforts could be adapted to harness
unsuccessful NomCom candidates.(#3) - Discuss with current/former NomCom members and ICANN org how to identify unsuccessful applicants that would benefit from leadership development. [perhaps for SC in conjunction with NomCom and ICANN org]
(#5) - Investigate and to report back to NomComRIWG about the feasibility of such a leadership development function, which costs would be involved and what potential metrics for success could be applied. [for ICANN org staff following step #2; to be reported back to the SC given timing constraints of RIWG]
(#6) - Launch development function if deemed feasible and potential for harnessing new volunteer talent is sufficiently high. [for ICANN org in conjunction with SC staff support]
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NomCom2 ReviewRec 27 - NomCom2 Review - ICANN UNAFFILIATED DIRECTORSAR-004478Provide clarity on desire for independent directors and designate three specific seats for “Independent Directors.”NomCom appointees are expected to act in the public interest of the global Internet community and not on behalf of a narrower set of interests. The majority of survey respondents either “agree” or “strongly agree” that the NomCom should prioritize appointees that act independently. Some people expressed in the interviews that the NomCom’s primary role is to appoint individuals who 45 are not affiliated with ICANN at all (i.e., not “ICANN insiders”) and can therefore bring new ideas to ICANN.RIWG role complete; ICANN org role(s) remainingYesICANN - In Progresshttps://www.icann.org/en/system/files/files/nomcom2-status-report-29jun20-en.pdf(#1) - Define 'ICANN unaffiliates, based on the findings of the Final Report, and whether a different term should be used. Also determine if this requirement is just for some of the NomCom-appointed Board seats, or for all of them.
(#2) - Review Bylaws and NomCom Operating Procedures and identify potential changes for this recommendation.
(#4) - Review the proposal and ensure that it aligns with all relevant laws and IRS’s regulatory standards applicable to the selection of ICANN’s Board directors.		(#3) - Submit the Updated Bylaws to the OEC for review [pending Legal review and feedback]


(#5) - ICANN Board directs the initiation of Bylaws change to Articles 7 and 8, including transition article (Article 27), and oversees the process.
(#6) - Bylaws change process takes place.		(#7) - If Bylaws are changed, Standing Committee with support from ICANN org, to review and update the NomCom Operating Procedures with definition and requirement.
29
TotalSum
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100