Lantern Walk sign-up sheet
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Lantern Walk 2018 (to be held Sunday 17 June 2018)
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Thanks to all our wonderful volunteers! Your contribution makes our event a lovely evening for everyone!
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Please sign up for a job below.
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There won't be plates or cutlery. All food items will be provided on napkins or in a mug.
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Most food and drink will be sold for a gold coin. Sausages and Gluehwein will be costed to ensure no loss.
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The event usually breaks even, but any profits made on the night will used for making further improvements to Spielwelt's venue or events. The fundraising coordinator can provide further information.
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Questions to: committee.secretary@spielwelt.org.au
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Job NotesVolunteer for 2018 walk
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please sign up here (first name and initial is fine).
Links / suggested people?
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Event managerAlice K and Andrea H
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Assistant event managerLisa S
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BBQ gas bottlesensure they are full and ready to go. Receipts to Lisa for reimbursement, please.
check both of our BBQ bottles (in shed) and make sure they are full enough. If not, swap-n-go.
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Baker 1Sankt Martin's rolls - recipe provided at link, or use your own recipeLink to recipes
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Baker 2Sankt Martin's rolls - recipe provided at link, or use your own recipeLink to recipes
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Baker 3Sankt Martin's rolls - recipe provided at link, or use your own recipeLink to recipes
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Baker 4Martinsmaennchen (bunch of small ones; traditional gingerbread man sized)
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Food donations table supervisorReceive food donations and keep table looking great
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Liquor permit (non-commercial) & Event application & fire permit
Templates on Spielwelt Google driveLisa S
Liquor permit done for the 2018 walk already (on same permit as the Oktoberfest 2017 one).
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Gluehwein 1 (big pot ~15L)Receipts to Lisa for reimbursement, or donate, as you wishSelina & Ulli & Chris & Gerald & Gerda
There is a job description document for the Gluehwein team in the SW Drive Lantern Walk folder (please ask for it).
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Gluehwein 2 (big pot ~15L)Receipts to Lisa for reimbursement, or donate, as you wishSelina & Ulli & Chris & Gerald & Gerda
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Kinder Gluehwein 1recipe provided at linkSelina & Ulli & Chris & Gerald & GerdaLink to recipes
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Gluehwein Team support person 1serving on the night (must be over 18yrs)
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Gluehwein Team support person 2serving on the night (must be over 18yrs)
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Soup cook 1Vegetarian soup - can be transfered to one of the Spielwelt soup urns on the night
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Soup cook 2Chicken soup or similar - can be transfered to one of the Spielwelt soup urns on the night
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Soup cook 3German pea soup or similar - can be transfered to one of the Spielwelt soup urns on the night
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Soup cook 4Pumpkin soup (we only have three urns; need a way to keep this soup warm)
will bring slow cooker to keep soup warm
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Soup table supervisor (early start)set up table, keep clean, hand out soup, collect money
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Water & juice table set up and supervisor (early start)
Dispensers are at the hall. Cups and melamine cups at in the attic at the hall. Juice and water will be bought by the 'Purchaser' and will be at the hall ready for set up.
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Sauerkraut cookBig pot, will be served on top of sausages (no need to cook fresh - can purchase from Belconnen market - but needs to be heated up and brought to the hall warm)Tanja M. & Sergio G.
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BBQ helper 1 (early start)Set-up (arrive 2:30pm to set-up, get BBQs out, clean them and get them ready to start cooking by 3:45pm, then can hand over to cooks, information for BBQ set-up at link)Richard K
Link to BBQ setup information
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BBQ helper 2 (early start)cook on BBQ #1 (arrive at 3:45pm to start cooking)
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BBQ helper 3 (early start)cook on BBQ #1 (arrive at 3:45pm to start cooking)
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BBQ helper 4cash
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BBQ helper 5cash
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BBQ helper 6 bread / server: start at 3:45pm and have rolls already cut and bread/napkins already interleaved and stacked
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BBQ helper 7 bread / server: start at 3:45pm and have rolls already cut and bread/napkins already interleaved and stacked
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BBQ helper 8bread / server: start at 3:45pm and have rolls already cut and bread/napkins already interleaved and stacked
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BBQ helper 9onions, restocker, cooks' helper. Start at 3:45pm.
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Staging assistantMakes sure musicians, table attendants, BBQ workers and MC get food and drinks (by taking orders and bringing food to them)
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Welcomer/crowd marshall 1: jellyfish lantern
welcomes families, answers questions, helps lost children, guides parade route, marshalls crowd into circle by standing north/south/east/west to demarcate circle's circumference.
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crowd marshall 2: jellyfish lanternwelcomes families, answers questions, helps lost children, guides parade route, marshalls crowd into circle by standing north/south/east/west to demarcate circle's circumference.
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crowd marshall 3: jellyfish lanternwelcomes families, answers questions, helps lost children, guides parade route, marshalls crowd into circle by standing north/south/east/west to demarcate circle's circumference.
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crowd marshall 4: jellyfish lanternwelcomes families, answers questions, helps lost children, guides parade route, marshalls crowd into circle by standing north/south/east/west to demarcate circle's circumference.
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Photographertakes photos for our social media. (mostly landscape orientation where possible, 1024 pixels wide)
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Safety & First Aid Officercarries safety lantern for lost children; carries first aid kit.
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Song books 1distributes and collects song books at beginning and end
we may project the lyrics onto the side of the building, instead of having song books this year.
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Song books 2distributes and collects song books at beginning and end
we may project the lyrics onto the side of the building, instead of having song books this year.
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Bonfire coordinatorsources firewood in advance. Ensures the event organiser has obtained a Permit to Burn. Arrives 3:30pm. Sets out our two half-barrels, fire extinguishers (water ones from inside the scout storage room). Lights and maintains fires during the evening. Douses fire and tidies it all up, after the After Party.Gerald W.
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Lantern stick and light distribution 1helps families sign out lantern stick each, and issues tea lights, helps repair broken lanterns
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Lantern stick and light distribution 2helps families sign out lantern stick each, and issues tea lights, helps repair broken lanterns
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MCmaster (or mistress) of ceremonies
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Instrumental Musician 1musicians: can someone play an instrument to accompany us as we walk, or in a large gathering?Michael Ki. (trumpet)
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Instrumental Musician 2musicians: can someone play an instrument to accompany us as we walk, or in a large gathering?
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Instrumental Musician 3musicians: can someone play an instrument to accompany us as we walk, or in a large gathering?
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Sankt Martina willing actor to wander amongst the crowds, talk to kids, have photos taken, lead the parade, perform in the play. Costume provided. Must have reasonably loud voice, and a stage presence. Geman-speaking. Rehearsal on the day before the event (Saturday).
express interest here - actors will be selected by the event managers
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Sankt Martin's warrior 1a willing actor to wander amongst the crowds, talk to kids, have photos taken, lead the parade, perform in the play. Costume provided. Only 1-2 short lines in play, in German. Rehearsal on the day before the event (Saturday).
express interest here - actors will be selected by the event managers
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Sankt Martin's warrior 2a willing actor to wander amongst the crowds, talk to kids, have photos taken, lead the parade, perform in the play. Costume provided. Only 1-2 short lines in play, in German. Rehearsal on the day before the event (Saturday).
express interest here - actors will be selected by the event managers
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Beggar in playa willing actor to perform in the play. Costume provided. Needs reasonbly good voice, and good stage presence. German-speaking. Rehearsal on the day before the event (Saturday).
express interest here - actors will be selected by the event managers
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Audio engineer 1 (early start)sets up and looks after sound system (please come by 3.30)Richard K
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Purchaser 1 (early start)Orders and purchases perishables. Bring to the hall before hand. Receipts to Lisa for reimbursement. Shopping list at link. Any question please contact LisaLink to shopping list
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Purchaser 2 (early start or leave at hall beforehand)
Purchases and brings non-perishables. Bring to the hall before hand. Receipts to Lisa for reimbursement, please. Shopping list at link. Any question please contact Lisa SLink to shopping list
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Purchaser 3Purchases items from the grant: signs, etc. See Lisa for the list and funding budget. Can be done online mostly. Still to be determined.
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Lantern table attendantHelp sign out lanterns- or lantern-sticks-on-loan. Sell extra LED candles if nec. Repair lanterns if children's lanterns get damaged.
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Equipment set up 1 (early start)Set up equipment at hall 2.30-4pm (Special Events person will help too)
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Equipment set up 2 (early start)Set up equipment at hall 2.30-4pm
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Equipment set up 3 (early start)Set up equipment at hall 2.30-4pm
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Yes, we all have tired children after the event. Many hands makes it go more quickly for everyone. Some families come in 2 vehicles or we can help organise rides for anyone staying behind later to help clean up.
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Equipment pack up 1pack equipment at hall 6:30 to 9pm (Special events person will help too)
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Equipment pack up 2pack equipment at hall 6:30 to 9pm
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Dish washer 1wash dishes 6:30 to 9pmsee note above
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Dish washer 2wash dishes 6:30 to 9pm
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BBQ cleaner 1clean up BBQ after event, 6:30 to 7:30pmRichard Ksee note above
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BBQ cleaner 2clean up BBQ after event, 6:30 to 7:30pm
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Publicityposters to families before event.Alice K, Andrea H
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Order lantern kitsorder and ship lantern making kits from Germany. Receipts to Lisa for reimbursement, please.
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Order batteriesOrder LED candles. Receipts to Lisa for reimbursement, please.
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Acquit grantAcquit multicultural grant after the event.Lisa S
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