PCO_Expense_Report
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ECS PCO Expense Report
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Guidelines:
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When incurring ECS PCO related expenses, please follow these guidelines:
• Get approval for all expenses in advance by Committee Chair.
• Exercise discretion and good judgment with respect to those expenses.
• Be cost conscious and spend money as carefully and judiciously as the individual would spend his or her own funds.
• Report expenses, supported by required documentation, as they were actually spent.

Expense Report
Expenses will not be reimbursed unless the individual requesting reimbursement submits a completed Expense Report. The Expense Report, which shall be submitted at least 60 days of the completion of the event must include:
• The individual’s name, address, email and phone number
• The date and purpose of the event, including a short description.
• An itemized list of all expenses for which reimbursement is requested.

Receipts
• Receipts (copies are acceptable) are required for all expenditures billed directly to ECS’s PCO.
• When a receipt also includes personal items, please ensure that the receipt clearly identifies PCO expenses that require reimbursement by highlighting or circling them.
• Submit expense reports and receipts to PCO Treasurer via email (treasurer@ecspco.org), or to the PCO Upper School mailbox, bring in person or mail to: ECS 829 Milton Street Pgh., Pa. 15218 Attention: PCO Treasurer.
• Checks will be mailed within 7-10 days.
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Where should your check be mailed to? HOME ADDRESS or UPPER SCHOOL PCO MAILBOX
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PURPOSE:Date
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INFORMATION:
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NamePhone
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AddressEmail
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City, State, Zip
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DateDescriptionTotal
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Subtotal $ -
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Advances
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Total $ -
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NOTES:
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APPROVED:
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Expense report