Volunteer Opportunities.xlsx

	A	B	C	D	E	F
1	Committee	Responsibilities	Time Commitment	# People Needed	Volunteer(s)	Point Person

2	Auction Chair(s) Responsibilities
3	Check-in	Responsible for creating a check in process and setting up check in area
4	Check out	Organize checkout process
5	Cleanup	Responsibilities: Organizing the clean up crew after the auction Find volunteers to store things in their car over the weekend Meet families at school on Monday to sort through supplies Return supplies to auction closet *Reorganize auction closet
6	Set Up	Set up venue on the Thursday or Friday before the auction
7	Venue/Vendor Planning	Responsibilities: * Book Venue, DJ, and auctioneers * Menu planning and room layout
8	Committees
9	Acquisitions	Responsibilities: Soliciting items/gift cards from local companies and businesses Logging the donations and business information	Begin work during the previous school year (or summer at the latest) 10+ hours per week	3+
10	Classroom Pottery Raffle	Responsibilities: Contacting Art Unlimited Organizing when to come to classrooms and do the fingerprinting	Start at beginning of school year through when pottery is finished	1 - 2
11	Classroom Projects	Responsibilities: Getting the office small envelopes, labels, and sign up sheets ready prior to the open house Create style guide for examples *Communicating with all of the classroom project volunteers	Begin work over the summer to prepare for open house 3+ hours a week	1 - 2
12	Decorations	Responsibilities: Planning decor of venue to fit with auction theme Purchasing supplies (and filling out reimbursement forms) Creating decorations (crafting) Decorating the venue the day of (or day before) the Auction	Start over summer break 1 - 2 days a month over the summer (chair) 2 - 3 hours a week once school starts (committee members) Decorating venue 2 days before	5+
13	Family donations	Responsibilities: Getting family donations from office Logging family donations Depositing cash and checks Storing gift cards and donated goods (at home or auction closet in school basement)	Start at beginning of school year 2 - 3 hours per week	1
14	Finance	Responsibilities: Creating tracking spreadsheets for all raffles/games sales during the auction Count all cash sales during the auction *Log live auction winning bids	2 - 3 hours the week prior to the auction 3+ the night of the auction	1 - 3
15	Friends and Family Invites	Responsibilities: Getting the forms to the office prior to open house Getting children to sign invitations *Mailing an auction invite to those returned forms	Beginning of school year 3 - 4 hours	1 - 2
16	Gratitude	Responsibilities Get students to write thank you's to sponsors and businesses Purchase materials (and filling out reimbursement forms)	Begin after auction 6+ hours	1 - 2
17	Jeans Day Coupons	Responsibilities: Tallying earned jeans day per family Printing *Distributing the coupons	All done after the auction - approximately 2-3 hours total.	1
18	Media	Responsibilities Creating and printing the brochure for the Auction Creating various informational flyers for the comminicator Creating table/station signs for auction Creating the slideshow of the sponsor logos Creating a slideshow of the Live Auction items Bringing a projector the night of the Auction *Advancing slides during the live auction	Start over summer break 1 - 5 hours (less over the summer, more closer the auction)	1 - 2
19	Raffles/Games	Resposibilities: Planning the special raffles or games the night of the Auction Purchasing raffle supplies *Setting up raffles day before or day of the auction	Start durning summer break 0 - 3 hours per week	1 - 3
20	Silent Auction Stations	Responsibilities: Grouping donations into themed silent auction items Shop for basket filler items Creating gift baskets (during school day) Tagging and numbering each basket *Setting up silent auction stations day before or day of the auction	Begin 1 month before auction 10+ hours per week	5+
21	Social Media	Responsibilities: Promoting the auction on Facebook/Instagram Taking pictures of various silent items and classroom projects	Begin work previous school year 1 - 2 hours per week	1 - 2
22	Sponsorships	Responsibilities: Emailing and calling prospective sponsors Keeping a log of sponsors and amount Contacting the Parish office 2 weeks before to put sponsors in bulletin Contacting the office the week of the auction to display diamond sponsors on school sign	Begin work over summer 3 - 5 hours a week	2+
23	Teacher Experiences	Responsibilities: Coordinating teacher experiences Prep excel template to input into auction software	Start at beginning of school year. Approx 2-3 hours per week.	1
24	Technology	Responsibilities: Liason with auction software company Become auction software expert (complete training sessions) Train other users Create auction website *Maintain auction laptops and printer	Begin work previous school year Many hours	1 - 2
25	Tuition Raffle/ Pre-event Ticket Sales	Responsibilities: Purchasing raffle ticket stubs (and filing out reimbursement forms) Selling raffle tickets Maintaining a sales log Getting the stubs to buyers either by mail or through a student Will be in charge of logging in ticket sales in the auction software Picking up sales forms from school office	Some prep work over the summer 1 - 5 hour(s) per week once school starts until auction	1
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