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Recommended Zoom Settings for Brown Act NC MeetingsRevised January 31, 2022
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Strongly Suggested Department Protocol (note: CONFIRM THE SELECTIONS ARE SAME AS OTHER SHEETS)Brown Act Required/ConsidertionSettings for Meetings/WebinarsSetting Pre-SelectionCan Override when SchedulingNotesZoom Version
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Security
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Require that all meetings are secured with one security option
Require that all meetings are secured with one of the following security options: a passcode, Waiting Room, or "Only authenticated users can join meetings". If no security option is enabled, Zoom will secure all meetings with Waiting Room.
OffYesThis feature is only available with version 5.4.7 or later.
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XWaiting Room
When participants join a meeting, place them in a waiting room and require the host to admit them individually. Enabling the waiting room automatically disables the setting for allowing participants to join before host.
OffNoAdministratively Turned OffThis feature is only available with version 4.0 or later. The customized waiting room UI is only available with 4.1.20185.0205 or later
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Waiting Room Options
The options you select here apply to meetings hosted by users who turned 'Waiting Room' on
OffNo
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XXRequire a Passcode when scheduling new meetings
A passcode will be generated when scheduling a meeting and participants require the passcode to join the meeting. The Personal Meeting ID (PMI) meetings are not included.
OffNoAdministratively Turned Off
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xRequire a passcode for instant meetings
A random passcode will be generated when starting an instant meeting
OffN/A
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xRequire a passcode for Personal Meeting ID (PMI)N/A - Kept OffN/AThe assigned Personal Meeting ID (PMI) is the default meeting that launches when scheduling meetings and webinars. Do not share the NC’s PMI.
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XXWebinar Passcode
A passcode will be generated when scheduling a Webinar and participants require the passcode to join the Webinar.
OffYes
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XXRequire a passcode for Personal Audio ConferenceOffNoAdministratively Turned Off
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XXRequire passcode for participants joining by phone
A numeric passcode will be required for participants joining by phone if your meeting has a passcode. For meeting with an alphanumeric passcode, a numeric version will be generated.
OffNo
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XXEmbed passcode in invite link for one-click join
Meeting passcode will be encrypted and included in the invite link to allow participants to join with just one click without having to enter the passcode.
OffNoTurned Off 4/13/20
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XXOnly authenticated panelists can join webinars
Panelists will need to sign in to the Zoom account that was invited to the webinar.
OffYesPublic meetings need to be open and accessible to everyone. People who do not have a zoom account need to be allowed to join any public meeting.
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Only authenticated meeting participants and webinar attendees can join meetings and webinars
Meeting participants and webinar attendees will need to authenticate prior to joining a session. Hosts can choose one of the options below when scheduling meetings or webinars.
OffYes
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If Waiting Room is enabled, phone-only users will be placed in the Waiting Room.
If Waiting Room is not enabled, phone dial-in only users will:
See NotesNoBe allowed to join the meeting.
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Block users in specific domains from joining meetings and webinarsOffYes
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XXOnly authenticated users can join meetings from Web client
The participants need to authenticate prior to joining meetings from web client
OffYes
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Approve or block entry to users from specific regions/countries
Determine whether users from specific regions or countries can join meetings/webinars on your account by adding them to your Approved List or Blocked List. Blocking regions may limit CRC, Dial-in, Call Me, and Invite by Phone options for participants joining from those regions.
OffYes
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Schedule Meeting
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Host video
Start meetings with host video on
OnYesHost can still choose to join with camera off
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Participants video
Start meetings with participant video on. Participants can change this during the meeting.
OffYesParticipants can still turn camera on during meeting/webinar. Host can Stop Camera after participants starts camera, after that they cannot turn camera back on (until host invites them to). Department recommends all NC meetings to be set as a "webinar" and turn off participant video
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Audio Type
Determine how participants can join the audio portion of the meeting. When joining audio, you can let them choose to use their computer microphone/speaker or use a telephone. You can also limit them to just one of those audio types. If you have 3rd party audio enabled, you can require that all participants follow the instructions you provide for using non-Zoom audio.
Telephone and Computer AudioYesChoice of audio input device
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Allow participants to join before host
Allow participants to join the meeting before the host arrives
OffYesParticipants who call in early will be put on hold
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Allow Zoom Rooms to start meeting with Host KeyOffNoAdministratively Turned Off
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Enable Personal Meeting ID
A Personal Meeting ID (PMI) is a 9 to 11 digit number that is assigned to your account.
OffNoThis feature is only available with version 5.0.1 or later.
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Add watermark
Each attendee sees a portion of their own email address embedded as a watermark in any shared content and on the video of the participant who is sharing their screen. This option requires enabling “Only signed-in users can join the meeting” or “Only signed-in users with specified domains can join meetings”.

You can choose the default watermark settings below. If you want, you can allow hosts to edit these settings during their meetings.
OffNoAdministratively Turned Off 01.20.2022
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Add audio watermark
If a user is recording the meeting or webinar, their personal information will be embedded in the recording as an inaudible watermark. This option will be enabled when "Only authenticated users can join" is enabled.
If you would like details of users who have recorded a Zoom meeting or webinar, please submit your request online. You will need to provide the following information:
Meeting Information (Meeting ID, date and time of occurrence)

The recording file (video or audio file)
OffAdministratively Turned Off 01.20.2022
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xMute all participants when they join a meeting
Automatically mute all participants when they join the meeting. The host controls whether participants can unmute themselves.
OnYesThis feature is only available with version 3.5.63382.0829 or later
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Upcoming meeting reminder
Receive desktop notification for upcoming meetings. Reminder time can be configured in the Zoom Desktop Client.
OffNoThis feature is only available with version 4.1.24407.0507 (Windows) and 4.1.24423.0507 (macOS) or later
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In Meeting (Basic)
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Require encryption for 3rd party endpoints (SIP/H.323)
By default, Zoom requires encryption for all data transferred between the Zoom cloud, Zoom client, and Zoom Room. Turn on this setting to require encryption for 3rd party endpoints (SIP/H.323) as well.
OffNo
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XXXChat
Allow meeting participants to send a message visible to all participants
OffNoTo mitigate any disruptions and/or "Zoom bombing" of meetings
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xXXPrivate chat
Allow meeting participants to send a private 1:1 message to another participant.
OffNoTo migitage any serial communication
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Auto saving chats
Automatically save all in-meeting chats so that hosts do not need to manually save the text of the chat after the meeting starts.
OffNo
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Sound notification when someone joins or leavesSee NotesNoThis option plays sound when participants join or leave
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Send files via meeting chat
Hosts and participants can send files through the in-meeting chat.
OffNo
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Send files via webinar chatOffNo
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Feedback to Zoom
Add a Feedback tab to the Windows Settings or Mac Preferences dialog, and also enable users to provide feedback to Zoom at the end of the meeting
OffNo
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Display end-of-meeting experience feedback survey
Display a thumbs up/down survey at the end of each meeting. If participants respond with thumbs down, they can provide additional information about what went wrong.
OffNoThis feature is only available with version 4.0 or later
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xCo-host
Allow the host to add co-hosts. Co-hosts have the same in-meeting controls as the host.
OnNoOption Administrative kept, 7/10/20; Co-Hosts can un-mute themselves and present their screens. No Limit known at this time
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Meeting Polls/Quizzes
Allow host to add polls before or during a meeting
OffNo
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Meeting Survey
Allow host to present survey to participants once a meeting has ended
OffNo
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Webinar Polls/Quizzes
Allow host to add polls before or during a webinar
OffNo
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Webinar Survey
Allow host to present surveys to attendees once a webinar has ended
OffNo
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Always show meeting control toolbar
Always show meeting controls during a meeting
OnNoThis feature is only available with version 4.0 or later
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Show Zoom windows during screen shareOffNoThis feature is only available with version 3.6.10810.1031 or later
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Screen sharing
Allow host and participants to share their screen or content during meetings
OnYes
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Who can share?Host OnlyYes
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Who can start sharing when someone else is sharing?Host OnlyYes
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Disable desktop screen sharing for meetings you host
When this option is on, users can only share selected applications and files.
OffNo
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Disable screen sharing when guests are in the meeting
Guests include users who are not signed in or not in the same account. Participants who dial-in via phone or join with SIP/H.323 devices will still be able to screen share.
OffNo
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Annotation
Allow host and participants to use annotation tools to add information to shared screens
OffNoThe ability to disable Annotation only effect on Zoom client with version 3.5.63382.0829 or later
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Whiteboard
Allow host and participants to share whiteboard during a meeting
OffNoThis feature is only available with version 4.0.4 or later
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Remote control
During screen sharing, the person who is sharing can allow others to control the shared content
OffNo
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Slide Control
During a presentation, the person who is sharing can allow others to control the PowerPoint or Keynote slide presentation
OffNo
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Non-verbal feedback
Allow meeting participants to communicate without interrupting by clicking on icons (yes, no, slow down, speed up, coffee cup). These icons are found in the Reactions menu in the toolbar, and when selected, they display on the participant's video and in the participants list until dismissed.
OnNoThis feature is only available with version 4.0.25513.0228 or later
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Meeting reactions
Allow meeting participants to communicate without interrupting by reacting with an emoji that shows on their video. Reactions disappear after 10 seconds. Participants can change their reaction skin tone in Settings.
OffNo
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Allow removed participants to rejoin
Allow previously removed meeting participants and webinar panelists to rejoin
OnNoThis feature is only available with version 4.3.46185.0120 or later
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Allow users to change their name when joining a meeting
By disabling this setting, users will always use their name on profile page to join a meeting
OffNo
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Allow participants to rename themselves
Allow meeting participants and webinar panelists to rename themselves.
OffYes4/14/20 This setting should be Off as only Hosts should rename participants.This feature is only available with version 4.6.10 or later
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Hide participant profile pictures in a meeting
All participant profile pictures will be hidden and only the names of participants will be displayed on the video screen. Participants will not be able to update their profile pictures in the meeting.
OnNoAll participant profile pictures will be hidden and only the names of participants will be displayed on the video screen. Participants will not be able to update their profile pictures in the meeting.This feature is only available with version 5.0.0 or later
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In Meeting (Advanced)
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Report to Zoom
Allow users to report meeting participants for inappropriate behavior to Zoom's Trust and Safety team for review. This setting can be found on the meeting information panel.
OnNoHosts can report meeting participants for inappropriate behavior to Zoom's Trust and Safety team for review. This setting can be found on the Security icon on the meeting control toolbar.
This feature is only available with version 5.0.0 or later
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xxQ&A in webinar
Allow attendees to ask questions for the host and panelists to answer
Off No
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Breakout room
Allow host to split meeting participants into separate, smaller rooms
OffNo
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Remote support
Allow meeting host to provide 1:1 remote support to another participant
OffNo
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xClosed captioning
Allow host to type closed captions or assign a participant/third party device to add closed captions
See NotesNoTurn On, if request for accomodation is made.
Please ensure you have 72 hours to make request. If a request is made please inform ncsupport@lacity.org to make the request to the Department of Disability in advance of the meeting.
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Enable live transcription service to show transcript on the side panel in-meeting
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Save Captions
Allow participants to save fully closed captions or transcripts
OffNoCannot turn On when Closed captioning is Off
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xLanguage Interpretation
Allow host to assign participants as interpreters who can interpret one language into another in real-time. Host can assign interpreters when scheduling or during the meeting.
See NotesTurn On, if request for accomodation is made.
Please ensure you have 72 hours to make request.
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Far end camera control
Allow another user to take control of your camera during a meeting. Both users (the one requesting control and the one giving control) must have this option turned on.
OffNo
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Group HD video
Activate higher quality video for host and participants. (This will use more bandwidth.)
OffNo
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Virtual background
Customize your background to keep your environment private from others in a meeting. This can be used with or without a green screen.
OnNoWhen using virtual background, please use a simple clean background. Do not use any campaign images as a virtual background.
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Video filters
Turn this option on to allow users to apply filters to their videos
OffNo
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Immersive View
Allow hosts to curate case-specific scenes, such as a classroom or boardroom for their meetings or webinars.
OnNo
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Focus Mode
A mode that shows only hosts and co-hosts' videos and profile pictures during a meeting. Focus Mode can be found in the "More" menu in the in-meeting toolbar.
OffNo
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Identify guest participants in the meeting/webinar
Participants who belong to your account can see that a guest (someone who does not belong to your account) is participating in the meeting/webinar. The Participants list indicates which attendees are guests. The guests themselves do not see that they are listed as guests.
OffNoAdds (guest) note to participants without lacity.org zoom account
This feature is only available with version 4.0.5 or later
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Auto-answer group in chat
Allows user to add others to an 'Auto Answer Group'. Calls from members of a user's 'Auto Answer Group' will be automatically answered for that user.
OffNo
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Only show default email when sending email invites
Allow users to invite participants by email only by using the default email program selected on their computer
OffNo
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Use HTML format email for Outlook plugin
Use HTML formatting instead of plain text for meeting invitations scheduled with the Outlook plugin
OffNo
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Allow users to select stereo audio in their client settings
Allow users to select stereo audio during a meeting
OffNo
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Show a "Join from your browser" link
Allow participants to bypass the Zoom application download process, and join a meeting directly from their browser. This is a workaround for participants who are unable to download, install, or run applications. Note that the meeting experience from the browser is limited
OnNo
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Allow livestreaming of meetingsOnNoIf streaming live, please make sure to announce at the beggining of the meeting, and inform the audiance for anyone joining through social media live stream will need to join the Zoom webinar/meeting to make public comment.
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Livestreaming Options
Facebook
Workplace by Facebook
YouTube
Custom Live Streaming Service
See NotesPlease check the livestreaming platform your Neighborhood Council will use.
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Allow livestreaming of webinarsOnNoIf streaming live, please make sure to announce at the beggining of the meeting, and inform the audiance for anyone joining through social media live stream will need to join the Zoom webinar/meeting to make public comment.
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Livestreaming Options
Facebook
Workplace by Facebook
YouTube
Custom Live Streaming Service
See NotesPlease check the livestreaming platform your Neighborhood Council will use.
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When the webinar has reached capacityEnabledNo
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Show a custom disclaimer when starting or joining a meeting
Create your own disclaimer that will be shown at the start of all meetings hosted by your account
OffNo
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Request permission to unmute
Select this option in the scheduler to request permission to unmute meeting participants and webinar panelists. Permissions, once given, will apply in all meetings scheduled by the same person.
OnNo
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Enable "Stop incoming video" feature
Allows meeting participants to turn off all incoming video feeds on their screen (does not effect other participants’ screens). To access this feature, click the view button at the top-right corner of your screen.
OnNoThis feature is only available with version 5.8.0 or later.
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Save Gallery View
After re-ordering the gallery, the host may save the arrangement as a custom seating chart to the unique meeting ID.
OnNo
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Email Notification
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When a cloud recording is available
Notify host when cloud recording is available
OnNo
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Options for Cloud Recording
Send a copy to the person who scheduled the meeting/webinar for the host
Send a copy to the Alternative Hosts
See NotesNo
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When attendees join meeting before host
Notify host when participants join the meeting before them
OnNo