| A | B | C | D | E | F | G | |
|---|---|---|---|---|---|---|---|
1 | Recommended Zoom Settings for Brown Act NC Meetings | Revised January 31, 2022 | |||||
2 | Strongly Suggested Department Protocol (note: CONFIRM THE SELECTIONS ARE SAME AS OTHER SHEETS) | Brown Act Required/Considertion | Settings for Meetings/Webinars | Setting Pre-Selection | Can Override when Scheduling | Notes | Zoom Version |
3 | Security | ||||||
4 | Require that all meetings are secured with one security option Require that all meetings are secured with one of the following security options: a passcode, Waiting Room, or "Only authenticated users can join meetings". If no security option is enabled, Zoom will secure all meetings with Waiting Room. | Off | Yes | This feature is only available with version 5.4.7 or later. | |||
5 | X | Waiting Room When participants join a meeting, place them in a waiting room and require the host to admit them individually. Enabling the waiting room automatically disables the setting for allowing participants to join before host. | Off | No | Administratively Turned Off | This feature is only available with version 4.0 or later. The customized waiting room UI is only available with 4.1.20185.0205 or later | |
6 | Waiting Room Options The options you select here apply to meetings hosted by users who turned 'Waiting Room' on | Off | No | ||||
7 | X | X | Require a Passcode when scheduling new meetings A passcode will be generated when scheduling a meeting and participants require the passcode to join the meeting. The Personal Meeting ID (PMI) meetings are not included. | Off | No | Administratively Turned Off | |
8 | x | Require a passcode for instant meetings A random passcode will be generated when starting an instant meeting | Off | N/A | |||
9 | x | Require a passcode for Personal Meeting ID (PMI) | N/A - Kept Off | N/A | The assigned Personal Meeting ID (PMI) is the default meeting that launches when scheduling meetings and webinars. Do not share the NC’s PMI. | ||
10 | X | X | Webinar Passcode A passcode will be generated when scheduling a Webinar and participants require the passcode to join the Webinar. | Off | Yes | ||
11 | X | X | Require a passcode for Personal Audio Conference | Off | No | Administratively Turned Off | |
12 | X | X | Require passcode for participants joining by phone A numeric passcode will be required for participants joining by phone if your meeting has a passcode. For meeting with an alphanumeric passcode, a numeric version will be generated. | Off | No | ||
13 | X | X | Embed passcode in invite link for one-click join Meeting passcode will be encrypted and included in the invite link to allow participants to join with just one click without having to enter the passcode. | Off | No | Turned Off 4/13/20 | |
14 | X | X | Only authenticated panelists can join webinars Panelists will need to sign in to the Zoom account that was invited to the webinar. | Off | Yes | Public meetings need to be open and accessible to everyone. People who do not have a zoom account need to be allowed to join any public meeting. | |
15 | Only authenticated meeting participants and webinar attendees can join meetings and webinars Meeting participants and webinar attendees will need to authenticate prior to joining a session. Hosts can choose one of the options below when scheduling meetings or webinars. | Off | Yes | ||||
16 | If Waiting Room is enabled, phone-only users will be placed in the Waiting Room. If Waiting Room is not enabled, phone dial-in only users will: | See Notes | No | Be allowed to join the meeting. | |||
17 | Block users in specific domains from joining meetings and webinars | Off | Yes | ||||
18 | X | X | Only authenticated users can join meetings from Web client The participants need to authenticate prior to joining meetings from web client | Off | Yes | ||
19 | Approve or block entry to users from specific regions/countries Determine whether users from specific regions or countries can join meetings/webinars on your account by adding them to your Approved List or Blocked List. Blocking regions may limit CRC, Dial-in, Call Me, and Invite by Phone options for participants joining from those regions. | Off | Yes | ||||
20 | |||||||
21 | Schedule Meeting | ||||||
22 | Host video Start meetings with host video on | On | Yes | Host can still choose to join with camera off | |||
23 | Participants video Start meetings with participant video on. Participants can change this during the meeting. | Off | Yes | Participants can still turn camera on during meeting/webinar. Host can Stop Camera after participants starts camera, after that they cannot turn camera back on (until host invites them to). Department recommends all NC meetings to be set as a "webinar" and turn off participant video | |||
24 | Audio Type Determine how participants can join the audio portion of the meeting. When joining audio, you can let them choose to use their computer microphone/speaker or use a telephone. You can also limit them to just one of those audio types. If you have 3rd party audio enabled, you can require that all participants follow the instructions you provide for using non-Zoom audio. | Telephone and Computer Audio | Yes | Choice of audio input device | |||
25 | Allow participants to join before host Allow participants to join the meeting before the host arrives | Off | Yes | Participants who call in early will be put on hold | |||
26 | Allow Zoom Rooms to start meeting with Host Key | Off | No | Administratively Turned Off | |||
27 | Enable Personal Meeting ID A Personal Meeting ID (PMI) is a 9 to 11 digit number that is assigned to your account. | Off | No | This feature is only available with version 5.0.1 or later. | |||
28 | Add watermark Each attendee sees a portion of their own email address embedded as a watermark in any shared content and on the video of the participant who is sharing their screen. This option requires enabling “Only signed-in users can join the meeting” or “Only signed-in users with specified domains can join meetings”. You can choose the default watermark settings below. If you want, you can allow hosts to edit these settings during their meetings. | Off | No | Administratively Turned Off 01.20.2022 | |||
29 | Add audio watermark If a user is recording the meeting or webinar, their personal information will be embedded in the recording as an inaudible watermark. This option will be enabled when "Only authenticated users can join" is enabled. If you would like details of users who have recorded a Zoom meeting or webinar, please submit your request online. You will need to provide the following information: Meeting Information (Meeting ID, date and time of occurrence) The recording file (video or audio file) | Off | Administratively Turned Off 01.20.2022 | ||||
30 | x | Mute all participants when they join a meeting Automatically mute all participants when they join the meeting. The host controls whether participants can unmute themselves. | On | Yes | This feature is only available with version 3.5.63382.0829 or later | ||
31 | Upcoming meeting reminder Receive desktop notification for upcoming meetings. Reminder time can be configured in the Zoom Desktop Client. | Off | No | This feature is only available with version 4.1.24407.0507 (Windows) and 4.1.24423.0507 (macOS) or later | |||
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33 | In Meeting (Basic) | ||||||
34 | Require encryption for 3rd party endpoints (SIP/H.323) By default, Zoom requires encryption for all data transferred between the Zoom cloud, Zoom client, and Zoom Room. Turn on this setting to require encryption for 3rd party endpoints (SIP/H.323) as well. | Off | No | ||||
35 | X | XX | Chat Allow meeting participants to send a message visible to all participants | Off | No | To mitigate any disruptions and/or "Zoom bombing" of meetings | |
36 | x | XX | Private chat Allow meeting participants to send a private 1:1 message to another participant. | Off | No | To migitage any serial communication | |
37 | Auto saving chats Automatically save all in-meeting chats so that hosts do not need to manually save the text of the chat after the meeting starts. | Off | No | ||||
38 | Sound notification when someone joins or leaves | See Notes | No | This option plays sound when participants join or leave | |||
39 | Send files via meeting chat Hosts and participants can send files through the in-meeting chat. | Off | No | ||||
40 | Send files via webinar chat | Off | No | ||||
41 | Feedback to Zoom Add a Feedback tab to the Windows Settings or Mac Preferences dialog, and also enable users to provide feedback to Zoom at the end of the meeting | Off | No | ||||
42 | Display end-of-meeting experience feedback survey Display a thumbs up/down survey at the end of each meeting. If participants respond with thumbs down, they can provide additional information about what went wrong. | Off | No | This feature is only available with version 4.0 or later | |||
43 | x | Co-host Allow the host to add co-hosts. Co-hosts have the same in-meeting controls as the host. | On | No | Option Administrative kept, 7/10/20; Co-Hosts can un-mute themselves and present their screens. No Limit known at this time | ||
44 | Meeting Polls/Quizzes Allow host to add polls before or during a meeting | Off | No | ||||
45 | Meeting Survey Allow host to present survey to participants once a meeting has ended | Off | No | ||||
46 | Webinar Polls/Quizzes Allow host to add polls before or during a webinar | Off | No | ||||
47 | Webinar Survey Allow host to present surveys to attendees once a webinar has ended | Off | No | ||||
48 | Always show meeting control toolbar Always show meeting controls during a meeting | On | No | This feature is only available with version 4.0 or later | |||
49 | Show Zoom windows during screen share | Off | No | This feature is only available with version 3.6.10810.1031 or later | |||
50 | Screen sharing Allow host and participants to share their screen or content during meetings | On | Yes | ||||
51 | Who can share? | Host Only | Yes | ||||
52 | Who can start sharing when someone else is sharing? | Host Only | Yes | ||||
53 | Disable desktop screen sharing for meetings you host When this option is on, users can only share selected applications and files. | Off | No | ||||
54 | Disable screen sharing when guests are in the meeting Guests include users who are not signed in or not in the same account. Participants who dial-in via phone or join with SIP/H.323 devices will still be able to screen share. | Off | No | ||||
55 | Annotation Allow host and participants to use annotation tools to add information to shared screens | Off | No | The ability to disable Annotation only effect on Zoom client with version 3.5.63382.0829 or later | |||
56 | Whiteboard Allow host and participants to share whiteboard during a meeting | Off | No | This feature is only available with version 4.0.4 or later | |||
57 | Remote control During screen sharing, the person who is sharing can allow others to control the shared content | Off | No | ||||
58 | Slide Control During a presentation, the person who is sharing can allow others to control the PowerPoint or Keynote slide presentation | Off | No | ||||
59 | Non-verbal feedback Allow meeting participants to communicate without interrupting by clicking on icons (yes, no, slow down, speed up, coffee cup). These icons are found in the Reactions menu in the toolbar, and when selected, they display on the participant's video and in the participants list until dismissed. | On | No | This feature is only available with version 4.0.25513.0228 or later | |||
60 | Meeting reactions Allow meeting participants to communicate without interrupting by reacting with an emoji that shows on their video. Reactions disappear after 10 seconds. Participants can change their reaction skin tone in Settings. | Off | No | ||||
61 | Allow removed participants to rejoin Allow previously removed meeting participants and webinar panelists to rejoin | On | No | This feature is only available with version 4.3.46185.0120 or later | |||
62 | Allow users to change their name when joining a meeting By disabling this setting, users will always use their name on profile page to join a meeting | Off | No | ||||
63 | Allow participants to rename themselves Allow meeting participants and webinar panelists to rename themselves. | Off | Yes | 4/14/20 This setting should be Off as only Hosts should rename participants. | This feature is only available with version 4.6.10 or later | ||
64 | Hide participant profile pictures in a meeting All participant profile pictures will be hidden and only the names of participants will be displayed on the video screen. Participants will not be able to update their profile pictures in the meeting. | On | No | All participant profile pictures will be hidden and only the names of participants will be displayed on the video screen. Participants will not be able to update their profile pictures in the meeting. | This feature is only available with version 5.0.0 or later | ||
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66 | In Meeting (Advanced) | ||||||
67 | Report to Zoom Allow users to report meeting participants for inappropriate behavior to Zoom's Trust and Safety team for review. This setting can be found on the meeting information panel. | On | No | Hosts can report meeting participants for inappropriate behavior to Zoom's Trust and Safety team for review. This setting can be found on the Security icon on the meeting control toolbar. | This feature is only available with version 5.0.0 or later | ||
68 | x | x | Q&A in webinar Allow attendees to ask questions for the host and panelists to answer | Off | No | ||
69 | Breakout room Allow host to split meeting participants into separate, smaller rooms | Off | No | ||||
70 | Remote support Allow meeting host to provide 1:1 remote support to another participant | Off | No | ||||
71 | x | Closed captioning Allow host to type closed captions or assign a participant/third party device to add closed captions | See Notes | No | Turn On, if request for accomodation is made. Please ensure you have 72 hours to make request. If a request is made please inform ncsupport@lacity.org to make the request to the Department of Disability in advance of the meeting. | ||
72 | Enable live transcription service to show transcript on the side panel in-meeting | ||||||
73 | Save Captions Allow participants to save fully closed captions or transcripts | Off | No | Cannot turn On when Closed captioning is Off | |||
74 | x | Language Interpretation Allow host to assign participants as interpreters who can interpret one language into another in real-time. Host can assign interpreters when scheduling or during the meeting. | See Notes | Turn On, if request for accomodation is made. Please ensure you have 72 hours to make request. | |||
75 | Far end camera control Allow another user to take control of your camera during a meeting. Both users (the one requesting control and the one giving control) must have this option turned on. | Off | No | ||||
76 | Group HD video Activate higher quality video for host and participants. (This will use more bandwidth.) | Off | No | ||||
77 | Virtual background Customize your background to keep your environment private from others in a meeting. This can be used with or without a green screen. | On | No | When using virtual background, please use a simple clean background. Do not use any campaign images as a virtual background. | |||
78 | Video filters Turn this option on to allow users to apply filters to their videos | Off | No | ||||
79 | Immersive View Allow hosts to curate case-specific scenes, such as a classroom or boardroom for their meetings or webinars. | On | No | ||||
80 | Focus Mode A mode that shows only hosts and co-hosts' videos and profile pictures during a meeting. Focus Mode can be found in the "More" menu in the in-meeting toolbar. | Off | No | ||||
81 | Identify guest participants in the meeting/webinar Participants who belong to your account can see that a guest (someone who does not belong to your account) is participating in the meeting/webinar. The Participants list indicates which attendees are guests. The guests themselves do not see that they are listed as guests. | Off | No | Adds (guest) note to participants without lacity.org zoom account | This feature is only available with version 4.0.5 or later | ||
82 | Auto-answer group in chat Allows user to add others to an 'Auto Answer Group'. Calls from members of a user's 'Auto Answer Group' will be automatically answered for that user. | Off | No | ||||
83 | Only show default email when sending email invites Allow users to invite participants by email only by using the default email program selected on their computer | Off | No | ||||
84 | Use HTML format email for Outlook plugin Use HTML formatting instead of plain text for meeting invitations scheduled with the Outlook plugin | Off | No | ||||
85 | Allow users to select stereo audio in their client settings Allow users to select stereo audio during a meeting | Off | No | ||||
86 | Show a "Join from your browser" link Allow participants to bypass the Zoom application download process, and join a meeting directly from their browser. This is a workaround for participants who are unable to download, install, or run applications. Note that the meeting experience from the browser is limited | On | No | ||||
87 | Allow livestreaming of meetings | On | No | If streaming live, please make sure to announce at the beggining of the meeting, and inform the audiance for anyone joining through social media live stream will need to join the Zoom webinar/meeting to make public comment. | |||
88 | Livestreaming Options Workplace by Facebook YouTube Custom Live Streaming Service | See Notes | Please check the livestreaming platform your Neighborhood Council will use. | ||||
89 | Allow livestreaming of webinars | On | No | If streaming live, please make sure to announce at the beggining of the meeting, and inform the audiance for anyone joining through social media live stream will need to join the Zoom webinar/meeting to make public comment. | |||
90 | Livestreaming Options Workplace by Facebook YouTube Custom Live Streaming Service | See Notes | Please check the livestreaming platform your Neighborhood Council will use. | ||||
91 | When the webinar has reached capacity | Enabled | No | ||||
92 | Show a custom disclaimer when starting or joining a meeting Create your own disclaimer that will be shown at the start of all meetings hosted by your account | Off | No | ||||
93 | Request permission to unmute Select this option in the scheduler to request permission to unmute meeting participants and webinar panelists. Permissions, once given, will apply in all meetings scheduled by the same person. | On | No | ||||
94 | Enable "Stop incoming video" feature Allows meeting participants to turn off all incoming video feeds on their screen (does not effect other participants’ screens). To access this feature, click the view button at the top-right corner of your screen. | On | No | This feature is only available with version 5.8.0 or later. | |||
95 | Save Gallery View After re-ordering the gallery, the host may save the arrangement as a custom seating chart to the unique meeting ID. | On | No | ||||
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97 | Email Notification | ||||||
98 | When a cloud recording is available Notify host when cloud recording is available | On | No | ||||
99 | Options for Cloud Recording Send a copy to the person who scheduled the meeting/webinar for the host Send a copy to the Alternative Hosts | See Notes | No | ||||
100 | When attendees join meeting before host Notify host when participants join the meeting before them | On | No | ||||