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Recommended Zoom Settings for Brown Act NC MeetingsRevised July 10, 2020
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General Capabilities of ZoomFeatures
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Supports web video capabilitiesYes
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Has an internet browser only solutionYes
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Supports both phone dial-in audio and computer based audioYes
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Allows for screen sharing of content (presentations, videos, etc)Yes
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Allows for host control to mute participants as neededYes
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Ability to record meetingsYes
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Free access for usersYes
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Low bandwidth client optionDynamically adjusts
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Requires all users to specify their name on their connectionSee specific recommendation
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Online moderator to be able to queue up speakers and answersYes
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Capability to designate someone as a speaker vs. non-speaker (non-speakers are automatically muted).Yes
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Recommended Settings for Webinar Meetings
Settings: Meeting
Setting OptionOverride in Scheduled Webinar?NotesZoom Version
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SECURITY
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Require a password when scheduling new meetingsOffYesTurned On 4/13/20
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Require a password for instant meetingsOffN/A
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Require a password for participants joining by phoneSee notesNoIf meeting has a password, phone participants need to enter password as well.
Use On for private meetings.
Use Off for meetings where public joins by phone only and only share password with commissioners.
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Waiting roomOffYesThis feature is only available with version 4.0 or later. The customized waiting room UI is only available with 4.1.20185.0205 or later
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Require a password for Personal Audio ConverenceOffNoAdministratively Turned Off
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Embed password in meeting link for one-click joinOffNoTurned Off 4/13/20
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Only authenticated users can join meetingsOffYesPublic won't have a Zoom Account
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Only authenticated users can join meetings from Web clientOffYes
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Recommended Settings for Webinar Meetings
Settings: Meeting
Setting OptionOverride in Scheduled Webinar?NotesZoom Version
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SCHEDULE MEETING
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Host VideoOnYesHost can still choose to join with camera off
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Participants VideoOffYesParticipants can still turn camera on during meeting. Host can Stop Camera after participants starts camera, after that they cannot turn camera back on (until host invites them to)
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Audio typeTelephone and Computer AudioYesChoice of audio input device
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Join before hostOffYesParticipants who call in early will be put on hold
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Enable Personal Meeting IDOffNoThis feature is only available with version 5.0.1 or later.
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Use Personal Meeting ID (PMI) when scheduling a meetingN/A - Kept OffN/APMI is 10 digit permanent Zoom "phone number" for your Account
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Use Personal Meeting ID (PMI) when starting an instant meetingN/A - Kept OffN/A
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Require a password for Personal Meeting ID (PMI)N/A - Kept OffN/A
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Mute participants upon entryOnYesThis feature is only available with version 3.5.63382.0829 or later
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Upcoming meeting reminderOffNoThis feature is only available with version 4.1.24407.0507 (Windows) and 4.1.24423.0507 (macOS) or later
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Recommended Settings for Webinar Meetings
Settings: Meeting
Setting OptionOverride in Scheduled Webinar?NotesZoom Version
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IN MEETING (BASIC)
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Require Encryption for 3rd Party Endpoints (SIP/H.323)OffNo
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ChatOffNo
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Private chatOffNo
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Auto saving chatsOffNo
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Play sound when participants join or leaveSee NotesNoThis option plays sound when participants join or leave
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EveryoneCheckedNoPlay sound for: On 7/10/20 option title changed from "Heard by Host and all Attendees" to new option.
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Heard by Host onlyUncheckedNoPlay sound for:
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Ask to record their voice to use as the notificationUncheckedNoWhen someone joins by phone
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Record and play their own voiceUncheckedNo7/10/20: This setting does not appear
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File transferOffNoThis feature is only available with version 4.6.10 (Windows) and 4.6.10 (macOS) or later
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Feedback to ZoomOffNo
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Display end-of-meeting experience feedback surveyOffNoThis feature is only available with version 4.0 or later
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Co-hostOnNoOption Administrative kept, 7/10/20; Co-Hosts can un-mute themselves and present their screens. No Limit known at this time
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PollingOffNoThis feature is only available with version 3.5.63382.0829 or later
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Allow host to put attendee on holdOffNo4/14/20: This setting does not appear
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Always show meeting control toolbarOnNoThis feature is only available with version 4.0 or later
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Show Zoom windows during screen shareOffNoThis feature is only available with version 3.6.10810.1031 or later
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Screen sharingOnNo
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Who can share?Host OnlyNo
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Who can start sharing when someone else is sharing?Host OnlyNo
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Disable desktop screen share for usersOnNoThis feature is only available with version 4.6.0 or later
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AnnotationOffNoThe ability to disable Annotation only effect on Zoom client with version 3.5.63382.0829 or later
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WhiteboardOffNoThis feature is only available with version 4.0.4 or later
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Remote controlOffNo
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Nonverbal feedbackOnNoThis feature is only available with version 4.0.25513.0228 or later
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Allow removed participants to rejoinOffNoThis feature is only available with version 4.3.46185.0120 or later
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Allow participants to rename themselvesOff4/14/20 This setting should be Off as only Hosts should rename participants.This feature is only available with version 4.6.10 or later
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Hide participant profile pictures in a meetingOnNoAll participant profile pictures will be hidden and only the names of participants will be displayed on the video screen. Participants will not be able to update their profile pictures in the meeting.This feature is only available with version 5.0.0 or later
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Recommended Settings for Webinar Meetings
Settings: Meeting
Setting OptionOverride in Scheduled Webinar?NotesZoom Version
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IN MEETING (ADVANCED)
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Report participants to ZoomOnNoHosts can report meeting participants for inappropriate behavior to Zoom's Trust and Safety team for review. This setting can be found on the Security icon on the meeting control toolbar.This feature is only available with version 5.0.0 or later
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Breakout roomOffNo
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Remote supportOffNo
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Closed captioningSee NotesNoTurn On, if request for accomodation is made.
Please ensure you have 72 hours to make request.
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Save CaptionsOffNoCannot turn On when Closed captioning is Off (Row/Line 62)
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Language IntepretationSee NotesTurn On, if request for accomodation is made.
Please ensure you have 72 hours to make request.
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Far end camera controlOffNo
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Group HD videoOffNo
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Virtual backgroundOffNo
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Identify guest participants in the meeting/webinarOffNoAdds (guest) note to participants without lacity.org zoom accountThis feature is only available with version 4.0.5 or later
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Auto-answer group in chatOffNo
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Only show default email when sending email invitesOffNo
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Use HTML format email for Outlook pluginOffNo
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Allow users to select stereo audio in their client settingsOffNo
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Allow users to select original sound in their client settingsOffNo4/14/20 Added this setting based on zoom.scheduler@lacity.org
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Attention trackingOffNoDeprecated by Zoom on April 2, 2020, this setting does not appear.
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Show a "Join from your browser" linkOffNo
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Allow live streaming meetingsOffNo
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Recommended Settings for Webinar Meetings
Settings: Meeting
Setting OptionOverride in Scheduled Webinar?NotesZoom Version
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EMAIL NOTIFICATION
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When a cloud recording is availableOnNo
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Send a copy to the person who scheduled the meeting/webinar for the hostKeep unchecked
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When attendees join meeting before hostOnNo
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When a meeting is cancelledOnNo
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When an alternative host is set or removed from a meetingOnNo
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When someone scheduled a meeting for a hostOnNo
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When the cloud recording is going to be permanently deleted from trashOffNo
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Recommended Settings for Webinar Meetings
Settings: Meeting
Setting OptionOverride in Scheduled Webinar?NotesZoom Version
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OTHER
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Blur snapshot on iOS task switcherOffNoHide zoom info in iOS task switcher preview
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Invitation EmailEnglishNo
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Schedule privilegeNoProxy access to schedule meetings
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Assign Scheduling privilege toNo one