2018-19 BPA COMP
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BCDE
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Purpose and Work Streams 2018-19
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Budget, Planning & Accounting
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Purpose
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PurposeRole
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The Budget, Planning and Accounting Services Division provides services to the district in the way of accounting, reporting, budgeting, business technology, grant management, auditing, cash/investment management, and school finance planning.Department Manager
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Kelly Ruppel
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Data Point Person
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Ross McPherson
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Major Work Streams
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TitleDescriptionLead
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AuditAnnual required financial audit for district. In addition, internal audit function as necessary.Candie Steffen, Comptroller
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Accounts PayableAccounts Payable function for district, including invoices for all non-salary expendituresLacy Fatajo, Accounts Payable Lead/Office Manager
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Budget DevelopmentDevelop and maintain budget calendar to guide budget forecasting, spring budget development, fall adjustments, and final original budget after October 15th.Ross MacPherson, Budget Manager
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Budget Allocation Management (BAM)Maintain personnel allocation structure for all permanent district salaries.Monica Apodaca, Budget & Staffing Analyst
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General LedgerMaintain balance sheet to reflect financial activity of the district and support monthly and annual financial statements.Candie Steffen, Comptroller
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Grant ManagementOverall financial management of state and federal grants, including monitoring, claims, training of grant administrators regarding financial requirements, and audit.Ruth Schultz, Grant Financial Supervisor
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Resource Mgt (Fees and Revenues)Serve as financial contact for district fee collection, develop policies for same, and monitor compliance.Candie Steffen, Comptroller
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School Activity Fund Accounting (SAF)Monitor school checking account activity, including deposits, expenditures and bank reconciliations.Jim Beilke, School Accountant
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DonationsEnsure donated funds are accounted for correctly and provide oversight on all management aspects.Ross MacPherson, Budget Manager
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