| A | B | C | D | E | F | G | K | O | P | T | X | Y | Z | AA | AB | AC | AD | AE | AF | AG | AH | AI | AJ | AK | AL | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | HPMES Form 4B | ||||||||||||||||||||||||||
2 | DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT | ||||||||||||||||||||||||||
3 | QUARTERLY ACCOMPLISHMENT REPORT | ||||||||||||||||||||||||||
4 | FY 2022 | ||||||||||||||||||||||||||
5 | |||||||||||||||||||||||||||
6 | Objective/ Program/ Sub-Program/ Performance Indicator | Physical Targets | PHYSICAL ACCOMPLISHMENT | Variance | Reasons for Variance | Assessment of Variance | Steering Measures | Remarks | |||||||||||||||||||
7 | Q1 | Q2 | Q3 | Q4 | Total | Q1 Total | Q2 Total | 1st Semester | Q3 Total | Q4 Total | 2nd Semester | Annual Total | |||||||||||||||
8 | |||||||||||||||||||||||||||
9 | (1) | (2) | (3) | (4) | (5) | (6) | (11)=(12)+(13)+(14)+(15) | (12)=(11)-(6) | (13) | Major | Minor | Full target Achieved | (19) | ||||||||||||||
10 | GENERAL ADMINISTRATION AND SUPPORT SERVICES | ||||||||||||||||||||||||||
11 | Human Resource and Development | ||||||||||||||||||||||||||
12 | 1 | Percentage of positions filled-up within timeline | #DIV/0! | 100% | #DIV/0! | #DIV/0! | #DIV/0! | 220% | #DIV/0! | 195% | #DIV/0! | #DIV/0! | #DIV/0! | 168% | 68% | Positions filled up includes postings from previous months | TRUE | ||||||||||
13 | No. of Positions Filled up with Timeline | 30 | 13 | 43 | 1 | 3 | 4 | 47 | For 1st semester target, the baseline is all vacant positions as of 31 December 2022 for (25 vacant positions) | ||||||||||||||||||
14 | Male | 12 | 2 | 14 | 0 | 0 | 0 | 14 | |||||||||||||||||||
15 | Female | 18 | 11 | 29 | 1 | 3 | 4 | 33 | |||||||||||||||||||
16 | Total no. of Positions with Request for Posting | 25 | 14 | 8 | 22 | 4 | 2 | 6 | 28 | ||||||||||||||||||
17 | 2 | Percentage of personnel provided with at least 1 learning and development intervention | 25% | 50% | 75% | 100% | 100% | 73% | 15.43% | 87.69% | 4.64% | 5.53% | 1.69% | 89% | 78.77% | TRUE | Baseline is staff complement as of 31 December 2022 | ||||||||||
18 | Total No. of Permanent Staff | 130 | 130 | 130 | 387 | 380 | 767 | 897 | |||||||||||||||||||
19 | Male | 32 | 31 | 31 | 96 | 96 | 192 | 223 | |||||||||||||||||||
20 | Female | 98 | 99 | 99 | 291 | 284 | 575 | 674 | |||||||||||||||||||
21 | Number of personnel who attended at least one learning and development intervention | 94 | 20 | 114 | 6 | 7 | 13 | 127 | |||||||||||||||||||
22 | Male | 19 | 4 | 23 | 2 | 5 | 7 | 30 | |||||||||||||||||||
23 | Female | 75 | 16 | 91 | 4 | 2 | 6 | 97 | |||||||||||||||||||
24 | OUTPUT Indicator | ||||||||||||||||||||||||||
25 | Total Number of Contractual and Casual Staff to be provided with LDI | 70 | 90 | 90 | 70 | 320 | 187 | 451 | 638 | 6 | 1 | 7 | 645 | ||||||||||||||
26 | Male | 20 | 30 | 30 | 20 | 100 | 58 | 148 | 206 | 0 | 1 | 1 | |||||||||||||||
27 | Female | 50 | 60 | 60 | 50 | 220 | 129 | 303 | 432 | 6 | 0 | 6 | |||||||||||||||
28 | Total No. of Contractual Staff | 186 | 451 | 637 | 6 | 1 | 7 | 644 | |||||||||||||||||||
29 | Male | 57 | 148 | 205 | 0 | 1 | 1 | 206 | |||||||||||||||||||
30 | Female | 129 | 303 | 432 | 6 | 0 | 6 | 438 | |||||||||||||||||||
31 | Total No. of Casual Staff | 1 | 0 | 1 | 0 | 0 | 0 | 1 | |||||||||||||||||||
32 | Male | 1 | 0 | 1 | 0 | 0 | 0 | 1 | |||||||||||||||||||
33 | Female | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||||||||||
34 | 6 | Percentage of staff provided with compensation/benefits within timeline | 100% | 100% | 100% | 100% | 100% | 100% | 100% | 100% | 100% | 100% | 100% | 100% | 0% | ||||||||||||
35 | Total Number of Staff | 1,284 | 1,192 | 1,238 | 1,328 | 1,331 | 1,329 | 1,329 | |||||||||||||||||||
36 | No.of Staff Receiving Salary and Benefits on Time | 1,284 | 1,192 | 1,238 | 1,328 | 1,331 | 1,329 | 1,329 | |||||||||||||||||||
37 | Legal Services | ||||||||||||||||||||||||||
38 | 7 | Percentage of disciplinary cases resolved within timeline | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | 300% | 500% | 600% | 0% | |||||||||||||||||
39 | Total No.of Disciplinary Cases and Complaints Resolved within Timeline | ANA | ANA | ANA | ANA | ANA | 1 | 0 | 1 | 2 | 3 | 5 | 6 | ||||||||||||||
40 | Number of disciplinary cases initiated | ANA | ANA | ANA | ANA | ANA | 0 | 0 | 0 | 0 | 1 | 1 | 1 | ||||||||||||||
41 | Number of complaints resolved | ANA | ANA | ANA | ANA | ANA | 1 | 0 | 1 | 2 | 2 | 4 | 5 | ||||||||||||||
42 | 8 | Percentage of litigated cases resolved in favor of the Department or Department Personnel | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | 0% | |||||||||||||||||
43 | No. of Litigated Cases Resolved with Favorable Outcome | ANA | ANA | ANA | ANA | ANA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||||||||||||||
44 | Total No.of Litigated Cases Resolved | ANA | ANA | ANA | ANA | ANA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||||||||||||||
45 | 7.5.1 Number of hearings attended | ANA | ANA | ANA | ANA | ANA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||||||||||||||
46 | 7.5.2 Number of preliminary investigations and/or case conferences attended | ANA | ANA | ANA | ANA | ANA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||||||||||||||
47 | 9 | Percentage of requests for legal assistance addressed | 100.00% | 100.00% | 100.00% | 100.00% | 100.00% | 100.00% | 100.00% | 0% | |||||||||||||||||
48 | No. of Legal Assistance Requests Addressed | ANA | ANA | ANA | ANA | ANA | 27 | 23 | 50 | 20 | 14 | 34 | 84 | ||||||||||||||
49 | Total No.of Legal Assistance Requests | 27 | 23 | 50 | 20 | 14 | 34 | 84 | |||||||||||||||||||
50 | 7.6.1 Number of written legal opinions received | ANA | ANA | ANA | ANA | ANA | 0 | 1 | 1 | 0 | 1 | 1 | 2 | ||||||||||||||
51 | 7.6.2 Number of TAs provided to clients | ANA | ANA | ANA | ANA | ANA | 27 | 22 | 49 | 20 | 13 | 33 | 82 | ||||||||||||||
52 | Administrative Services | ||||||||||||||||||||||||||
53 | 10 | Number of facilities repaired/renovated | ANA | ANA | ANA | ANA | ANA | 93 | 58 | 151 | 94 | 57 | 151 | 302 | 0% | TRUE | 1. Quarterly inspection of DSWD FO1 building and facilities and recommend repairs whenever necessary 2.Provision of technical assistance on the maintenance of equipment, buildings, facilities and other structures as well as on engineering, architectural and construction works of the Department. | ||||||||||
54 | 11 | Percentage of real properties titled | 14% | 14% | 29% | 0% | 14% | 14% | #DIV/0! | #DIV/0! | #DIV/0! | 29% | 0% | ||||||||||||||
55 | No.of Real Properties with Title | 1 | 1 | 2 | 0 | 1 | 1 | 1 | 0 | 1 | 2 | TRUE | 1. REGIONAL REHABILITATION CENTER FOR YOUTH LOT - Titled Lot (Transfer Certificate of Title No. T-26105); 2. HOME FOR GIRLS LOT - Titled Lot (Transfer Certificate of Title No. T-025-2022-001409); 3. AREA I VOCATIONAL REHABILITATION CENTER; AVRC I (new site), HFC, and HFW -Engr. Maria Teresa Tandingan, private surveyor, submitted draft survey plan for AVRC i (new site)., HFW, and TH-RCC and it is subject for revision. PSS is planning conduct dialogue with CENRO Dagupan City in the coming months.; 4. LAOAG WAREHOUSE LOT - Atty. Estillore, the Deed of Donation will assist in the revision of Deed of Donation. | To date three (3) properties of DSWD Field Office 1 were titled, namely: Elderly (HFE), HFG, and RRCY. DSWD Field Office 1 received a Certificate of Commendation from Secretary Erwin T. Tulfo in recognition of its commendable performance , invaluable support, unwavering dedication, in securing TCT of HFG and Special Patent of RRCY of DSWD Real Properties, achieving one of the Department's strategic goals, in line with the Depatment's Strategic Thrust and Priorities. | |||||||||||||
56 | Total No.of DSWD-owned Real Properties | 7 | 7 | 7 | 7 | 7 | 7 | 0 | 0 | 0 | 7 | Reported total no. of DSWD owned Real Properties excludes buildings | |||||||||||||||
57 | 12 | Number of vehicles maintained and managed | 18 | 17 | 5 | 3 | 18 | 18 | 18 | 18 | 17 | 20 | 18 | 18 | 0% | TRUE | |||||||||||
58 | Field Office | 9 | 9 | 9 | 9 | 9 | 9 | 9 | 12 | 10 | 10 | Additional 3 RPVs 1. Toyota Innova - service vehicle for the RD 2. Mitsubishi DMAX - service vehicle for KC 3. Isuzu Truck borrowed from CO for disaster operations | 1. Strict implementation of the existing guidelines 2. Availability of funds for repairs/maintenances; and 3. Strict observance of safety/health protocol | ||||||||||||||
59 | RRCY | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | 3 | ||||||||||||||||
60 | The Haven - Regional Center for Children | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | ||||||||||||||
61 | Home for Girls | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 1. Toyota Revo is already declared for disposal. | ||||||||||||||
62 | Haven for Women | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 1 | 1 | 1 | 1 | ||||||||||||||
63 | AVRC 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | |||||||||||||||||
64 | 13 | Percentage of records digitized/disposed | |||||||||||||||||||||||||
65 | Percentage of records digitized | 95% | 100% | 100% | 100% | 100% | 100% | 100% | 100% | 5% | Target is only 95% but the accomplishment is 100% | TRUE | |||||||||||||||
66 | Number of records digitized | 2815 | 1638 | 4453 | 1210 | 1300 | 2510 | 6963 | Digitization and upload of received approved issuances to the DMS upon receipt at RAMS by the processing staff to include backup. | Reported records digitized were number of issuances received at RAMS for the period Jan-Mar (Jan - 522 doc/1022 pages; Feb - 1631 docs/1993 pages; Mar - 662 docs/1158 pages; Apr - 457 docs/617 pages; May - 410 docs/543 pages; Jun - 771 docs/1168 pages; Jul - 466 docs/602 pages; Aug - 329 docs/543 pages; Sept - 415 docs/828 pages; Oct - 392 docs/868 pages; Nov- 388 docs/532 pages; and, Dec- 520 docs/760 pages | |||||||||||||||||
67 | Number of records identified for digitization | 2815 | 1638 | 4453 | 1210 | 1300 | 2510 | 6963 | The DMS was inaccessible due to the upgrading and migration, c/o Software Venture International (SVI) Sofware Services Corporation, from 12 September 2022 to 12 November 2022 as per contract. Resumed operation of Enhanced DMS Version 3.2, renamed Global Filing System (GFS) Version 7.0. on 1 December 2022. | ||||||||||||||||||
68 | Percentage of records disposed | 80% | #DIV/0! | 0% | 0% | 0% | #DIV/0! | 0% | 0% | -100% | The NAP process of review takes at least 4 months after the submission and receipt of the request for disposal (period of NAP approval of request is on the 4th quarter) while the actual disposal is dependent on the schedule to be set by NAP and the accredited buyer. | TRUE | Official communication dated 29 July 2022 addressed to Exec. Director Victorino Mapa Manalo sent via email and courier service on 3 Aug. 2022 with the following attachments: Certifcate of Original Documents, NAP Form No. 3- Request for Authority to Dispose; Received notification of approval from NAP, dated 22 Aug 2022 with stamped "Released" dated 25 Aug 2022, ecopy recieved on 8 Sept 2022 via email with estimated cu. m. of 24.9. Schedule of disposal thru the accredited NAP buyer is still to be determined by NAP. As per latest followup with NAP on 15 Dec 2022 thru Ms. WENDY H. SACRAMED, Records Management Analyst II/Records Management Services Division, there is no NAP set schedule to date. | ||||||||||||||
69 | Number of records disposed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||||||||||
70 | Number of records identified for disposal (# of sacks) | 0 | 166 | 166 | 62 | 0 | 62 | 228 | Notification of approval from NAP, dated 22 Aug 2022 with stamped "Released" dated 25 Aug 2022, ecopy recieved on 8 Sept 2022 via email. The FO is on standby for the schedule of disposal, thru the accredited NAP buyer, to be set by NAP. | Team effort thru weekly scheduled two(2) to three(3) man-team working at the RDC (offsite) for the sorting, evaluation and classification of turned-over valueless docs/records for disposal | A total of 228 sacks of identified valueless records for CY 2022 reflected on NAP Form No. 3- Request for Authority to Dispose . For the months of August to December, activities at the RDC such as sorting/re-assessment/re-classification of valueless records turnedover by ODSUs has been postponed/on halt due to overlapping FO activities including ISO Audit preparation and compliance to requirements which is primarily due to the lack of RAMS staff/manpower to focus on RDC activities and the hiring of Admin Aide VI/incoming clerk); Received notification of approval from NAP, dated 22 Aug 2022 with stamped "Released" dated 25 Aug 2022, ecopy recieved on 8 Sept 2022 via email with estimated cu. m. of 24.9. Schedule of disposal thru the accredited NAP buyer is still to be determined by NAP. As per latest followup with NAP on 15 Dec 2022 thru Ms. WENDY H. SACRAMED, Records Management Analyst II/Records Management Services Division, there is no NAP set schedule to date. | ||||||||||||||||
71 | Financial Management | ||||||||||||||||||||||||||
72 | 14 | Percentage of budget utilized | |||||||||||||||||||||||||
73 | a.    Actual Obligations Over Actual Allotment Incurred | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | 97% | 26.28% | 247% | 53.65% | 173.42% | 340% | 252.72% | 95.24% | -1.81% | Variance is due to the targetted percentage of utilization of funds, which is 100 percent by the end of December 2022. It will be addressed in the succeeding months | TRUE | |||||||||||
74 | Total Actual Obligation Incurred | 1,010,531,175.02 | 1,344,517,508.75 | 2,355,048,683.77 | 1,052,422,088.06 | 1,878,007,798 | 2,930,429,885.75 | 5,285,478,570 | |||||||||||||||||||
75 | Total Actual Annual Allotment Received | 3,845,728,867.26 | 544,316,807.36 | 4,390,045,674.62 | 606,868,218 | 552,670,845 | 1,159,539,062.68 | 5,549,584,737 | |||||||||||||||||||
76 | b. Actual Disbursements over Actual Obligations Incurred | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | 100% | 94.03% | 98.48% | 96.57% | 133% | 71% | 93.26% | 94.73% | -5.27% | TRUE | ||||||||||||
77 | Total Actual Disbursement | 950,192,983.07 | 1,324,103,810.60 | 2,274,296,793.67 | 1,402,172,357.50 | 1,330,656,055.74 | 2,732,828,413.24 | 5,007,125,207 | |||||||||||||||||||
78 | Total Actual Annual Obligation Incurred | 1,010,531,175.02 | 1,344,517,508.75 | 2,355,048,683.77 | 1,052,422,088.06 | 1,878,007,797.69 | 2,930,429,885.75 | 5,285,478,570 | |||||||||||||||||||
79 | 15 | Percentage of cash advance liquidated | 0.00 | ||||||||||||||||||||||||
80 | a.    Advances to officers and employees | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | 100% | #DIV/0! | 100% | 99.51% | 46% | 126% | 100.81% | 100.00% | 0.00% | TRUE | No CA processed for Jan to Apr 2022 | |||||||||||
81 | Total Amount Liquidated | 0.00 | 134,339 | 134,339.00 | 12,001.00 | 71,552.00 | 83,553.00 | 217,892 | |||||||||||||||||||
82 | Total Cash Advance Processed | 0.00 | 135,007 | 135,007.00 | 26,153.00 | 56,732.00 | 82,885.00 | 217,892 | |||||||||||||||||||
83 | b.    Advances to SDOs | ||||||||||||||||||||||||||
84 | b.1 Current Year | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | 100% | 37.27% | 106.83% | 76.42% | 54% | 125% | 86.90% | 81.83% | -18.17% | TRUE | ||||||||||||
85 | Total Amount Liquidated | 299,726,700.00 | 1,105,891,463.50 | 1,405,618,163.50 | 568,590,386.00 | 1,135,973,378.00 | 1,704,563,764.00 | 3,110,181,928 | Report for liquidation is not yet final. The Liquidation Report will be submitted on January 31, 2022 (Year End Financial Reports submission) | ||||||||||||||||||
86 | Total Cash Advance Processed | 804,115,229.00 | 1,035,140,378.50 | 1,839,255,607.50 | 1,052,137,139.00 | 909,454,520.00 | 1,961,591,659.00 | 3,800,847,267 | |||||||||||||||||||
87 | b.2 Prior Years | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | 100% | 99.51% | 0.23% | 99.74% | 0.00% | 0.14% | 0.14% | 99.88% | -0.12% | TRUE | ||||||||||||
88 | Total Amount Liquidated | 659,436,345.50 | 1,521,100.00 | 660,957,445.50 | 25,500.00 | 915,500.00 | 941,000.00 | 661,898,446 | |||||||||||||||||||
89 | Total Cash Advance Processed | 662,685,045.50 | 662,685,045.50 | 662,685,045.50 | 662,685,045.50 | 662,685,045.50 | 662,685,045.50 | 662,685,046 | |||||||||||||||||||
90 | c. Inter-agency transferred funds | ||||||||||||||||||||||||||
91 | c.1 Current Year | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | 100% | 55.75% | 16.88% | 4.41% | 43.68% | 17.16% | 54.31% | 78.05% | -21.95% | TRUE | ||||||||||||
92 | Total Amount Liquidated | 0.00 | 815,000.00 | 815,000.00 | 14,428,184.38 | 4,118,206.77 | 18,546,391.15 | 19,361,391 | |||||||||||||||||||
93 | Total Cash Advance Processed | 4,170,000.00 | 14,317,040.00 | 18,487,040.00 | 11,813,359.40 | 1,209,315.81 | 13,022,675.21 | 31,509,715 | |||||||||||||||||||
94 | c.2 Prior Years | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | 100.00% | 65% | 23% | 88% | 8.22% | 2% | 10.41% | 98.07% | -1.93% | TRUE | ||||||||||||
95 | Total Amount Liquidated | 16,894,945.92 | 6,014,376.24 | 22,909,322.16 | 2,147,999.94 | 572,842.41 | 2,720,842 | 25,630,164.51 | |||||||||||||||||||
96 | Total Cash Advance Processed | 26,135,164.51 | 26,135,164.51 | 26,135,164.51 | 26,135,164.51 | 26,135,164.51 | 26,135,164.51 | 26,135,164.51 | |||||||||||||||||||
97 | 16 | Percentage of AOM responded within timeline | 100% | 100% | #DIV/0! | 100% | 100% | #DIV/0! | #DIV/0! | #DIV/0! | 100% | 0% | TRUE | ||||||||||||||
98 | No.of AOM Responded withinTimeline | ANA | ANA | 0 | 12 | 12 | 0 | 0 | 0 | 12 | |||||||||||||||||
99 | Total No.of AOM Received | ANA | ANA | 0 | 12 | 12 | 0 | 0 | 0 | 12 | |||||||||||||||||
100 | 17 | Percentage of NS/ND complied within timeline | 100% | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | #DIV/0! | 0% | ||||||||||||||||