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Project Milestone Template
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Track every key checkpoint — planned dates, actual dates, owners, and risks — in one place.
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To download an Excel file, go to File —> Download —> Microsoft Excel
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What this template doesWhat counts as a milestone
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Gives you a single view of all project milestones: what they are, when they're due, who owns them, and whether they're on track.A milestone is a significant point or event — not a task. It marks the completion of a phase, delivery of a key output, or a decision gate.
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Shows variance between planned and actual dates — so slippage is visible immediately, not at the post-mortem.Examples: "Requirements signed off", "Design freeze", "Feature complete", "Go live".
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Includes a milestone timeline (visual) and a dependency map so you can see what blocks what.A good milestone is binary: it either happened or it didn't. "Development is progressing" is not a milestone.
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How to use itMilestone status guide
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1. Milestone List: enter all milestones with planned dates and owners at the start of the project.✅ Done: milestone achieved on or before the planned date.
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2. Update Actual Date as each milestone is hit — or mark "At risk" if it's likely to slip.🟡 On track: work is progressing as planned, no risk signals.
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3. Milestone Timeline: a visual overview — weeks across columns, milestones as markers.🟠 At risk: likely to slip — dependencies delayed or work behind schedule.
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4. Review weekly. If a milestone is at risk, raise it in the next standup.🔴 Missed: planned date passed without the milestone being achieved.
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⬜ Not started: too early to assess — work hasn't begun yet.
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