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Name of individualRequested Session NameSession DescriptionSession DurationSession Type (Plenary or Parallel)Session Lead(s)
The person(s) who will lead the session.		Actions and decisions The person(s) taking notes during the session
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Leslie/DEI WGTeam building/DEI workshopThriving Ibis Leadership Solutions will present a 4-hour teambuilding workshop with a focus on creating a culture that is supportive of the ACCESS program's diversity & inclusion goals. Promary outcomes of the workshop will include:
● Development of skills and practices to operate effectively as a highly-functioning, cohesive, inclusive program team
● The ability to have honest (and potentially difficult) discussions in a psychologically safe space
● Development of group meeting norms for discussions		8am-12pm Wednesday, Feb 28PlenaryDr. AJ Lauer & Dr. Paige KinsleyN/AConfirmed
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Shelley KnuthProgress Update on ACCESS goalsAs we are entering the last quarter of Year 2, where are the different teams, and ACCESS as a whole, at in terms of progress on the goals we set in the beginning of the year?90 minutesPlenary
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Shelley KnuthTeam engagement There have been conversations about better collaboration, engagement, and awareness between groups. How can we better achieve this moving forward?60 minutesEither
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Shelley KnuthPersonasBy this point the personas working group should have a recommendation to the EC. It would be good to discuss if focusing our efforts on these individuals/groups is a good idea.60 minutesEither
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Shelley KnuthWorking groupsThere are a lot of working groups, standing committees, and engagements. We are making strides to combine some, but coming up with a long-term strategy for this would be beneficial.60 minutesEither
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Stephen DeemsPY3 PlansSimilar to last year's meeting, each team would present what they'll be working toward in PY3 to facilitate cross-track discussion and engagement60 - 90 minutesPlenaryRepresentatives from each team. PIs, likely.
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Stephen DeemsWhat's Everyone Developing? (This was previously posed for the September 2023 meeting). Resource selectors, chatbots, Oh My! ACCESS teams teams have various tools, interfaces, and software under development. This session would provide an opportunity for developers across the program to share information on the initiatives they're currently working on, potentially identify opportunities to tie efforts together across awards, or even come up with big ideas to pursue in collaboration. 60 minutesPlenaryAllocations Dev Mgmt. can lead the session. Each team would need to participate.
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Jennifer SchopfUnderstanding ACCESS Data TransfersAs part of the ACCESS Mesurement and Monitoring work, Resource Providers are shairng their data transfer information with the TACC-hosted NetSage tool. We will walk through the basic NetSage deployment infrastrucure, the data that is currently being collected, and the use cases that show how ACCESS users can understand their transfers and improve their performance. This is new functionality since the last quarterly meeting.30 minutesEitherJennifer Schopf, TACC and ACCESS MMSCommitment from other RP sites to deploy needed data gathering infrastrucure
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Joe WhiteACCESS Usage ReportingMetrics team will present an analysis of the usage of ACCESS allocated resources
since September '22. This will include the analysis that has previously been shared with NSF.
30 minutes (could easily do 60 if there is space)
PlenaryJoe WhiteThis is moslty intended to be an information sharing session. but I hope that Metrics will get questions from the group about the data and analysis.
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Dave HartEvaluation WG: Survey update and ACCESS-wide metricsThe Eval WG will provide a status update on the surveys and discuss the status of ACCESS-wide metrics30-60 minutesEitherDave HartShawn Strande
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Agbeli AmekoDEI/CB&E Working Group[ Merger: ACCESS Democratization PlanWith merger of DEI/CB&E working groups that will also incorporate Personas working group findings, this session will provide an update on an ACCESS wide DEI Plan. This plan will be called/reframed as the ACCESS Democratization Plan in compliance with DEI regulations. An update, presentation of outlined categories and DEI mapping, and discussion on democratization priorities for ACCESS as a whole.60 minuteseitherAgbeli Ameko, Jay AlamedaInformation sharing and input from wider ACCESS team
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Dina MeekInside ACCESS Newsletter SurveyAsk questions posed in an emailed survey in 2023 to get more feedback about our internal newsletter60 minutesParellelDina Meek
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Shawn StrandeEAB feedbackDiscuss EAB report from Dec '23 and feedback from February meeting that will come the day before. As an alternative to adding this to the agenda, we can consider tacking it onto the end of the EAB meeting.30 minutesNot sureShawn StrandeJohn Towns
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