FD Tasks

	A	B	C	D	E	F	G	H	I
1	The goal is to increase RDA’s impact with communities, to help promote volunteer and organizational sustainability, to improve information dissemination and organisational efficiency, and to ensure RDA remains open and welcoming to new members.
2		What	Who	When	Priority	Dependencies	Comments	Where	Subcommittee notes
3	Comm-1	Identify and recruit a cohort of members who are skilled communicators, who can communicate about RDA to wider audiences as ‘RDA Ambassadors’.			med-hi
4	Lead	Secretariat	Lynn? Francoise				Lynn Yarmey is the new Secretariat member starting with RDA/US in May. She is to be the RDA/US Director of Community Development, so this seems a good fit.		Attention should be dedicated to the benefits of recruiting this recruitment. Rebecca highlights that in the US - funding ambassadors to participate to conferences hasn't brought the expected results. It is a practice that doesn't scale very well
5	Current Status	Informally done this past year through direct outreach to active members representing multiple disciplines and levels of expertise; intent is to add more structure to program in coming months. Hilary and Yolanda have led two Communications training sessions at P 6 and P7, but we have not really brought people together as ambassadors. Francoise plans a gathering of disciplinary ambassadors at P9. Will they address RK's concerns? Based on feedback received, we realized there was a need for more concise and frequent communications to membership. To address this, we communicate information through a combination of integrated channels,ensuring information is reiterated and reaches multiple audiences. A global monthly newsletter is one of those channels. Most recently, RDA/US is now implementing a regional e-mail alert containing content contributed from members.
6	Next steps/Sub tasks	Follow-up with attendees and assess success of past training efforts.	Hilary/Yolanda
7		Formalize the group, establish communciation channels, and tracking mechanisms. Invite others to participate.	Lynn?
8		Work with group and determine plans for P8 and beyond	Lynn?
9	Update 2/2017	The Cambridge ladies are leading A Data Champion Communities BOF at P9					Rebecca led a breakout session at the 2016 RDA/US Leadership meeting that touched on Ambassador themes (what is the RDA value-add for volunteers? What are our community development goals? What is our message for the different communities connected through volunteers generally and Ambassadors specifically?). These discussions highlighted the groundwork needed to support the Ambassadors program. In parallel, Francoise and others have been discussing the Ambassadors program in the context of the Council subcommittee.
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11	Comm-2	Develop and offer appropriate support material and training for both RDA domain experts and RDA ambassadors. Regularly revisit the communications material and update and supplement with fresh information.			med-hi				materials need to be well done. A course set should be made available to be tailored to specific communities to be engaged. A consultation/survey should be launched to collect feedback from the community on what they think the course set should include
12	Lead	Secretariat and Subcommittee	Timea
13	Current Status	Trust-IT continually updates the general statistics and RDA overview presentation on the "Who is RDA" page: https://rd-alliance.org/about-rda/who-rda.html; website now includes domain-specific information; global newsletter focuses each month on a specific output and discipline; RDA Magazine and RDA Outputs publications frequently updated with new content.
14	Next steps/Sub tasks	Subcommittee should assess materials and suggest additions/improvements	?
15	Update 2/2017	Hilary was working on a media kit?
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18	Comm-3	Send updates from Council, TAB, OAB and Secretariat to the membership quarterly to ensure the membership receives up-to-date information and feels informed and invested in the various actions, decisions and outputs of the groups.			med-hi				Doubts have been raised on the feasibility of this As foreseen in the new communication plan, Rebecca and Michael have expressed concern on a potential information overload unless adequately structured
19	Lead	Secretariat	Timea?
20	Current Status	The monthly newsletter has a section for "Board News" over the course of a year each of the boards get the equivalent of a quarterly update.
21	Next steps/Sub tasks	Assess whether the apprach has been effective, especialy in light of the subcommittee's comments	Timea?
22	Update 2/2017	This is being covered in the Monthly newsletter
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24	Comm-4	Develop clear statements of value and compelling targeted messaging to existing and new communities, stakeholders and the membership, and share these messages broadly. Target messaging to the institutions who have a critical mass of individual members actively working on RDA products (align incentives that reward individual volunteer activity.)			Feedback on the priority was diverse (1 low ; 1 medium; 1 high)	Engage-2			The item need to be clarified in for the evaluation Consensus that it should be of high importance if the audiences are well identified and the outputs presented correctly DataOne has done a similar exercise, Elevator speeches regarding sustainability
25	Lead	Subcommittee	Lynn?
26	Current Status	Different regions have differnt materials related to this, but there is not a clear compilation at the regional let alone global level.
27	Next steps/Sub tasks	Work with regional leaders to assess what currently exists.	?
28		Determine what is missing or how things can be improved and make recommendations to regions and Secretariat.	?
29	Update 2/2017	Some of this is happening throught the industrial engagement work. We need to do more to document the value that members aree getting as Jamie Shears always reminds us.
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31	Comm-5	Recruit individuals/organisations to write stories/create content (specifically regional RDAs) that highlight novel individual (longevity, persistence, disruptive) and organizational contributions. Make the content creation and communication process as efficient and low-barrier as possible.			med				contingent on having a single party to collect everything, and have a journalistic/professional approach to generating the stories
32	Lead	SubCommittee and Secretariat	Yolanda?
33	Current Status	The Secretariat has identified a number of adoption stories and is working to document some of this. We also plan to improve the Recommendations pages to allow ongoing comment and to capture more usage information. We have been doing more to promote "Supporting Outputs". We need someone to really own this.
34	Next steps/Sub tasks	SubCommittee advise on the nature this content should take and how it should be presented.
35		Secretariat create the necessary templates/tools
36		SubComittee identify particular individuals and a general outreach strategy to engage contributors.
37		Secretariat implement strategy
38	Update 2/2017	We need to ramp this up more, but some members are contributing to the newlsetter
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40	Comm-6	Create and publish an RDA Annual Report targeted to internal and potential external stakeholders. Improve RDA website for better internal communication, transparency, and co-ordination and better external navigation and visibility.			TBD				The item need to be better clarified in for the evaluation; not very intuitive the direct connection between the reporting and efforts on improving the website. The item should be structured into 2 elements and priority given on each component. Rebecca points out the importance of a better coordination, regional to global – also an exchange with the operations and coordination council subcommittee should be beneficial
41	Lead	Secretariat	Hilary
42	Current Status	Major web overhaul conducted mid 2016. Routinely trying to generate and improve content and functionality. Annual report is in preparation for February 2017 release
43	Next steps/Sub tasks	Subcommittee advise on nature of anual report and priorities for web enhancements
44	Update 2/2017	Status of Magazine?
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